TCSI release notes for prior years are available here.
TCSI releases and upcoming development
TCSI Roadmap
Last Updated 27/11/2024
For VSL and Higher Education Providers
| Development Item | Description | Expected Delivery |
|---|---|---|
| Scheduled validations optimisation | Enhance the efficiency of student data reporting by fixing known issues with scheduled validations and the addition of two new scheduled validations. | Ongoing |
| TCSI Analytics Uplift | Significant improvements to the user interface of TCSI Analytics to be made to ensure that providers can find and save reports more easily. |
Iteration 1: Q4 2024 Iteration 2: Q1 2025 |
| Notification review |
Review the clearing rules for notifications and decommissioning of redundant notifications (primarily surrounding CHESSNs). Improve the readability and accuracy of identity-related messages. |
Q1 2025 |
| Real-time validations optimisation |
Further fine tune real-time data reporting through optimised validations in six phases. Enhance the efficiency of student data reporting by fixing known issues in the real time validations suite. |
Q1 2025 |
| USI verification improvement | Align the USI verification process triggers and timing to match current TFN verification processes. | Q1 2025 |
For Higher Education Providers
| Development Item | Description | Expected Delivery |
|---|---|---|
| Critical Loan Errors Dashboard | Dashboards will be made available through the DAP to allow providers to identify critical loan errors. | Q4 2024 |
| Expected Trends Dashboard | Dashboard will be made available through the uplifted TCSI Analytics Portal to allow providers to view live Student headcount and load data. | Q1 2025 |
| Development Item | Description | Delivery Date |
|---|---|---|
| Student Concordance |
Concordance delivered to production. Providers are encouraged to utilise the Student Concordance Factsheet for a guide on how to concord student records. Providers can also view all concordance related validations via our TCSI Data Validations spreadsheet. When using the spreadsheet, providers can filter by "Students (Concordance)" on the "Packet" column to find all concordance related validations. 7th June 2024 release notes available here. |
07/06/2024 |
| Startup Year |
Startup Year released to production. 1st September 2023 release notes available here. |
01/09/2023 |
| University Applications and Offers | APIs and file upload available for universities and Tertiary Admission Centres in production. | 01/07/2023 |
| Microcredentials Pilot in Higher Education | Microcredentials pilot released to production for Higher Education Providers. | 30/06/2023 |
| Student Learning Entitlement (SLE) | SLE APIs and RTVs have been enable in production | 17/03/2023 |
| Removal of 10% upfront discount for Commonwealth Supported Places (CSP) |
10% upfront discount for Commonwealth Supported Places has been removed Update to SV00117 in development |
16/12/2022 |
| USI Requirement on Completion |
SV00119 and RTV10691 were delivered to production to ensure that a student has a verified USI before the time of their graduation. 14th September 2022 release notes available here. |
14/10/2022 |
| Staff Collection | Higher education and PIR staff collection delivered to production | 20/08/2022 |
| EFTSL Pass Rate Warning RTVs |
EFTSL Pass Rate warning RTVs delivered to production 8th July 2022 release notes available here. |
8/07/2022 |
| New HDR End-User Engagement Packet | The HDR end-user engagement packet is used to report one or more end-user engagements for a student who undertook a higher degree by research (HDR) course and the timeframes associated with each engagement. | 18/06/2022 |
The below table provides an indication of the current issues impacting the broader sector and their status of completion.
Technical issues that are impacting or have the ability to impact the sector, will be updated on a weekly basis.
Outstanding Issues in Production
| Issue Number | Title | Issue / Description | Status | Published Date | Comments |
|---|---|---|---|---|---|
| 539182 | Scheduled Validation SV00040 |
SV00040 is currently triggering incorrectly for unit enrolment records that have been reported with a remission reason code (E446) of '12'. | Under Investigation | 16/04/2024 | |
| 529552 | Scheduled Validation SV00087 | SV00087 is currently triggering for HDR records linked to a completed course where the course outcome date (E592) is on or after 1st January 2021. SV00087 should only trigger where the course outcome date (E592) is on or after 1st January 2022. For more information please see the 2021 HDR reporting article. | Under Investigation | 5/03/2024 | |
| 515539 | TCSI Data Entry file upload Course Prior Credit processing issue | The TCSI Data Entry Portal is currently not processing course prior credit consistently. This issue occurs when multiple course prior credit rows are included with the same basis and provider in the TCSI data file upload | Under Investigation | 2/02/2024 | |
| 503551 | Re-triggering TFN verification after period has concluded for TCSI Data Entry portal users | TCSI Data Entry portal users are unable to re-trigger TFN verification after the verification period has concluded (12 weeks), where the student details have not changed. | Under Investigation | 19/12/2023 | As an interim solution providers can update the student given name first (E403) to '9999', wait 30 minutes, and then re-report the correct E403 value to retrigger verification. |
| 454109 | RTV 10303 misfiring | RTV 10303 is being incorrectly triggering when providers attempt to report a RPL unit enrolment record with an EFTSL value of '0.000000001'. | Under Investigation | 11/09/2023 | As an interim solution the provider can report the RPl unit with a Unit of study status code (E355) of '4', a Recognition of prior learning code (E577) of 'Blank/NULL', and an EFTSL (E339) of '0.00000001'. Once successfully reported, providers can then patch/edit the RPL unit to a Unit of study status code of '5', the appropriate Recognition of prior learning code (E577), and EFTSL of '0.000000001' without triggering RTV 10303. |
| 453034 | Validations 10194 and 10201 | Updates to exit awards and course completions are made difficult by the interaction between real time validations 10194 and 10201. | Under Investigation | 07/09/2023 | |
| 288810 | Loan Status not updating | Some student loans are not being reversed/deleted when the provider updates the associated unit enrolment record to a non-loan student status code, reports the unit as early withdrawn or removes the HELP loan amount (E558). | Under Development | 11/07/2022 | Resolved for new and updated loans from Friday 30 September. Resolution of existing loan records under development. |
| 137498 | TFN and USI Verification messages | TFN and USI verification messages are remaining on the Provider Notification Report after the TFN or USI has been revised to Null or the student record has been deleted. | Under Development | 24/06/2022 | |
| 237385 | Scheduled Validation SV00083 |
Scheduled validation SV00083 is triggering incorrectly for:
For more information please see the Scheduled Validation fact sheet. |
Under Investigation | 22/04/2022 | This issue has been resolved for enabling courses. |
| 165485 | USI Verification | USI verification is only conducted once after being re-triggered after the verification period has concluded. Re-triggering USI verification should commence a new period of nightly verification. | Under Development | October 2021 | As an interim solution the provider can change student given name first (E403) to '9999' and then re-report E403 to trigger verification. |
| 138224 | Re-trigger USI Verification after 42 days | If a provider PATCHES data to the students record required for USI verification, the details should re-trigger the verification process even when there is no change to the details held in TCSI. | Under Development | September 2021 |
Outstanding issues updated as at 6 December 2024
FAQ – Why can’t I see my issue on the list?
- We will only be updating technical issues that impact or have the ability to impact the broader Sector. Your issue may be too specific to your vendor product or your organisation to be included. Rest assured, if you have been told that your issue is under investigation, we are working on it, even if it’s not included above.
- We will endeavour to communicate technical issues impacting the Sector on a weekly basis. It may be that your issue has not yet been updated in the table. Please refer to the last updated time at the bottom of the table to confirm.
