TCSI Analytics

TCSI Analytics user guide

The links in this table will download the attachment
Attachment	Size
TCSI Analytics User Guide v0.2 PDF (1.85 MB)	1.85 MB
TCSI Analytics User Guide v0.2 DOCX (4.15 MB)	4.15 MB

Accessing TCSI Analytics

To access TCSI Analytics, please click on the TCSI Access button in the banner of this website.

Providers will need to make sure their staff and organisation are set up in PRODA to access this TCSI Service. This must include the "TCSI Analytics - Read" attribute for staff members requiring access to view reports. A step-by-step guide for setting up your access is available at the Access (PRODA) page.

How often are TCSI Analytics reports refreshed?

TSCI Analytics reports begin refreshing at 3 am [AEST ] every night. Please ensure your submission has time to complete before 3am if you would like updates to show in your reports the next day.

Scheduled validations are currently checked from 11 pm [AEST] each night to ensure messages are added and removed as necessary before the TCSI Analytics reports refresh from 3am. Changes made after 11pm may not be reflected in the ‘Provider notifications’ report in TCSI Analytics the following day.

Reports currently available in TCSI Analytics

This section lists the reports that are available in the first release of TCSI Analytics. This will be updated as additional reports are included on the site.

Please note: Providers are not able to view staff data via the TCSI Analytics reports. To view staff data that have been reported to TCSI please submit a data extract request.

HEP reports

Notification reports

Report name	Purpose
Provider Notifications Reports	This report notifies providers of outstanding data issues.
Null Value Compliance Live Data Report	This report displays when data is either incorrect or inconsistent with information already stored in the database, an error or warning message, will be displayed so that providers can correct and resubmit data.

Live Summary Data

The following reports display aggregated and summary data.

Student

Report name	Purpose
Higher Education Student Enrolment Live Data Report	This report provides the summary and comparisons for student enrolments for both commencing and all students.
Higher Education EFTSL Live Data Report	This report provides a summary and comparisons of Equivalent Full-Time Student Load (EFTSL).
Higher Education HDR EFTSL Live Data Report	This report provides a summary of Equivalent full-time student load for students enrolled in Higher Degree Research (HDR) courses for a selected year,
Higher Education Student Load Liability Distribution Live Data Report	This report provides a summary and comparisons of the distribution of the Equivalent Full-Time Student Load (EFTSL) of units reported for the current year and the previous year.
Higher Education Commonwealth Scholarships Live Data Report	This report provides information on the number of Commonwealth scholarships.

HELP Loans

Report name	Purpose
Higher Education HECS-HELP Live Data Report	This report provides a distribution of HECS‑HELP student loans for a selected year.
Higher Education FEE-HELP Live Data Report	This report provides a distribution of FEE‑HELP student loans for a selected year.
Higher Education HECS-HELP Payment Status Live Data Report	This report provides a summary of HECS‑HELP student loans for a selected year.
Higher Education HELP Debts by Citizenships Live Data Report	This report displays details of HELP loans reported for students
Higher Education Adjusted HELP Live Data Report	This report displays details of adjusted debts and loan fees for a given period.
Higher Education CGS Clusters by Course Level Live Data Report	This report displays Course Level details grouped by funding clusters.
Higher Education OS-HELP Details Live Data Report	This report provides a summary of OS-HELP student loans for a selected year.
Higher Education OS-HELP ASCED General Report	This report provides a distribution of OS-HELP student loans for a selected year.
Higher Education OS-HELP Country General Report	This report displays all Higher Education units of study by selected reporting year.
Higher Education OS-HELP Language Study General Report	This report provides a summary of OS-HELP language study student loans for a selected year.
Higher Education SA-HELP Live Data Report	This report provides a distribution of SA-HELP student loans.

Completions

Course completions

Report name	Purpose
Course Completions (All Students) Live Data Report	This report provides a summary and comparisons of student course completions (outcomes) for the completion year
Higher Education Course Completions (HDR Students) Live Data Report	This report provides a summary of students who have completed their higher degree research (HDR) courses.
Course Completions (Indigenous Students) Live Data Report	This report provides a summary and comparison of indigenous students course completions (outcomes) for the completion year
Course Completions (Special Course) Live Data Report	This report provides a summary and comparisons of student course completions (outcomes) for students by Special Course Type for the completion year.

Unit of Study completions

Report name	Purpose
Higher Education Unit of Study Completions Live Data Report	This report provides a summary and comparisons of the completion status for units of study that have been completed in the selected reporting year.

Live Unit Records

The following reports display student data at a unit records level.

Student

Report name	Purpose
Higher Education Student Enrolment Unit Records	This report displays all student enrolment unit records by selected reporting year.
Higher Education Unit of Study Unit Records	This report displays all Higher Education units of study by selected reporting year.
Higher Education Commonwealth Scholarship Unit Records	This report displays all student Commonwealth scholarship unit records by selected reporting year.
Course of Study Unit Records	This report displays all course of study unit records reported in the Course packet, the Course fields of education packet and the Special interest course packet.

