TCSI Releases Archive
2022 Release Notes
16 December 2022 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10852 | Fatal | Unit Enrolment | Yes | No | The Student Status Code (E490) is not a valid code. | If the Student Status Code (E490) is not blank (null) and the Unit of Study Census Date (E489) is on or after 1 January 2017 and before 1 January 2021, or on or after 1 January 2023, then the Student Status Code (E490) must not be ‘202’ or ‘203’. |
| RTV10481 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Unit of Study Census Date (E489)/ Student (UID8). | If a Student Status Code (E490) is '201' for a Student (UID8) with more than one Unit Enrolment record (UID16) with the same Unit of Study Census Date (E489), then for all Unit Enrolment records (UID16) that the Student (UID8) has with the same Unit of Study Census Date (E489) and the Unit of Study Outcome Date (E601) is after the Unit of Study Census Date (E489), the Student Status Code (E490) must not be '111', '112', '202', '203' OR '204'. |
| RTV10853 | Fatal |
Unit Enrolment AOU Extension |
Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | If the Unit of Study Census Date (E489) is on or after 1 January 2017 and before 1 January 2021, or on or after 1 January 2023, and Student Status Code (E490) is ‘201’, and HELP Loan Amount (E558) and Amount Charged (E384) and Amount Paid Upfront (E381) are not blank (null), then Amount Charged (E384) minus Amount Paid Upfront (E381) must equal HELP Loan Amount (E558). |
Validation Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV11040 | Fatal | Unit Enrolment | Yes | No | Invalid code value in Student Status Code (E490). | If the Student Status Code (E490) is not blank (null) and the Unit of Study Census Date (E489) is on or after 1 January 2021 and before 1 January 2023, then the Student Status Code (E490) must not be ‘204'. |
Bug fixes
- TCSI Identified Issue 328946 has been resolved. TCSI Reference tables triggering RTV 10444 triggering for 2023 census dates have been updated.
25 November 2022 - Production Release Notes
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10802 | Fatal | Casual Staff Actuals | Yes | No | The Actual Full-time Equivalence Prior Year (E514) is either too long or has too many decimal places. | Actual Full-time Equivalence Prior Year (E514) must be a decimal 4 |
14 October 2022 - Production Release Notes
TFN Verification
Following consultation with ATO, change implemented in TCSI to not include Student Given Name First (E403) = “9999” value as part of TFN Verification process. This is likely to reduce the TFN verification error occurrence in situations where student data in TCSI and ATO are the same.
USI Graduation
Validations are added/amended to ensure that a student has a verified USI before the time of their graduation. The following validations were added/amended:
- RTV10691 added to advise provider that a verified USI will need to be reported before graduation
- SV00119 amended to notify providers that USI is not verified on reporting of Course Outcome Date (E592)
Validation Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10691 | Warning | Course Admission | Yes | Yes | The student’s Unique Student Identifier (E584) is not verified for a student with a Course Outcome Date (E592). | If a student at a provider (UID8) is reported with a Course Outcome Date (E592) on or after 1 January 2023 and has an active Citizen Resident Code (E358) of ‘1’, ‘2’, ‘3’, ‘4’ or ‘8’ (Domestic and international onshore students) then the student’s Unique Student Identifier (E584) should have a status of ‘verified’. |
Validation Amended
| Validation Error Code | Error Name | Error Logic | Notification Message |
|---|---|---|---|
| SV00119 | The student’s Unique Student Identifier (E584) is not verified for a student with a Course Outcome Date (E592). | FOR a student who has an active Citizen Resident Code (E358) of ‘1’, ‘2’, ‘3’, ‘4’ or ‘8’ (Domestic and international onshore students) on the Course Outcome Date (E592), where the Course Outcome Date (E592) reported that is on or after 1 January 2023, then the Unique Student Identifier (E584) must not be blank (null) and must be verified. | Unique Student Identifier (E584) must be verified for domestic or international onshore student with a Course Outcome Date (E592) on or after 1 January 2023 |
30 September 2022 - Production Release Notes
VET Student Loans
VET loans are paused from being sent to the ATO while an issue regarding loans with an Loan Status (A130) of ‘ACCEPTED’ and ‘ADJUSTED’ is resolved.