Resolved Issues in Production
| Issue Number | Title | Issue / Description | Status | Published Date | Comments |
|---|---|---|---|---|---|
| 499688 | Validations 10119, 10305 and 10386 | Residential address suburb (E469) is required for a student residing in Australia. However, validations 10119, 10305 and 10386 trigger for student records reported with overseas residential address country code(E658). | Resolved | 19/08/2024 | Amendments made to RTVs: 10119, 10305, 10386 |
| 305356 | Removal of RTV 10754 | RTV 10754 is triggering when a provider attempts to report a highest qualification code for staff who have both academic and non-academic duties. This only applies to Table A and Table B providers. The RTV 10754 will be removed. | Resolved | 19/08/2024 | RTV 10754 removed |
| 128086 | RTV 10392 Misfiring | Providers are triggering fatal validation 10392 for students with an active Commonwealth Scholarship when they attempt to report a course outcome code for an active course admission where the student has at least one other active course admission with an eligible Course of Study Type. | Resolved | 19/08/2024 | |
| 164629 | TCSI Analytics TFN Verification Report | The TCSI Analytics TFN Verification Report is not showing the most recent address details for students with updated address details. | Resolved | 6/08/2024 | |
| 238211 | Remitting units without loans | Policy team to confirm if validation 10463 should prevent remission of units without a HELP loan. | Resolved | 06/08/2024 | |
| 426767 | Experiencing 00023SYS error when attempting to add E446 (Remission Reason Code) | Error 00023SYS is being returned when providers attempt to report a Remission Reason Code for a student that has an unresolved identity conflict in TCSI. Students who do not have a current identity conflict are unaffected by this issue. | Resolved | 01/03/2024 | |
| 130465 | TCSI Analytics – TFN Notifications | TFN verification for old students that are no longer enrolled are being triggered by the system and not through any action by the provider. | Resolved | 01/03/2024 | |
| 128241 | Re-trigger TFN Verification after 12 weeks | TFN verification may not trigger after the verification period has concluded (12 weeks), where the student details have not changed. | Resolved | September 2021 | |
| 305356 | Removal of RTV 10754 | RTV 10754 is triggering when a provider attempts to report a highest qualification code for staff who have both academic and non-academic duties. This only applies to Table A and Table B providers. The RTV 10754 will be removed. | Resolved | 29/08/2022 | |
| 239376 | Scheduled Validation SV00086 | Scheduled validation SV00086 is requesting updates to Unit of Study Status Code (E355) for pre-TCSI unit enrolments. The scheduled validation will be updated so that is only checks unit enrolments with a census date from 2021 onwards. | Resolved | 22/04/2022 | Providers can filter the Provider Notifications report in TCSI Analytics to focus on units with 2021 and 2022 census dates. |
| 237386 | Scheduled Validation SV00093 | Scheduled validation SV00093 will be removed from production as the Scholarship Effective To Date (E610) can be NULL. | Resolved | 22/04/2022 | |
| 284788 | Upfront Discount Processing | Some Upfront Discount records not being removed from the Upfront Discount table. | Resolved | 06/07/2022 | |
| 274104 | Backlog of VSL loans | VET Student Loans will be raised for existing unit enrolments that have a Unit of Study Status Code (E355) of 2, 3, 4 or 5 and the Unit of Study Outcome Date (E601) is before the census date. This will address the backlog created by issue 161622. | Resolved | 03/06/2022 | |
| 372386 | RTV 10286 | RTV 10286 is being triggered when providers attempt to report a valid End-User Engagement Code (E593) of '03', '07', and '08'. | Resolved | 06/02/2023 | |
| 328946 | RTV 10444 triggering for 2023 census dates | Real-time validation 10444 is triggering for providers reporting 2023 census dates. The ACCVAL table needs to be updated with 2023 values to prevent this validation from triggering. | Resolved | 23/11/2022 | |
| 171986 | CHESSN Allocation | Some students are not being allocated a CHESSN in TCSI, despite providing identifying information, such as verified USI's and TFN's. Students without CHESSN's are unable to access myHELPbalance. | Resolved | October 2021 | |
| 305356 | Removal of RTV 10754 | RTV 10754 is triggering when a provider attempts to report a highest qualification code for staff who have both academic and non-academic duties. This only applies to Table A and Table B providers. The RTV 10754 will be removed. | Resolved | 26/08/2022 | Providers can delay reporting staff members that have both academic and non-academic classification until the issue has been resolved. |
| 161749 | Transferring loans to ATO | TCSI is not transmitting loans for students reported with an overseas country as their Residential Address Country Code (E658). | Resolved | October 2021 | Expected to be resolved in Friday 1 July production release. |
| 275632 | TCSI Analytics reports not refreshing overnight | TCSI Analytics reports are taking up to two nights to refresh. | Resolved | 07/06/2022 | This issue is being addressed as a high priority because we are aware that this impacts provider preparations for data verification. |
| 200820 | Confirmation of Due Date (E772) | Confirmation of "Trigger date"/"Deadline date" for E772_DueDate in Provider notifications for Scheduled Validations | Resolved | 06/06/2022 | |
| 187094 | RTV 10880 & 10881 Misfiring | RTV 10880 and 10881 are incorrectly triggering for students who do not have Commonwealth assisted enrolments. | Resolved | December 2021 | |
| 161622 | Unit of study outcome date (E601) – Updating rules and validations for VET | VSL Providers reporting a Unit of Study Status Code (E355) of 2, 3, 4 or 5 where the Unit of Study Outcome Date (E601) is before the census date, causes the associated loan to be deleted, when the loan should still be applicable. | Resolved | October 2021 | |
| 239071 | Scheduled Validation SV00116 | Scheduled validation SV00116 may not clear when Student Status Code (E490) is revised from 202 to 201. | Resolved | 22/04/2022 | |
| 259619 | Loan Transfer to ATO | A number of loans with a Loan Status of 'ACCEPTED' or 'ACCPEND' status are not updating to 'COMMITTED'. | Resolved | 19/05/2022 | |
| 260548 | Scheduled Validation Error Numbers | Scheduled validation error numbers will be added to the 'provider notification' report in TCSI Analytics | Resolved | 19/05/2022 | |
| 255327 | Scheduled validations not clearing | Some scheduled validations were not removed when the reporting issue was resolved. | Resolved | 19 May 2022 | Current scheduled validations should be returned from 2 June 2022. Note report issue on TCSI Tracker as at 1 June (report not displaying). |
| 108557 | Maximum student contribution amounts for CSPs | TCSI has reference data for around 20 discipline codes which do not align with the funding clusters published online. DE has confirmed the bug is in TCSI reference tables (triggering validation 10445). | Resolved | February 2022 | Only impacting grandfathered students (code '9' on E392) . |
| 192675 | TFN Notification Report - Verifying NULL TFN | The system occasionally incorrectly attempts to verify a NULL TFN and leaves a message on the notification table. | Resolved | January 2022 | Please disregard, as these notifications will be removed once the issue is resolved. |
| 181661 | Suspended USI verification message | Some USI verification messages indicate that the USI has been suspended | Resolved | December 2021 | Students with a 'USI suspended' verification message should contact the USI Office for assistance. Providers can find further information on the USI website. |
| 181413 | RTV 10354 Misfiring | RTV 10354 is not being triggered when invalid data is being reported. An E487 code of 08 has been allowed to be reported for a 2021 RTP scholarship when this code is not valid in that time period. | Resolved | October 2021 | |
| 159749 | RTV to stop creation of duplicate loan records | Amend RTV 10605 to prevent the reporting of a duplicate unit enrolment record when the ATO has not yet reversed or remitted the original loan. | Resolved | October 2021 | Released on 3 December 2021 |
| 181666 | Scheduled Validations SV001 – SV0095 | Technical issues are currently preventing certain scheduled validations from running in the test and production environments. | Resolved | October 2021 | |
| 143243 | USI’s not triggering and not displaying on Provider Notification Reports (USI Verification Error) | USI verification is not triggering for some students in TCSI. | Resolved | October 2021 | Students without 2021 enrolments were excluded from the initial USI verification. |
| 127238 | TCSI Analytics – Delays in data refreshing in Provider Notification Reports | Provider Notifications are not refreshing regularly in TCSI Analytics. | Resolved | October 2021 | |