HELP Loans

Report name	Purpose
Higher Education OS-HELP Unit Records	This report provides unit level records of OS-HELP student loans for a selected year.
Higher Education SA-HELP Unit Records	This report provides unit level records of SA-HELP student loans for a selected year.

Completions

Report name	Purpose
Past Course Completions Unit Records	This report displays all student completions (course outcomes) unit records for the completion year

VET reports

Notification reports

Report name	Purpose
Provider Notifications Reports	This report notifies providers of outstanding data issues.

Live Summary Data

The following reports display aggregated and summary data.

Student

Report name	Purpose
VET Enrolment Live Data Report	This report shows a summary of student numbers and information. The report can be drilled into to show further details.
VET Student Equivalent Full-Time Student Load (EFTSL) Live Data Report	This report shows the EFTSL data and changes between years in percentages.
VET Student Loans Live Data Report	This report shows a summary of loan information.

Live Unit Records

The following reports display student data at a unit records level.

Report name	Purpose
VET Unit of Study Unit Records	This report displays all units of study by selected reporting year.
VET Student Enrolment Records	This report displays all enrolment records by selected reporting year.
VET Course Unit Records	This displays all course details by selected reporting year.

PIR reports

Live Summary Data

The following reports display aggregated and summary data.

Student

Report name	Purpose
PIR Enrolment Live Data Report	This report provides the summary and comparisons for student enrolments for both commencing and all students.
PIR EFTSL Live Data Report	This report provides a summary and comparisons of Equivalent Full-Time Student Load (EFTSL).

Completions

Course completions

Report name	Purpose
PIR Course Completions (All Students) Live Data Report	This report provides a summary and comparisons of student course completions (outcomes) for the completion year

Unit of Study completions

Report name	Purpose
PIR Unit of Study Completions Live Data Report	This report provides a summary and comparisons of the completion status for units of study that have been completed in the selected reporting year.

Live Unit Records

The following reports display student data at a unit records level.

Student and Completions

Report name	Purpose
PIR Student Enrolment Unit Records	This report displays all student enrolment unit records by selected reporting year.
PIR Unit of Study Unit Records	This report displays all units of study by selected reporting year.
PIR - Course of Study Unit Records	This report displays all course of study unit records reported in the Course packet, the Course fields of education packet and the Special interest course packet.
PIR Campus Unit Records	This report displays all campus unit records reported in the Campus packet (PIR).
PIR Award Course Completion Unit Records	This report displays all student completions (course outcomes) unit records for the completion year

Staff reports

Report	Purpose
Staff Full-time Equivalent Live Data Report	This report provides a summary of full-time staff demographics and classifications for HEP and PIR Providers.
Staff Numbers Live Data Report	This report provides staff counts for the current year and the previous year for HEP and PIR Providers.
Actual Casual Staff Live Data Report	This report provides a summary of casual staff demographics and classifications for HEP and PIR Providers.

Higher Education Data Verification

This section provides details on higher education data verification and lists the verification reports and coding notes.

HEP staff data verification reports 2022

Verification is due by 16 December 2022 for the higher education staff data. Verification of staff data applies to both HESA and TEQSA PIR Staff Collections.

The Higher Education staff data verification reports for 2022, and their equivalent live data reports and coding notes, are listed below.

Note that the verification report will be restricted to data in the year being verified. Further notes are included where there is a difference between the live and the verification reports (marked with an asterisk '*' below).

Verification Reports	Live Reports and coding notes	Notes last updated
2022 - Staff Full-time Equivalent Verification Report	Staff Full-time Equivalent Live Data Report	15 November 2022
2022 - Staff Numbers Verification Report	Staff Numbers Live Data Report	15 November 2022
2021 - Actual Casual Staff Verification Report	Actual Casual Staff Live Data Report	15 November 2022

HEP student data verification reports 2022

Note that the verification report will be restricted to data in the year being verified. Further notes are included where there is a difference between the live and the verification reports (marked with an asterisk '*' below).

Student

Verification Reports	Live Reports and coding notes
Enrolment Verification Report	Enrolment Live data report
EFTSL Verification Report	EFTSL Live data report
HDR EFTSL Verification Report	HDR EFTSL Live data Report
Commonwealth Scholarships Verification Report	Commonwealth Scholarships Live data Report

HELP Loans

Verification Reports	Live Reports and coding notes
CGS Clusters by Course Level Verification Report	CGS Clusters by Course Level Live data Report
HECS-HELP Verification Report	HECS-HELP Live data Report
FEE-HELP Verification Report	FEE-HELP Live data Report
SA-HELP Verification Report*	SA-HELP Live data Report*
OS-HELP Verification Report*	OS-HELP Details Live data Report*

Completions

Verification Reports	Live Reports and coding notes
Course Completions (All Students) Verification Report	Course Completions (All Students) Live data Report
Course Completions (HDR Students) Verification Report	Course Completions (HDR Students) Live data Report
Course Completions (Indigenous Students) Verification Report	Course Completions (Indigenous Students) Live data Report
Course Completions (Special Course) Verification Report	Course Completions (Special Course) Live data Report
Unit of Study Completions Verification Report	Unit of Study Completions Live data Report

Outstanding scheduled validations will not prevent verification of 2021 data. Gaps in data may result in elements displaying in a report as ‘Not provided’ and in some cases may cause a record to be excluded from a report. For example a missing Student Status Code (E490) may exclude a FEE-HELP unit from the FEE-HELP Verification Report.