22 July 2022 - Production Release Notes
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10430 | Unit Enrolment RTP Scholarships |
Yes | No | Inconsistent combination - Student Status Code (E490)/ Scholarship Type (E487) | If the Student Status Code (E490) is '331' for a Unit Enrolment record, then the linked Course Admission record (UID15) must have a Scholarship record (UID35) with a Scholarship Type (E487) of '08' or '09' and Scholarship Effective From Date (E609) that is on or before the Unit of Study Census Date (E489) and a Scholarship Effective To Date (E610) that is on or after the Unit of Study Census Date (E489) or is blank (null). |
RTV 10430 has been temporarily amended to a warning validation. Consultation on HDR scholarship reporting will resume after 2021 Provider Data Verification is complete. This will to allow providers to report Unit Enrolments according to their current systems.
For more on how the data will be represented in verification reports see the recording of the July 2022 webinar.
8 July 2022 - Production Release Notes
Applications and Offers
- Applications and Offers APIs have been enabled in Production
- Applications and Offers RTVs have been enabled
Validation Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10050 |
Course Course Fields of Education |
Yes | No | Inconsistent Field of Education Supplementary Code (E462)/Combined Course of Study Indicator (E455) combination. | If the Combined Course of Study Indicator (E455) is 'FALSE', then all associated Field of Education Supplementary Codes (E462) must be '000000'. |
EFTSL Pass Rate
- The following RTVs have been switched on in Production relating to EFTSL Pass Rate: 10490, 10491, 10492, 10620 and 10642.
1 July 2022 - Production Release Notes
Bug Fix
- Identified issue 161749 has been resolved. Loans for students reported with an overseas country as their E658: Residential Address Country Code are now being transmitted.
17 June 2022 - Production Release Notes
HDR
- Addition of new mandatory reporting element E798 (HDR Days of Engagement) to the HDR packet for HEP providers
- Updated endpoint available on Monday 20 June following a Services Australia release over the weekend.
- The allowable values for E593 (Higher degree by research end-user engagement code) have been updated as per the element specifications.
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10750 | Fatal | Full-Time Staff | Yes | No | Attempt to concurrently create more than one Work Classification record. | If a Full-Time Staff record (UID26) is being created, then it must not have more than one linked Work Classification record (UID27). |
| RTV10648 | Fatal | HDR End-user Engagement | Yes | No | Days of engagement (E798) value required. | For a HDR End-User Engagement record where the HDR End-User Engagement Type (E593) is '07' or '08',HDR Days of Engagement (E798) must not be blank (null) in the HDR end-user engagement packet. |
| RTV10652 | Fatal | HDR End-user Engagement | Yes | No | Invalid code value for HDR Days of engagement (E798). | If HDR Days of Engagement (E798) is not blank, then the HDR Days of Engagement (E798) value must be between '1' and '3000' inclusive, or '9999' if value is unknown. |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| SV00116 | Scheduled Validation | Full-Time Staff | Yes | No | A loan amount (E558) has been reported for a unit enrolment where the student has been reported as a full up-front payer (E490=’202’ or ‘111’) or fully paid with discount (E490='201' or '110'). | If any of the HELP Loan Amounts (E558) for any of the AOUs linked to the UE does not equal 0.00, then send a provider notification to the provider. |
| RTV10286 | Fatal | HDR End-user Engagement | Yes | No | The Higher Degree by Research End-User Engagement Code (E593) is not a valid code. | If the Higher Degree by Research End-User Engagement Code (E593) is not blank (null), then the Higher Degree by Research End-User Engagement Code (E593) must match to a to a current value in the RefHDREndUserEngagementType table on the HDR End User Engagement Effective From Date (E609) |
Note: Text in bold indicates amendments to validations.