| 142911 | AOUs - Deletion Template | AOUs not being deleting when the associated Unit Enrolment is deleted with a deletion template in TCSI Data Entry. | Resolved | October 2021 | No impact on reporting or loan processing. |
| 143411 | Provider Notification Report – USI’s | Some students who are exempt from requiring a USI are showing up in Provider Notification Reports. | Resolved | October 2021 | |
| 146778 | Scheduled Validation SV00097 and SV00098 misfiring | Scheduled Validation SV00097 and SV00098 are misfiring for some providers reporting unit enrolments and calculating HECS-HELP discounts. | Resolved | October 2021 | |
| 141201 | Concurrent Unit Enrolment issue | Providers are currently unable to report students in concurrent attempts at the same unit of study where the census dates are different due to validations 10364 and 10367. | Resolved | September 2021 | To resolve this, validations 10364 and 10367 will become warning validations instead of fatal. |
| 140108 | Scheduled validations triggering for early withdrawals SV00096, SV00097, SV0098, SV0115, SV0116 | The scheduled validations SV00096, SV00097, SV0098, SV0115, SV0116 currently include early withdrawn units. Those scheduled validations should exclude unit enrolments where E601 is less than or equal to the Unit of Study Census Date (E489). | Resolved | September 2021 | |
| 128706 | Provider Notifications - Loan limit warning | Unassessed notification still shows in Provider notification report when the loan status has changed. | Resolved | September 2021 | |
| 127575 | Validations 10314, 10498, 10285, 10191 | Validations 10314, 10498, 10285, 10191 incorrectly triggering on inactive unit enrolment records. | Resolved | September 2021 |
Outstanding issues updated as at 6 December 2024
2024 Release Notes
6 December 2024 - Production Release Notes
Validation Added
| Validation Error Code | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10909 | Fatal | Unit Enrolment Course Admission | Yes | No | No | Invalid Course Admission record as Microcredential allocation cap reached. | Attempt to report a Unit Enrolment (UID16) for a Course Admission (UID15) under the Microcredential Course of Study Type (E310) that would exceed the provider’s Microcredential allocation cap for the period. |
Validation Amended
| Validation Error Code | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10201 | Fatal | Exit Award |
Yes | No | No | Invalid Course Outcome Code (E599) | Attempt to report a course outcome code (E599) on an exit award record that is inconsistent with the course outcome code (E599) reported on the linked course admission record (UID15) |
| 10468 | Fatal | Unit Enrolment AOU Extension | Yes | No | No | Amount Charged (E384) - tuition fee lower than student contribution | The Amount Charged (E384) for a fee-paying student is less than the Amount Charged (E384) for a Commonwealth supported student in the same Unit of Study Code (E354) with the same Unit of Study Census Date (E489). |
| 11006 | Fatal | Student | Yes | No | Yes | Delete a verified Tax File Number (E416) | Attempt to delete a verified Tax File Number (E416) that has a linked HELP Loan Amount (E558) |
| 11041 | Fatal | Unit Enrolment AOU | Yes | No | No | Provider STARTUP-HELP loan allocation cap reached | Attempt to report an STARTUP-HELP loan record that would exceed the provider’s STARTUP-HELP loan allocation cap for the year. |
22 November 2024 - Production Release Notes
In addition to the below, there has been work on backend maintenance, enhancements and resolving individual provider issues.
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| SV00048 | Scheduled Validation | OS-HELP | Yes | No | All new and amended records submitted after 1st January 2021 |
8 November 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
11, 25 October 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
13, 27 September 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
30 August 2024- Production Release Notes
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10674 | Warning | Student | Yes | No | No | Amendment of Unique Student Identifier (E584) is attempted that uses unit enrolments which consume SLE | Attempt to amend USI (E584) that has unit enrolments which consumes SLE. |
16 August 2024 - Production Release Notes
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10117 | Fatal | Commonwealth Scholarships Student |
Yes | No | No | Residential Address Street (E410) required for Commonwealth Scholarship (E526) offer. | Residential Address Street (E410) is missing for a student offered or awarded a Commonwealth scholarship. |
| 10119 | Fatal | Commonwealth Scholarships Student |
Yes | No | No | Residential Address Suburb (E469) required for Commonwealth Scholarship (E526) offer. | Residential Address Suburb (E469) is missing for a student offered or awarded a Commonwealth scholarship. |
| 10304 | Fatal | Unit Enrolment Student |
Yes | No | Yes | Residential Address Street (E410) required | Residential Address Street (E410) is null. |
| 10305 | Fatal | Unit Enrolment Student |
Yes | No | Yes | Residential Address Suburb (E469) required | Residential Address Suburb (E469) is null. |
| 10383 | Fatal | OS-HELP SA-HELP Student |
Yes | No | Yes | Residential Address Street (E410) required | Residential Address Street (E410) is null. |
| 10386 | Fatal | OS-HELP SA-HELP Student |
Yes | No | No | Residential Address Suburb (E469) required | Residential Address Suburb (E469) is null. |
| 10598 | Fatal | OS-HELP | Yes | No | No | Inconsistent combination - Student Status Code (E490)/OS-HELP Payment Amount (E528) | OS-HELP Payment Amount (E528) is greater than the OS-HELP amount determined for the year for study in non-Asian countries. |
| 10612 | Fatal | OS-HELP | Yes | No | No | Inconsistent combination - Student Status Code (E490)/OS-HELP Payment Amount (E528) | OS-HELP Payment Amount (E528) is greater than the OS-HELP amount determined for the year for study in Asia. |
| 10665 | Fatal | OS-HELP | Yes | No | No | Inconsistent combination - Student Status Code (E490)/OS-HELP Payment Amount (E528) | OS-HELP Payment Amount (E528) is greater than the maximum OS-HELP amount determined for language study for the year. |
| 10997 | Fatal | OS-HELP | Yes | No | No | Inconsistent combination - Student Status Code (E490)/OS-HELP Payment Amount (E528) | OS-HELP Payment Amount (E528) is greater than the OS-HELP amount determined for the year. |
| 11006 | Fatal | Student | Yes | No | Yes | Delete a verified Tax File Number (E416) | Attempt to delete a verified Tax File Number (E416) that has a linked HELP Loan Amount (E558) of greater than 0.00. |
2 August 2024 - Production Release Notes
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10705 | Fatal | Unit Enrolment Students (Concordance) |
Yes | No | Yes | Duplicate unit enrolment with loan | Attempt to duplicate a unit enrolment with an incomplete loan reversal. |
| 10696 | Fatal | Unit Enrolment AOU Extension |
Yes | No | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus the Amount Paid Upfront (E381) does not equal the HELP Loan Amount (E558). |
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10605 | Fatal | Unit Enrolment Students (Concordance) |
Yes | No | Yes | Duplicate |
Attempt to report a duplicate unit enrolment record. |
| 10483 | Fatal | Unit Enrolment |
No | No | Yes | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus the Amount Paid Upfront (E381) does not equal the HELP Loan Amount (E558). |
| 10354 | Fatal | RTP Scholarship | Yes | No | No | Invalid code value in Scholarship Type (E487) | The Scholarship Type (E487) is not a valid code. |
| 10674 | Warning | Student | Yes | No | No | Amendment of Unique Student Identifier (E584) is attempted that uses unit enrolments which consume SLE | Attempt to amend USI (E584) that has unit enrolments which consumes SLE. |
Validations Deleted
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
19 July 2024 - Production Release Notes
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10023 | Fatal | Delivery Location Unit Enrolment PIR Unit Enrolment |
Yes | Yes | Yes | Invalid code value in Delivery Location Country Code (E660) | The Delivery Location Country Code (E660) is not a valid code. |
| 10243 | Fatal | Student PIR Student |
Yes | Yes | Yes | Invalid code value in Residential Address State (E470) | The Residential Address State (E470) is not a valid code. |
| 10530 | Fatal | Student PIR Student |
Yes | Yes | Yes | Invalid code value in Level Left School (E612) | The Level Left School (E612) is not a valid code. |
| 10566 | Fatal | Student PIR Student |
Yes | Yes | Yes | Invalid code value in Term Address Country Code (E661) | The Term Address Country Code (E661) is not a valid code. |
5 July 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
21 June 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
7 June 2024 - Production Release Notes
Providers can also view all concordance related validations via our TCSI Data Validations spreadsheet. When using the spreadsheet, providers can filter by "Students (Concordance)" on the "Packet" column to find all concordance related validations.