Higher Education Provider Data Verification User Guide

The links in this table will download the attachment
Attachment	Size
Provider Guide - Verification 2022 (24 May 2023).docx (4.56 MB)	4.56 MB
Provider Guide - Verification 2022 (24 May 2023).pdf (2.96 MB)	2.96 MB

The TEQSA Higher Education 2022 (PIR) Data Verification

This section provides details on PIR data verification and lists the verification reports and coding notes.

PIR staff data verification 2022

Verification is due by 16 December 2022 for the higher education staff data. Verification of staff data applies to both HESA and TEQSA PIR Staff Collections.

PIR providers will verify their 2022 staff data reporting to TCSI by reviewing and signing off Verification Reports within TCSI Analytics. Please be aware that this process is different to the PIR Student verification process where providers reviewed the Live Reports in TCSI Analytics and confirmed the accuracy of this data through a Qualtrics verification form sent to the CEO of the organisation.

We recommend you review the Higher Education Provider Data Verification User Guide for more information about understanding the process of verifying your data in TCSI Analytics.

The PIR staff live data reports coding notes are listed below. Please be aware that these coding notes are also shared with HESA HEP providers.

Verification Reports	Live Reports and coding notes	Notes last updated
2022 - Staff Full-time Equivalent Verification Report	Staff Full-time Equivalent Live Data Report	15 November 2022
2022 - Staff Numbers Verification Report	Staff Numbers Live Data Report	15 November 2022
2021 - Actual Casual Staff Verification Report	Actual Casual Staff Live Data Report	15 November 2022

Tips for PIR Verification

Accessing the reports in TCSI Analytics

Providers will need to select the START VERIFICATION button where a snapshot will be taken of the Live Summary Data Reports to become the Verification reports. Providers will need to VERIFY each of the following reports in TCSI Analytics are true and correct:

Staff Full-time Equivalent Verification Report
Staff Numbers Verification Report
Actual Casual Staff Verification Report

To access these reports, login to TCSI Analytics via TCSI Access, and locate these three Verification Reports as per the screenshot below.

Please be aware that the ‘Verification Report’ Report type is now available for staff reports for PIR providers. However, to view this report type, you will need to leave the Data type blank. Also the Verification tab should now be available for PIR providers to verify and sign off staff data.

Correcting staff data in TCSI Data Entry

If staff data in these reports needs to be corrected, you can update the record. However, if you need to delete staff data, please contact TCSIsupport@education.gov.au to arrange deletion.

Signing off your verification reports

After VERIFYING each of the Verification reports in TCSI Analytics, the CEO of your organisation or delegate must select the SIGN OFF button to finalise verification.

Further support

If you have any questions relating verification, please email us at TCSIsupport@education.gov.au.

PIR student data verification 2021

Verification is due by 30 September 2022 for the TESQA 2021 Higher Education Student (PIR) Collections.

PIR providers will verify their 2021 student data reported to TCSI by reviewing the Live Reports in TCSI Analytics, and confirming the accuracy of this data through a Qualtrics verification form sent to the CEO of the organisation.

Please contact TCSI Support if the CEO of your organisation did not receive or is not able to access the 2021 PIR student verification form (sent from noreply@qemailserver.com).

The PIR student live data reports coding notes are listed below.

Live Reports and coding notes
PIR Course Completions (All Students) Live data Report
PIR EFTSL Live data report
PIR Enrolment Live data report
PIR Unit of Study Completions Live data Report

Tips for PIR Verification

Accessing the reports in TCSI Analytics

Providers will need to ensure the data within the following live reports in TCSI Analytics are true and correct:

To access these reports, login to TCSI Analytics via TCSI Access, and locate these four Live Data Reports as per the screenshot below.

Please be aware that the reports ‘Verification’ tab is unavailable for PIR providers. The live reports you will need to review as part of the PIR verification process are in the ‘Reports’ tab.

Correcting data in TCSI Data Entry

If student data in these reports needs to be corrected, you will need to delete the record and re-report. Please be aware that data packets in TCSI have dependencies, so if you need to re-report a course admission, you must delete the linked unit enrolment files within the course admission, before you will be able to delete the course admission.

Signing off your verification reports

After confirming the accuracy of your data in the reports in TCSI Analytics, the CEO of your organisation or delegate must complete the 2021 PIR student verification form via email. If your CEO has not received an email with the form, please contact TCSIsupport@dese.gov.au and we can send you a new link via Qualtrics.

Further support

You can also view a recording of the recent PIR Provider 2021 Student Verification webinar.

If you have any questions relating verification, please email us at TCSIsupport@dese.gov.au.

Report data

TCSI Analytics user guide

Accessing TCSI Analytics

How often are TCSI Analytics reports refreshed?

Reports currently available in TCSI Analytics

Higher Education Data Verification

Higher Education Provider Data Verification User Guide

The TEQSA Higher Education 2022 (PIR) Data Verification