The following Staff Real Time Validations have been updated to include PIR providers:
10204, 10205, 10206, 10268, 10363, 10501, 10505, 10506, 10521, 10522, 10718, 10722, 10746, 10747, 10749, 10750, 10753, 10754, 10755, 10756, 10757, 10758, 10759, 10760, 10761, 10762, 10763, 10765, 10766, 10767, 10769, 10770, 10772, 10774, 10775, 10776, 10777, 10779, 10780, 10782, 10783, 10785, 10786, 10788, 10789, 10791, 10792, 10793, 10794, 10795, 10796, 10797, 10798, 10799, 10800, 10801, 10802, 10803, 10804, 10805, 10806, 10807, 10808, 10809, 10810, 10811, 10812, 10813, 10814, 10815, 10818, 10819, 10828
Validations Deleted
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10816 | Fatal | Casual Staff Actuals | Yes | No | Invalid Provider Code (E306) | The Provider Code (E306) must be '2252' or a "Table A" or "Table B" on the RefHepType table for a Casual Staff Actuals record to be created. |
| RTV10817 | Fatal | Casual Staff Estimates | Yes | No | Invalid Provider Code (E306) | The Provider Code (E306) must be '2252' or a "Table A" or "Table B" on the RefHepType table for a Casual Staff Estimates record to be created. |
3 June 2022 - Production Release Notes
StEME
TCSI has been updated to allow VET Student Loans to be raised at the ATO where a unit is completed, failed or assessed for recognised prior learning before the census date (i.e. Unit of Study Status Code (E355) = ‘2’, ‘3’, or ‘5’). VET units that are withdrawn on or before the census date will not attract a loan (i.e. E355 = ‘1’ or ‘6’ and E601 <= E489).
Work is continuing on the backlog of units of study in TCSI that should have loans attached. A new issue (274104) has been raised to address the backlog of units.
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10880 | Warning | Unit Enrolment | Yes | Yes | Unique Student Identifier (E584) should be verified. | If a Unit Enrolment (UID16) record is being created or updated with a linked Course Admission that has a Course of Study Commencement date (E534) of on or after 1 January 2021 and the Unique Student Identifier (E584) is not blank (NULL) and the Student Status Code (E490) is '201', '202', '203', '230', '231', '232', '233', '240', '241', '242', '260', '261', '262', '401 - 410' or '501 - 510', then the USI Verification Status (A170) for the student should be verified. |
| RTV10881 | Warning | Unit Enrolment | Yes | Yes |
Unique Student Identifier (E584) should be populated.
|
If a Unit Enrolment (UID16) record is being created or updated with a linked Course Admission that has a Course of Study Commencement date (E534) of on or after 1 January 2021 and the Student Status Code (E490) is '201', '202', '203', '230', '231', '232', '233', '240', '241', '242', '260', '261', '262', '401 - 410' or '501 - 510', then the Unique Student Identifier (E584) should not be blank/null. |
Note: Text in bold indicates amendments to validations.
6 May 2022 – Production Release Notes
Bug fixes
- This week’s Production release focused on backend system enhancements and resolving individual provider issues.
Student Learning Entitlement
- Preparation work for Student Learning Entitlement calculations
22 April 2022 - Production Release Notes
Bug fixes
- TCSI Reference tables triggering Validation 10445 have been updated.
OS-HELP
- OS-HELP loan caps for 2022 have been introduced for approved providers.
8 April 2022 - Production Release Notes
Reassessment of Upfront discount checks
Scheduled Validations SVV00096, SV00097, SV00098, SV00115 and SV00116 have been re-deployed and will become available on the Providers Notification Report when the TCSI Analytics outage is resolved. Providers able to retrieve notifications with APIs can view the latest notifications from 8 April 2022. Providers can access the updated fact sheet on the Notifications page under the Scheduled validations heading.
Third tranche of scheduled validations
The third tranche of scheduled validations was released this week including:
- Course Completion: SV00081-SV00086
- Course Completion-HDR End User Engagement: SV00087
- Course on Campus Effective from date: SV00088-SV00091
- End of reporting period: SV00092
- Scholarship: SV00093
- Unit of study commencement date: SV00094
Validations Added
Providers can access the updated fact sheet on the Notifications page under the Scheduled validations heading.
| Validation Error Code | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
|
10645
|
Warning |
Unit Enrolment AOU Extension
|
Yes | No | No |
2 EFTSL (E339) study load exceeded
|
The Student (UID8) is undertaking more than 2 EFTSL in a 12-month period.
|
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| RTV10364 |
Warning |
Unit Enrolment | Yes | Yes | Unit of Study Commencement Date (E600) - concurrent enrolment | Attempt to report a Unit of Study Commencement Date (E600) for a Unit of Study Code (E354) in which the Student (UID8) already has a concurrent unit enrolment record. |
| RTV10367 |
Warning |
Unit Enrolment | Yes | Yes |
Invalid Unit of Study Outcome Date (E601) - concurrent enrolment
|
Attempt to report a Unit of Study Outcome Date (E601) for a Unit of Study Code (E354) in which the Student (UID8) already has a concurrent unit enrolment record. |
| SV00035 | Fatal | Student | Yes |
No |
Year arrived in Australia (E347) must be populated for students residing in Australia but born overseas | If E346 is not '1101', '1102' or '1199' and E661 is '1101', '1102' or '1199', then E347 must not be blank (null) |
- Validations 10364 and 10367 have been amended from fatal to warning validations to enable providers to report students in concurrent unit enrolments.