Providers are also encouraged to utilise the Student Concordance Factsheet for a guide on how to concord student records.
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10639 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Master and concording Student Resource Key (UID8) match | Master and concording Student Resource Key (UID8) match. |
| 10640 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Master or concording Student Resource Key (UID8) missing | Master or concording Student Resource Key (UID8) is blank (null). |
| 10641 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Master or concording Student Resource Key (UID8) not at Provider | Attempt to concord student who does not exist at this Provider. |
| 10723 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Student record (UID8) under KSS assessment | Attempted use of a Student Resource Key (UID8) that is under assessment. |
| 10725 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Concording names mismatch | Master and concording student Date Of Birth (E314), Student Family Name (E402), Student Given Name First (E403), and Student Given Name Others (E404) do not match. |
| 10726 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Inconsistent TFNs (E416) in concordance | Master and concording TFN (E416) populated and do not match. |
| 10736 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Inconsistent CHESSNs (E488) in concordance | Master and concording CHESSN (E488) do not match. |
| 10737 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Inconsistent StudentBackgrounds in concordance | Master and concording Gender Code (E315), ATSI Code (E316), Country Of Birth Code (E346), Arrival In Australia Year (E347), Language Spoken At Home Code (E348), Year Left School (E572), Highest Education Parent 1 (E573), Highest Education Parent 2 (E574), Level Left School (E612) do not match. |
| 10745 | Warning | Students Students (Concordance) |
Yes | No | Yes | Inconsistent StudentContacts in concordance | Master and concording ResidentialAddressPostcode (E320), ResidentialAddressLine1 (E410), ResidentialAddressSuburb (E469), ResidentialAddressState (E470), ResidentialAddressCountryCode (E658) and TermResidenceCountryCode (E661), do not match. |
| 10751 | Fatal | Students Students (Concordance) Course Admission Course |
Yes | No | Yes | Overlapping course admissions | Master and concording Course Admission (UID15) records for same Course (UID5) overlap. |
| 10764 | Fatal | Students Students (Concordance) Citizenship |
Yes | No | Yes | Inconsistent citizenships in concordance | Master and concording Student Citizenship (UID10) is inconsistent. |
| 10768 | Fatal | Students Students (Concordance) Commonwealth Scholarship |
Yes | No | No | Duplicate Commonwealth Scholarships in concordance | Master and concording Student Commonwealth Scholarship (UID12) records match. |
| 11056 | Fatal | Students Students (Concordance) |
Yes | No | Yes | Inconsistent USIs (E584) in concordance | Master and concording USI (E584) populated and do not match. |
Validation Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10055 | Fatal | Course Admission Aggregate Award SA-HELP Students (Concordance) |
Yes | No | Yes | Student Resource Key (UID8) is concorded | Attempted use of a Student Resource Key (UID8) that has been concorded. |
| 10056 | Fatal | Course Admission Aggregate Award SA-HELP Students (Concordance) |
Yes | No | Yes | Student Resource Key (UID8) is deleted | Attempted use of a Student Resource Key (UID8) that has been deleted. |
| 10060 | Warning | Course Admission Aggregate Award Students (Concordance) PIR Course Admission |
Yes | Yes | Yes | Course Resource Key (UID5)/Student Resource Key (UID8) combination already reported | The Student Resource Key (UID8) already exists for the Course Resource Key (UID5). |
| 10109 | Fatal | Course Admission Aggregate Award Students (Concordance) |
Yes | No | Yes | Course of Study Commencement Date (E534)/Student Resource Key (UID8)/Course Resource Key (UID5) combination already reported | A record already exists for this student in this course with this same Course of Study Commencement Date (E534). |
| 10139 | Fatal | Course Admission Students (Concordance) |
Yes | No | Yes | Invalid code value in Highest Attainment Code (E620) | The Highest Attainment Code (E620) for the course admission is inconsistent with a Highest Attainment Code (E620) previously reported for the student in a different course of study at the provider. |
| 10141 | Fatal | Course Admission Students (Concordance) |
Yes | No | Yes | Invalid code value in Highest Attainment Code (E620) | The Highest Attainment Code (E620) for the course admission is inconsistent with a Highest Attainment Code (E620) previously reported for the student in a different course of study at the provider. |
| 10143 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10145 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10147 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10152 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10158 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10160 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study Students (Concordance) |
Yes | No | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10162 | Warning | Course Admission Students (Concordance) |
Yes | No | No | Unusual Highest Attainment Code (E620) | The Highest Attainment Code (E620) for the course admission is unusual for the Course of Study Type (E310). |
| 10239 | Fatal | Aggregate Award Exit Award Students (Concordance) |
Yes | No | No | Invalid Course Resource Key (UID5) | Attempt to report an aggregate award or exit award where the student still has an active course admission record for the same course. |
| 10244 | Warning | Exit Award Aggregate Award Course Admission Students (Concordance) |
Yes | No | No | Student Resource Key (UID8)/Course Resource Key (UID5) combination already reported | A record already exists for this student in this same course. |
| 10442 | Fatal | Exit Award Aggregate Award Course Admission Students (Concordance) |
Yes | No | No | Course Outcome Date (E592)/Student Resource Key (UID8)/Course Resource Key (UID5) combination already reported | A record already exists for this student completing this same course on the same Course Outcome Date (E592). |
| 10605 | Fatal | Unit Enrolment Students (Concordance) |
Yes | No | Yes | Duplicate loan from a deleted unit enrolment record | Attempt to report a duplicate unit enrolment record. |
24 May 2024 - Production Release Notes
The following enhancements were delivered in this week's production release.
Upfront Discount Processing
- Units with census dates on or after 1 January 2023 are not subject to discount checking
Reporting of CHESSNs to TCSI
- Providers can no longer report, amend, or delete a student’s CHESSN. If a CHESSN is reported, amended or deleted from a student record, the action will not be stored in TCSI, and no fatal validation will be generated.
Validations Removed
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
10 May 2024 - Production Release Notes
Validation Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10924 | Warning | Course Admission | Yes | No | No | Student (USI) may have insufficient SLE Balance for the Course Admission's linked Course of Study Load (E350) reported. | Student (USI) may have insufficient SLE Balance for the Course Admission's linked Course of Study Load (E350) reported. |
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10657 | Warning | Unit Enrolment | Yes | No | No | Reporting or amending a Unit (UID16) or AOU (UID19) for a student resulting in less than 1 EFTSL left to exhaust SLE entitlement. | Attempted reporting or amending Unit Enrolment (UID16) has left the student with less than 1 EFTSL to exhaust SLE entitlement. |
| 10675 | Fatal | Course of Study | Yes | No | No | Amendment to the Course of Study Type (E310) or Course of Study Load (E350) not permitted. | Attempt to amend the Course of Study type (E310) or Course of Study Load (E350) for an undergraduate course results in total Allocated SLE being exceeded for one or more students. |
| 10687 | Fatal | Course Admission | Yes | No | No | Deletion of or amendment to the Course Admission record not permitted. | Attempt to delete the Course Admission record (UID15), or amend the Course Admission record (UID15) resulting in a student's total Allocated SLE being exceeded after the resulting change in Additional SLE. |
| 10923 | Warning | Unit Enrolment AOU Extension | Yes | No | No | Student (E584_USI) has 2 or less available SLE entitlement remaining. | Reported or amended Unit Enrolment (UID16) or AOU (UID19) has left the student (USI) with 2 or less available SLE. |
15 March 2024 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
1 March 2024 - Production Release Notes
The focus of this week's production release was primarily on backend maintenance, enhancements and resolving individual provider issues.
Real-time validation 10876 has been amended to prevent changes to unit enrolments with loans that have been remitted as part of the Secretary recredits process.
Real-time Validation Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10876 | Fatal | Unit Enrolment AOU Extension |
Yes | No | Yes | Attempt to amend loan record (UID21) that has been remitted as part of the Secretary recredits process. |
Remission Reason Code (E446), Academic Organisational Unit Code (E333), EFTSL (E339), Amount Charged (E384), Amount Paid Upfront (E381), Loan Fee (E529), HELP Loan Amount (E558), Unit of Study Census Date (E489), Student Status Code (E490) or Unit of Study Outcome Date (E601) cannot be updated. |
16 February 2024 - Production Release Notes
To ensure the highest level of accuracy when identifying students, a CHESSN will no longer be allocated to a student record until there is a verified E416: Tax File Number (TFN) or a verified E584: Unique student Identifier (USI). More information will be provided at the TCSI February Provider webinar on 21 February 2024. Further information is available in our CHESSN management in TCSI guide.
2 February 2024 - Production Release Notes
A number of validations have been added and amended to align with enhancements to the Student Learning Entitlements Management System (SLEMS), which manages the Student Learning Entitlement policy.
Real-time validations 10921 and 10922 have been added to address outstanding issue 238211. The validations permit remission of units with a $0 HELP loan but return a warning so providers can confirm the fee information was not accidentally removed.
A new warning 10923 has been added to inform providers when a unit reported results in the student’s available SLE amount being equal to or less than 2.0 SLE.
In addition, there has been work on backend maintenance, enhancements and resolving individual provider issues.
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10921 | Warning | Unit Enrolment AOU Extension |
Yes | No | No | Inconsistent combination - Remission Reason Code (E446)/ Amount Charged (E384) for CSP unit | Remission Reason Code (E446) is inconsistent with the Amount Charged (E384). |
| 10922 | Warning | Unit Enrolment AOU Extension |
Yes | No | Inconsistent combination - Remission Reason Code (E446)/ HELP Loan Amount (E558) | Remission Reason Code (E446) is inconsistent with the HELP Loan Amount (E558). | |
| 10923 | Warning | Unit Enrolment AOU Extension |
Yes | No | No | Student (E584_USI) has 2 or less available SLE entitlement remaining | Reported or amended Unit Enrolment (UID16) or AOU (UID19) has left the student (USI) with 2 or less available SLE |
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10654 | Fatal | Unit Enrolment (POST, PATCH) | Yes | No | No | Reporting or amending a Unit (UID16) or AOU (UID19) for a student that would exceed SLE consumption more than SLE entitlement is not permitted | Attempted reporting or amending Unit Enrolment (UID16) would increase the consumption of SLE more than what the student is entitled to. |
| 10462 | Fatal | Unit Enrolment AOU Extension |
Yes | Yes | Inconsistent combination - Remission Reason Code (E446)/ Amount Charged (E384) | Remission Reason Code (E446) is inconsistent with the Amount Charged (E384). | |
| 10657 | Warning | Unit Enrolment (POST, PATCH) AOU Extension (POST, PATCH) |
Yes | No | No | Reporting or amending a Unit (UID16) or AOU (UID19) for a student resulting in less than 1 EFTSL left to exhaust SLE entitlement. | Attempted reporting or amending Unit Enrolment (UID16) has left the student with less than 1 EFTSL to exhaust SLE entitlement. |
19 January 2024 - Production Release Notes
Pacific Engagement Visa
The following validations have been introduced or amended to include the new citizenship value of ‘P’:
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10918 | Fatal | Unit Enrolment | Yes | No | Yes | Invalid Unit of Study Census Date (E489) for PEV student | Unit of Study Census Date (E489) is before 1 February 2024 for a PEV student |
Validations Amended
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10063 | Fatal | Course Admission Student PIR Student PIR Course Admissions PIR Citizenship |
Yes | Yes | Yes | Residential Address Postcode (E320) required | Residential Address Postcode (E320) is null. |
| 10110 | Fatal | RTP Scholarships Student Citizenship |
Yes | No | Student Family Name (E402) required | Student Family Name (E402) is null or '9999'. | |
| 10114 | Fatal | RTP Scholarships Student Citizenship |
Yes | No | Student Given Name - First (E403) required | Student Given Name - First (E403) is null. | |
| 10115 | Fatal | RTP Scholarships Student Citizenship |
Yes | No | Student Given Name - Others (E404) required | Student Given Name - Others (E404) is null. | |
| 10412 | Fatal | OS-HELP Citizenship |
Yes | No | Inconsistent combination - Student Status Code (E490)/Citizen Resident Code (E358)/Debt Incurral Date (E527) | Inconsistent coding of Student Status Code (E490) and Citizen Resident Code (E358) on the HELP Debt Incurral Date (E527). | |
| 10443 | Warning | Unit Enrolment Citizenship Course Admission Course of Study |
Yes | No | Inconsistent combination - Student Status Code (E490)/Citizenship Resident Code (E358)/ Course of Study Commencement Date (E534)/ Course of Study Type (E310) | A domestic undergraduate student who commenced their course on or after 1 January 2009 has been reported as a fee-paying student. | |
| 10493 | Warning | Unit Enrolment Student Citizenship |
Yes | Yes | Inconsistent combination - Student Status Code (E490)/ Citizen Resident Code (E358)/ Term Address Country Code (E661) | A permanent resident may be accessing a loan from an offshore location. | |
| 10523 | Fatal | Unit Enrolment Citizenship |
Yes | No | Inconsistent combination - Student Status Code (E490)/ Citizen Resident Code (E358) | Inconsistent coding of Student Status Code (E490) and Citizen Resident Code (E358). | |
| 10534 | Fatal | Unit Enrolment Citizenship |
Yes | Yes | Inconsistent combination - Student Status Code (E490)/ Citizen Resident Code (E358)/ Unit of Study Census Date (E489) | Inconsistent coding of Student Status Code (E490) and Citizen Resident Code (E358). | |
| 10567 | Warning | Student Citizenship |
Yes | Yes | Inconsistent Term Address Country Code (E661)/Citizen Resident Code (E358) combination | There is an unusual combination of Citizen Resident Code (E358) and Term Address Country Code (E661). | |
| 10595 | Fatal | Student Citizenship |
No | Yes | Invalid code value in Citizen Resident Code (E358) | The Citizen Resident Code (E358) is not a valid code for student reported by a vocational education and training provider. | |
| 10596 | Fatal | Student Citizenship |
Yes | No | Invalid code value in Citizen Resident Code (E358) | The Citizen Resident Code (E358) is not a valid code for student reported by a higher education provider. | |
| 10614 | Fatal | Application | Yes | No | Invalid Citizen Resident Code (E358) | Attempt to report a non-domestic Citizen Resident Code (E358). | |
| 10675 | Fatal | Course of Study | Yes | No | No | Amendment to the Course of Study Type (E310) or Course of Study Load (E350) not permitted. | Attempt to amend the Course of Study type (E310) or Course of Study Load (E350) for an undergraduate course results in total Allocated SLE being exceeded for one or more students |
| 10691 | Warning | Course Admission | Yes | No | The student’s Unique Student Identifier (E584) is not verified for a student with a Course Outcome Date (E592). | The Unique Student Identifier (E584) should be verified for students with a Course Outcome Date (E592). | |
| 11001 | Fatal | SA-HELP Citizenship |
Yes | No | Inconsistent combination - Student Status Code (E490)/Citizen Resident Code (E358)/HELP Debt Incurral Date (E527) | The Student Status Code (E490) is inconsistent with the HELP Debt Incurral Date (E527) and Citizen Resident Code (E358). | |
| SV00036 | Scheduled Validation | Student | Yes | N/A | Yes | Year Left School (E572) must be populated for a domestic student. | If E358 is ‘1’, ‘2’, '3', ‘8’ or 'P', then E572 must not be blank (null) |