Note: Text in bold indicates amendments to validations.
March 2022 - Production Release Notes
The following enhancements were delivered in this week's release:
- Scheduling TCSI Analytics to refresh after scheduled validations have processed
This will ensure messages are updated and returned in TCSI Analytics overnight (rather than taking up to two nights)
- Updating clearing rules to ensure messages are removed when resolved
Currently impacting rule numbers: 49, 82, 83, 85, 95, 99, 100, 102.
- On Friday 25 March , all current scheduled validations were removed and began to regenerate on the provider notifications table. Scheduled validations may not re-appear immediately as earlier trigger dates regenerate first. Scheduled validations with a trigger date up to Tuesday 29 March should be visible by Wednesday 30 March 2022.
- DESE IT are still working on a fix for Reassessment of Upfront discount checks. These validations will not be regenerated and will be addressed in a future release. Impacting rule numbers: 96, 97, 98, 115, 116.
- Providers can access the updated fact sheet on the Notifications page under the Scheduled validations heading.
Validations Removed
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10400
|
Fatal | RTP Scholarships Course Admission |
No | Yes | Scholarship Effective To Date (E610) after Course Outcome Date (E592) | The Scholarship Effective To Date (E610) is after the Course Outcome Date (E592). |
February 2022 - Production Release Notes
The following scheduled validations were released into Production:
-
- Unique Student Identifier: SV00106-SV00107, SV00109-SV00114
- UE Census Date for upfront discounts: SV00096-SV00098, SV00115-SV00116
- Unit Enrolment Census Date: SV0001 – SV00040, SV00044, SV00046, SV00099 – SV00100, SV00102-SV00105, SV00108
- OS-HELP Debt Incurral Date: SV00047 – SV00063, SV00095
- SA-HELP Debt Incurral Date: SV00069 – SV00078
Providers can access the updated fact sheet on the Notifications page under the Scheduled validations heading.
January 2022 - Production Release Notes
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10868 | Fatal | Unit Enrolment | Yes | Yes | Citizen Resident Code (E358) required | Citizen Resident Code (E358) is null on the Unit of Study Census Date (E489). |
- Production releases in January focused on backend system enhancements and resolving individual provider issues.
2021 Release Notes
December 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | PIR | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|---|
| 10605 | Fatal | Unit Enrolment | Yes | No | Yes | Duplicate loan from a deleted unit enrolment record | Attempt to report a duplicate unit enrolment. |
- Production releases in December focused on backend system enhancements and resolving individual provider issues.
5, 12, 19 & 26 November 2021 - Production Release Notes
Recent and upcoming Production releases are providing backend system enhancements and resolving individual provider issues.
29 October 2021 - Production Release Notes
Bug fixes
- USI verification notifications will be removed for student records that have been deleted
22 October 2021 - Production Release Notes
Course Application, Offers & Preferences
API’s for course applications, offers and preferences are now available for testing in the test environment. Further communication will be provided when they are released to Production.
Please note, the file uploads for course applications, offers and preferences are not yet available for TCSI Data Entry. Further communication will be provided when these are available for use.
The following validations were released or modified:
10017, 10039, 10100, 10103, 10133, 10204, 10205, 10206, 10208, 10211, 10213, 10216, 10219, 10221, 10223, 10226, 10228, 10231, 10049, 10553, 10549, 10601, 10602, 10603, 10604, 10613, 10614, 10615, 10616, 10619, 10621, 10622, 10624, 10627, 10628, 10629, 10630, 10031, 10633, 10635, 10636, 10649, 10655, 10656, 10671, 10672, 10695, 10698, 10699, 10700, 10701, 10703, 10704, 10706, 10707, 10708, 10709, 10710, 10712, 10713, 10714, 10717, 10724 10727, 10728, 10721, 10729, 10730, 10732, 10733, 10734, 10733, 10734, 10735, 10738, 10739, 10740, 10741, 10742, 10743, 10744.