| SV00038 | Scheduled Validation | Student | Yes | N/A | No | Highest Educational Attainment Code Parent 1 (E573) must be populated for domestic undergraduate students. | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E573 must not be blank (null) |
| SV00039 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) |
| SV00059 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E572 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E572 must not be blank (null) |
| SV00060 | Scheduled Validation | Student | Yes | N/A | No | If the HELP Debt Incurral Date (E527) is on or after 1 January 2021 and E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E612 must not be blank (null) | If the HELP Debt Incurral Date (E527) is on or after 1 January 2021 and E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E612 must not be blank (null) |
| SV00061 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E573 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E573 must not be blank (null) |
| SV00062 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) |
| SV00074 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E572 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E572 must not be blank (null) |
| SV00075 | Scheduled Validation | Student | Yes | N/A | No | If the HELP Debt Incurral Date (E527) is on or after 1 January 2021 and E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E612 must not be blank (null) | If the HELP Debt Incurral Date (E527) is on or after 1 January 2021 and E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P', then E612 must not be blank (null) |
| SV00076 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E573 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E573 must not be blank (null) |
| SV00077 | Scheduled Validation | Student | Yes | N/A | No | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) | If E358 is ‘1’, ‘2’, ‘3’, ‘8’ or 'P' and E310 on the linked course of study packet is ‘08’, ‘09’, ‘10’, ‘13’, ‘20’, ‘21’, ‘22’, ‘30’, ‘41’, ‘60’, then E574 must not be blank (null) |
| SV00119 | Scheduled Validation | Course Admissions | Yes | N/A | No | USI not verified | FOR a student who has an active Citizen Resident Code (E358) of ‘1’, ‘2’, ‘3’, ‘4’, ‘8’ or 'P' (Domestic and international onshore students) on the Course Outcome Date (E592), where the Course Outcome Date (E592) reported that is on or after 1 January 2023, , then the Unique Student Identifier (E584) must not be blank (null) and must be verified. |
Nuclear-Powered Submarine Student Pathways
A suite of new validations haves been introduced to support providers reporting students in the Nuclear-Powered Submarine Student Pathways.
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10930 | Fatal | Unit Enrolment | Yes | No | No | Invalid Higher Education Provider Code (E306) | The Higher Education Provider (E306) is not eligible to offer Nuclear-Powered Submarine Student Pathways course. |
| 10931 | Fatal | Unit Enrolment Course Admission |
Yes | No | No | Invalid Field of Education Code (E461/E462)/ Course Commencement Date (E534)/ Provider Code (E306) for Nuclear-Powered Submarine Student Pathways | Field of Education Code (E461/E462) is not valid for the provider on the Course of Study Commencement Date (E534) for the Nuclear-Powered Submarine Student Pathways. |
| 10932 | Fatal | Unit Enrolment Course of Study |
Yes | No | No | Invalid Course of Study Type (E310) for Nuclear-Powered Submarine Student Pathways | Invalid Course of Study Type (E310) for Nuclear-Powered Submarine Student Pathways. |
| 10933 | Fatal | Unit Enrolment | Yes | No | No | Invalid Student status code (E490) for Nuclear-Powered Submarine Student Pathways | The Student Status Code (E490) is not valid for Nuclear-Powered Submarine Student Pathways. |
| 10934 | Fatal | Unit Enrolment Course Admission |
Yes | No | No | Invalid Course of study commencement date (E534) for Nuclear-Powered Submarine Student Pathways | The Course of study commencement date (E534) is not valid for Nuclear-Powered Submarine Student Pathways. |
| 10935 | Warning | Unit Enrolment | Yes | No | No | Invalid Maximum Student Contribution code (E392) | The Maximum Student Contribution code (E392) is not valid for the Course admission (UID15). |
| 10936 | Warning | Unit Enrolment | Yes | No | No | Invalid code value in Discipline Code (E464) | The Discipline Code (E464) is not associated with the approved Fields of education (E461/E462) for the Provider (E306) for the Nuclear-Powered Submarine Student Pathways course. |
| 10937 | Fatal | FOE | Yes | No | No | Invalid Field of Education Code (E461/E462)/ Course Commencement Date (E534)/ Provider Code (E306) for Nuclear-Powered Submarine Student Pathways | Field of Education Code (E461/E462) is not valid for the provider for the Field of Education Effective dates (E609/E610) for the Nuclear-Powered Submarine Student Pathways. |
| SV00124 | Scheduled Validation | Unit Enrolment | Yes | N/A | No | Maximum Student Contribution code (E392) is not consistently 'S' across all the Unit enrolments for the Course Admission | If there exists more than one active Unit Enrolment (UID16) [that is: Not withdrawn - Unit of Study Outcome date (E601) > Unit of Study Census date (E489), and Not remitted - Remission Reason Code (E446) = Null, and Not deleted - Is Deleted (A111) = 0] linked to a Course Admission (UID15) and Maximum Student Contribution Code (E392) is 'S' for any Unit Enrolment (UID16) then all other active Unit Enrolment records (UID16) [that are: Not withdrawn - Unit of Study Outcome date (E601) > Unit of Study Census date (E489), and Not remitted - Remission Reason Code (E446) = Null, and Not deleted - Is Deleted (A111) = 0] linked to the same Course Admission (UID15) must have Maximum Student Contribution Code (E392) = 'S' |
| SV00125 | Scheduled Validation | Unit Enrolment | Yes | N/A | No | Invalid Field of Education Code (E461/E462)/ Course Commencement Date (E534)/ Provider Code (E306) for Nuclear-Powered Submarine Student Pathways | If the Maximum student contribution code (E392) value is 'S' on the unit enrolment (UID16), then, for the Provider code (E306) the first digits of the Field of Education Code (E461) or the Field of Education Supplementary Code (E462) for the linked course (UID5) that is linked to the Course Admission record (UID15) that is linked to this unit enrolment record(UID16), where Course Commencement Date (E534) falls within the Course FOE date range, must match to a row on the Lookup.NPSStudentPathwaysFOE table where the Course Commencement Date (E534) falls within the Effective From Date (E609) and the Effective To Date (E610) of the row. |
Amending or deleting historic loans
Three new RTVs have been introduced to prevent providers from amending or deleting historic loans where the TFN has not been recently verified.
Please note, when one of these validations is returned, the TFN verification process will be triggered in TCSI if a TFN is present on the relevant student record.
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10692 | Fatal | Unit Enrolment AOU | Yes | No | No | Verified TFN required for old HECS-HELP/FEE-HELP loan change | Attempt to amend an old HECS-HELP or FEE-HELP loan without a recently verified TFN |
| 10693 | Fatal | SA-HELP | Yes | No | No | Verified TFN required for old SA-HELP loan change | Attempt to amend an old SA-HELP loan without a recently verified TFN |
| 10694 | Fatal | OS-HELP | Yes | No | No | Verified TFN required for old OS-HELP loan change | Attempt to amend an old OS-HELP loan without a recently verified TFN |
2023 Release Notes
8 December 2023 - Production Release Notes
TCSI has been updated with backend tables to enable submission of Commonwealth Supported Places (CSPs) for census dates in 2024. Validations 10444 and 10445 have been amended to change the reference table name to match a change in the backend of TCSI.
24 November 2023 - Production Release Notes
Testing failed on items advertised at the November webinar, including warning validations for seriously late loans and support for Commonwealth Supported Places with census dates in 2024. As a result, the changes were not implemented in production as part of the 24 November release. These are now expected to be release as part of the 8 December production release.