For further information, please refer to the Validations Spreadsheet.
15 October 2021 - Production Release Notes
Bug Fixes
- VET and Dual Providers will be able to access VET reports via TCSI Analytics
8 October 2021 - Production Release Notes
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10188
|
Fatal | Delivery location | No | Yes | Delivery location does not pass address validation | The delivery location data does not form a valid address in Australia. |
|
10250
|
Warning | Student | Yes | Yes | Address does not pass address validation | The residential address data does not form a valid address in Australia. |
|
10251
|
Warning | First Reported Address | Yes | Yes | Address does not pass address validation | The first residential address data does not form a valid address in Australia. |
1 October 2021 - Production Release Notes
This week's Production release will focus entirely on backend performance enhancements. There are no planned changes to validations or front end systems.
24 September 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10063 | Fatal | Course Admission Student |
Yes | Yes | Residential Address Postcode (E320) required | Residential Address Postcode (E320) is null. |
| 10143 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10145 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10147 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10152 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10158 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
| 10160 | Fatal | Course Admission Aggregate Award Exit Award Course Course of Study |
Yes | No | Inconsistent Highest Attainment Code (E620)/Course Outcome Date (E592)/Course of Study Type (E310) | The Highest Attainment Code (E620) for the course admission is inconsistent with a course completion record previously reported for the student at the provider. |
Note: Text in bold indicates amendments to validations.
15 September 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10054 | Fatal | Course Admission Aggregate Award SA-HELP |
Yes | Yes | Student Resource Key (UID8) not found | The unique identifier for the Student Resource Key (UID8) does not match any stored resource keys. |
| 10062 | Warning | Course Admission Aggregate Award Student |
Yes | Yes | Unusual Course of Study Commencement Date (E534)/Date of Birth (E314) combination | The Course of Study Commencement Date (E534) is less than 14 years after student's Date of Birth (E314). |
| 10249 | Fatal | Aggregate Award Student / Citizen |
Yes | No | Incomplete student data | Attempt to submit an aggregate award without the prerequisite student data. |
| 10288 | Warning | Unit Enrolment Course Admission Course Course Prior Credit |
No | Yes | Unusual EFTSL (E339)/ Course of Study Load (E350) / Course Outcome Date (E592) | A Course Outcome Date (E592) has been reported for a Course Admission where the total EFTSL (E339) completed is less than 75 per cent of the Course of Study Load (E350). |
| 10305 | Fatal | Unit Enrolment Student |
Yes | Yes | Residential Address Suburb (E469) required | Residential Address Suburb (E469) is null. |
| 11027 | Fatal | SA-HELP | Yes | No | HELP Loan Amount (E558) is invalid | HELP Loan Amount (E558) must be greater than |
Note: Text in bold indicates amendments to validations.
8 September 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10174
|
Fatal |
Aggregate Award Course Admission Course |
Yes | No |
Specialisation Code (E463) not required
|
The Specialisation Code (E463) is inconsistent with the Course of Study Type (E310). |
|
10304
|
Fatal | Unit Enrolment Student |
Yes | Yes | Residential Address Street (E410) required |
Residential Address Street (E410) is null.
|
| 10339 | Fatal | Delivery location |
No | Yes | Delivery Location Postcode (E477) not required | The Delivery Location Postcode (E477) has been reported for an offshore location. |
| 10397 | Fatal | Unit Enrolment | Yes | No | Delivery Location Postcode (E477) not required | Please check the |
Note: Text in bold indicates amendments to validations.
- Validation 10338 has been amended so delivery location postcode (E477) is required for all Australian delivery location country codes (E660) including ‘1102’ and ‘1199’.