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
10 November 2023 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
27 October 2023 - Production Release Notes
Validation Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 11050 | Warning | Unit Enrolment AOU | Yes | No | Seriously late HECS-HELP or FEE-HELP loan has been reported. | Please check the details reported for the Unit Enrolment or AOU. Any data reported on or after 20 April in a financial year after the financial year of the Unit or Study Census Date (E489), which leads to the creation of a HECS-HELP or FEE-HELP loan for that Unit Enrolment, is considered to be seriously late. |
| 11051 | Warning | Unit Enrolment AOU | Yes | No | Seriously late STARTUP-HELP loan has been reported. | Please check the details reported for the Unit Enrolment or AOU. Any data reported on or after 20 April in a financial year after the financial year of the Unit or Study Census Date (E489), which leads to the creation of a STARTUP-HELP loan for that Unit Enrolment, is considered to be seriously late. |
| 10901 | Fatal | Unit Enrolment | Yes | No | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). | Please check the Maximum Student Contribution Code (E392), Student Status Code (E490) and Unit of Study Census Date (E489). For Unit of Study Census Dates (E489) on or after 1 January 2024, the Maximum Student Contribution Code (E392) must be blank (null) for students who are not Commonwealth supported or who are supported through the STARTUP-HELP loan program. |
| 10902 | Fatal | Unit Enrolment | Yes | No | Maximum Student Contribution Code (E392) is required for Commonwealth supported students. | Please check the Student Status Code (E490) and Maximum Student Contribution Code (E392). Commonwealth supported students who are liable for student contributions (E490 is '201', '202', '203', '204', '260', '261', '262' or '263') and the Unit of Study Census Date (E489) is on or after 1 January 2024, then the Maximum Student Contribution Code (E392) must not be blank (null). |
| 11054 | Fatal | OS-HELP SA-HELP |
Yes | No | Attempt to amend or delete a loan that is already deleted. | Please check the Student Status Code (E490) and the Student Loan record (UID21). It is not possible to amend or delete an OS-HELP or SA-HELP loan if a request to delete that loan has already been received and is being or has been processed. |
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10451 | Fatal | Unit Enrolment | Yes | No | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). | Please check the Student Status Code (E490) and Maximum Student Contribution Code (E392). Commonwealth supported students who are exempt from student contributions (E490 is '250', '260', '261', '262' or '263') where the Unit of Study Census Date (E489) is before 1 January 2024, must have a Maximum Student Contribution Code (E392) of '0'. |
| 10453 | Fatal | Unit Enrolment | Yes | No | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). | Please check the Maximum Student Contribution Code (E392), Student Status Code (E490) and Unit of Study Census Date (E489). For Unit of Study Census Dates (E489) between |
| 10452 | Fatal | Unit enrolment | Yes | No | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). | Please check the Student Status Code (E490) and Maximum Student Contribution Code (E392). Commonwealth supported students who are liable for student contributions (E490 is '201', '202', '203' or '204') and the Unit of Study Census Date (E489) is before 1 January 2024, must have a Maximum Student Contribution Code (E392) of '2', '3', '4', '5', '6', '7', '8' or '9'. |
| SV00005 | Scheduled Validation | Unit Enrolment | Yes | No | Maximum student contribution code (E392) must be populated where the student is Commonwealth supported for the unit enrolment. |
New and amended Unit Enrolment records submitted after 1st January 2021, where the unit of study census date (E489) is before 1 January 2024 and the student is enrolled at the end of the census date. That is, only run these checks for records where the Unit of Study Outcome Date (E601) is null or after the Unit of Study Census Date (E489). |
13 October 2023 - Production Release Notes
Validation Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV11052 | Warning | SA-HELP | Yes | No | Seriously late SA-HELP loan has been reported. | If a SA-HELP loan is posted on or after 20 April in the financial year after the financial year of the HELP Debt Incurral Date (E527), then the warning message is to be displayed. |
| RTV11053 | Warning | OS-HELP | Yes | No | Seriously late OS-HELP loan has been reported. | If an OS-HELP loan is posted on or after 20 April in the financial year after the financial year of the HELP Debt Incurral Date (E527), then the warning message is to be displayed. |
29 September 2023 - Production Release Notes
Validations Amended
| Error | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10175 |
Course Admission Basis For Admission Course of Study Course |
Yes | Yes | Inconsistent Basis for Admission Code (E327)/ Course of Study Type (E310) combination. | The Basis for Admission Code (E327) for the course admission is unusual for the Course of Study Type (E310). |
22 September 2023 - Production Release Notes
Patch functionality for the PIR collection has been enabled.
The following Real Time Validations have been enabled for PIR PATCH functionality:
10005, 10008, 10010, 10017, 10018, 10019, 10021, 10022, 10024, 10026, 10031, 10038, 10040, 10041, 10046, 10052, 10057, 10060, 10063, 10067, 10072, 10074, 10076, 10100, 10104, 10121, 10124, 10128, 10133, 10140, 10163, 10166, 10174, 10177, 10178, 10179, 10184, 10187, 10193, 10195, 10198, 10224, 10229, 10230, 10232, 10233, 10235, 10237, 10268, 10271, 10274, 10278, 10283, 10284, 10287, 10289, 10295, 10302, 10310, 10312, 10329, 10333, 10334, 10339, 10348, 10355, 10360, 10362, 10378, 10384, 10394, 10427, 10433, 10436, 10501, 10505, 10521, 10539, 10549, 10551, 10570, 10581, 10590, 10615, 10619, 10646, 10773, 10784, 10787, 10890, 10891, 10892, 10896 and 11039.
Validations Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10897 | Fatal | PIR Unit Enrolment | No | Yes | No | Invalid code value in Student Status Code (E490) | The Student Status Code (E490) is not a valid code. |
| 10411 | Fatal |
Unit Enrolment Course of Study |
Yes | No | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus the Amount Paid Upfront (E381) does not equal the HELP Loan Amount (E558). |
Validations Amended
| Error | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| SV00123 | Scheduled Validation | Unit Enrolment | Yes | No | A student has been reported with an active STARTUP HELP unit enrolment linked to a loan within a STARTUP-HELP Course or Program that overlaps with another active STARTUP-HELP unit enrolment linked to a loan in another STARTUP-HELP Course or Program. | New and amended active unit enrolments linked to STARTUP-HELP Course or Program where Student Status Code (E490) is '290' and have HELP Loan Amount (E558) > $0.00 for a student (E488_CHESSN) |
1 September 2023 - Production Release Notes
Validation Amended
Student Status Code (E490) = '290' has been added to the following Real Time Validations:
10191;10203;10285;10304;10305;10314;10453;10880;10881;11036;11037;10431; and 10534
Further amendments to validations are below.
| Error | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 11003 | Fatal |
SA-HELP Course of Study Course Admissions |
Yes | No | An appropriate Course Admission record does not exist for selected Student Status Code | Please check the Student Status Code (E490) and the Course Admissions records (UID15) including the Course of Study Commencement Dates (E534) and Course Outcome Codes (E599) for the Student (UID8). A student is only eligible for SA-HELP assistance for an enrolment in a course of study (E490 is '280') where the HELP debt incurral date (E527) is in the period in which if they are or were enrolled in a course of study (E310 is '02', '03', '04', '05', '06', '07', '08', '09', '10', '11', '12', '13', '14', '20', '21', '22', '23', '30', '41', '42', '51'). |
| 10463 | Fatal |
Unit Enrolment AOU |
Yes | No | Remission Reason Code (E446) is inconsistent with the HELP Loan Amount (E558). | If the Remission Reason Code (E446) is not blank (null) and the Student Status Code (E490) is '110', |
Validation Added
New validations have been added to support reporting STARTUP-HELP loans.
| Error | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 11041 | Fatal |
Unit Enrolment AOU |
Yes | No | Attempt to report an STARTUP-HELP loan record that would exceed the provider’s STARTUP-HELP loan allocation cap for the year. | Please check the provider’s STARTUP-HELP loan allocation cap for the year in which the unit of study census date (E489) falls and the number of Startup Year HELP loans that have already been reported for that year. |
| 11042 | Fatal |
Unit Enrolment Course of Study |
Yes | No | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). | Please check the Student Status Code (E490) and the Course of Study Type (E310). A student can only access a STARTUP-HELP loan for a course of study (E490 is '290') for a unit of study undertaken as part of a STARTUP-HELP related course of study (E310 is '51'). |
| 11043 | Fatal | Course Admission | Yes | No | Invalid Course of Study Commencement Date (E534) | Please check the Course of Study Commencement Date (E534). The Course of Study Commencement Date (E534) for STARTUP-HELP Loan Courses of Study (UID3) must be on or after 1 July 2023. |
| 11044 | Warning |
Unit Enrolment AOU |
Yes | No | Maximum number of allowable STARTUP-HELP loans have already been reported for the student (E488_CHESSN) | The student already has the maximum allowable STARTUP-HELP loans reported and linked to their CHESSN (E488). Additional unit enrolments that would result in the reporting of additional STARTUP-HELP loans may have implications on loans that have previously been reported. |
| 11045 | Warning |
Unit Enrolment AOU |
Yes | No | Study load for a unit of study related to the STARTUP-HELP Program should be at least 0.5 EFTSL (E339) | Please check EFTSL (E339) being reported for the unit enrolment (UID16). If a unit enrolment is related to the STARTUP-HELP Program. The EFSTL (E339) for the unit enrolment (UID16), or the sum of EFTSL (E339) of AOUs that are linked to the unit enrolment (UID16), should be at least 0.5 EFTSL (E339). |
| 11046 | Fatal |
Unit Enrolment AOU |
Yes | No | HELP Loan Amount (E558) must be equal to or less than the STARTUP-HELP unit enrolment loan cap, proportioned by it's EFTSL (E339) value | Please check the HELP Loan Amount (E558) being reported or amended for the unit enrolment (UID16) or AOU (UID19) record . If a unit enrolment is related to the STARTUP-HELP Program, the maximum HELP Loan Amount (E558) for the unit enrolment (UID16), or the sum of HELP Loan Amount (E558) of AOUs that are linked to the unit enrolment (UID16), cannot be more than the yearly STARTUP-HELP unit enrolment loan cap, proportioned by the total EFTSL (E339) value of that unit enrolment (UID16), or sum of EFTSL (E339) of AOUs linked to that unit enrolment (UID16). |
| 11047 | Fatal | Unit Enrolment | Yes | No | Maximum unit enrolments (UID16) linked to the STARTUP-HELP Course Admission already reported | A maximum number of non-deleted unit enrolments is already reported against the Course Admission linked to a STARTUP-HELP Course of Study (UID5). A STARTUP-HELP Course of Study can only have 1 non-deleted unit enrolment (UID16) linked to it at any given time. |
| 11048 | Fatal |
Unit Enrolment AOU |
Yes | No | Study load for a unit of study related to the STARTUP-HELP Program cannot be more than 1.0 EFTSL (E339) | Please check EFTSL (E339) being reported for the unit enrolment (UID16). If a unit enrolment is related to the STARTUP-HELP Program. The EFSTL (E339) for the unit enrolment (UID16), or the sum of EFTSL (E339) of AOUs that are linked to the unit enrolment (UID16) ,cannot be more than 1.0 EFTSL (E339). |
| 11049 | Warning |
Unit Enrolment AOU |
Yes | No | The HELP Loan Amount (E558) for a STARTUP-HELP unit of study that is associated with a loan should be reported as soon as possible before the Unit of Study Census Date (E489) | Please check the HELP Loan Amount (E558) for this amended unit enrolment record or AOU record. The HELP Loan Amount (E558) for students accessing STARTUP-HELP loans should be reported as soon as possible, as this supports the process of assessing the student’s eligibility to receive Commonwealth student support payments while completing a Startup Year course. |
18 August 2023 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
4 August 2023 - Production Release Notes
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10908 | Fatal |
Unit Enrolment Course of Study |
Yes | No | Invalid Student status code (E490) for the Course of Study Type (E310) | If the Unit Enrolment (UID16) linked to the Course Admission (UID15) linked to the Course (UID5) linked to the Course of Study (UID3) that has Course of Study Type (E310) as '52', then the Student Status Code (E490) must be '230', '231', '260', |
Validation Deleted
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
|
7 July 2023 - Production Release Notes
Microcredentials Pilot for Higher Education,
A new Course of Study Type (E310) ‘52’ for microcredential courses approved under the Microcredentials Pilot in Higher Education is now available.
This release also focused on backend maintenance, enhancements and resolving individual provider issues.
30 June 2023 - Production Release Notes
Validation Amended
| Validation Error Code | Type | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|
| SV00086 | Scheduled Validation | Yes | Yes | Unit of study status code (E355) must not be '4' for unit enrolment records that are linked to a completed course. | E355 must not be '4' for units with unit of study census date (E489) on or after 1 January 2021 |
Validation Deleted
| Validation Error Code | Type | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|
| SV00093 | Scheduled Validation | Yes | No | Scholarship Effective To Date (E610) must be populated. | Scholarship Effective To Date (E610) must not be blank (null). |
Validation Added
| Error | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10917 | Fatal | Course of Study | Yes | No | No | Amendment of Course of Study Type (E310) not permitted | Attempt to amend the Course of Study Type (E310) to Microcredentials for a course of study that has active Course Admissions (UID15) |
26 May 2023 - Production Release Notes
Validations Amended
| Validation Error Code | Type | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|
| SV00106 | Scheduled Validation | Yes | No | Unique Student Identifier (E584) is overdue for OS-HELP debts with a HELP Debt Incurral Date ( |
If the Student Status Code (E490) is '240', '241' or '242' and the HELP Debt Incurral Date ( |
| SV00107 | Scheduled Validation | Yes | No | Unique Student Identifier (E584) is overdue for SA-HELP debts with a HELP Debt Incurral Date ( |
If the Student Status Code (E490) is '280' or '281' and the HELP Debt Incurral Date ( |
12 April & 12 May 2023 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.
17 March 2023 - Production Release Notes
Student Learning Entitlement (SLE)
- Student Learning Entitlement APIs have been enabled in Production
- Student Learning Entitlement RTVs have been enabled
Validations Amended
The following Real Time Validations have been updated to add E490 code ‘263’ for the Unit Enrolment and Student Packets:
10191, 10203, 10285, 10304, 10305, 10314, 10398, 10411, 10431, 10434, 10435, 10437, 10440, 10443, 10451, 10464, 10477, 10523, 10561, 10645, 10880 and 10881.
The following Real Time Validations have been updated to add E490 code ‘204’ for the Unit Enrolment and Student Packets:
10653, 10654, 10657, 10670, 10673 and 10674.
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10653 |
Warning |
Unit Enrolment | Yes | No | Reporting or amending a Unit (UID16) or AOU (UID19) for a student that would increase the SLE consumption should only occur if |
Attempted reporting or amending Unit Enrolment (UID16) would increase SLE consumption of the student. Student does not currently have a Unique Student Identifier (E584) |
| RTV10675 | Fatal | Course of Study | Yes | No | Amendment to the Course of Study Type (E310) or Course of Study Load (E350) not permitted | Attempt to amend the Course of Study type (E310) or Course of Study Load (E350) for an undergraduate course results in total Allocated SLE being exceeded for one or more students |
20 January, 17 February & 3 March 2023 - Production Release Notes
The focus of this week's production release was entirely on backend maintenance, enhancements and resolving individual provider issues.