- Error resolution text or error descriptions have been amended to provide greater clarity on the following validations: 10285, 10382, 10597, 10500, 10991, 10969
Validations Removed
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10106 | Warning | Commonwealth Scholarships | Yes | No | No CHESSN (E488) for Commonwealth Scholarship Status Code (E526) offer | CHESSN (E488) is missing for a student offered a Commonwealth scholarship. |
| 10838 | Warning | HELP Balances | Yes | Yes | HELP balance not available for a Unique Student Identifier (E584) request | Return of HELP Balances in response to a USI request is subject to further development |
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10869 | Warning | HELP Balances | Yes | Yes | Invalid Unique Student Identifier (E584) for the Provider (E306) | The Unique Student Identifier (E584) supplied in the request is for a student who does not have a Student record (UID8) at your provider. |
| 10870 | Fatal | HELP Balances | Yes | Yes | HELP balance not available for a Unique Student Identifier (E584) request unless USI is verified. | The Unique Student Identifier (E584) is not a verified USI. |
| 10871 | Fatal | HELP Balances | Yes | Yes | Invalid Unique Student Identifier (E584) | Unique Student Identifier (E584) not found |
| 10881 | Warning | Unit Enrolments | Yes | Yes | Unique Student Identifier (E584) not reported | Unique Student Identifier (E584) should be populated. |
| 10882 | Warning | OS-HELP | Yes | No | Unique Student Identifier (E584) not reported | Unique Student Identifier (E584) should be populated. |
| 10883 | Warning | OS-HELP | Yes | No | Unique Student Identifier (E584) not verified | Unique Student Identifier (E584) should be verified. |
| 10884 | Warning | SA-HELP | Yes | No | Unique Student Identifier (E584) not reported | Unique Student Identifier (E584) should be populated. |
| 10885 | Warning | SA-HELP | Yes | No | Unique Student Identifier (E584) not verified | Unique Student Identifier (E584) should be verified. |
| 10886 | Fatal | Student | Yes | Yes | Delete a verified Unique Student Identifier (E584) | Attempt to delete a verified USI (E584). |
| 10887 | Fatal | HELP Balances | N/A | N/A | HELP balance not available for a Unique Student Identifier (E584) request associated with more than one student | USI (E584) matched to multiple student records. |
| 10888 | Fatal | HELP Balances | No | No | Invalid Date of Birth (E314) for the eCAF request | Invalid Date of Birth (E314) for the eCAF request. |
New Scheduled Validations
| Validation Error Code | Packet | Element | Message | Message Description |
|---|---|---|---|---|
| SV00109 | Student | Unique Student Identifier | Unique Student Identifier (E584) must be verified for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021. | If the Student Status Code (E490) is '201', '202', '203', '204', '230' or '231' and the Course of Study Commencement Date (E534) is on or after 1 January 2021,then the Unique Student Identifier (E584) must not be blank (null) and must be verified. |
|
SV00111
|
Provider | Unique Student Identifier | Unique Student Identifier (E584) must be verified for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021. | If the Student Status Code (E490) is '401', '402', '403', '404', '405', '406', '407', '408', '409' or '410' and the Course of Study Commencement Date (E534) is on or after 1 January 2021, then the Unique Student Identifier (E584) must not be blank (null) and must be verified. |
|
SV00112
|
Student | Unique Student Identifier | Unique Student Identifier (E584) verification is now overdue for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021. | If the Student Status Code (E490) is '201', '202', '203', '204', '230' or '231' and the Course of Study Commencement Date (E534) is on or after 1 January 2021, then the Unique Student Identifier (E584) must not be null and be verified. |
|
SV00114
|
Provider | Unique Student Identifier | Unique Student Identifier (E584) is now overdue for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021 |
If the Student Status Code (E490) is '401', '402', '403', '404', '405', '406', '407', '408', '409' or '410' and the Course of Study Commencement Date (E534) is on or after 1 January 2021,then the Unique Student Identifier (E584) must not be blank (null) and must be verified. |
1 September 2021 - Production Release Notes
Staff Collection
Staff collection API’s are now available for testing in the test environment. Further communication will be provided when they are released to Production.
Please note, the staff collection file uploads are not yet available for TCSI Data Entry. Further communication will be provided when these are available for use.
The following staff validations were released or modified:
10809, 10762, 10749, 10753, 10718, 10722, 10746, 10747, 10748, 10752, 10754, 10755, 10756, 10757, 10818, 10758, 10759, 10760, 10761, 10763, 10765, 10766, 10767, 10769, 10770, 10814, 10815, 10772, 10798, 10785, 10786, 10810, 10799, 10800, 10812, 10103, 10792, 10793, 10794, 10795, 10797, 10804, 10805, 10806, 10807, 10780, 10774, 10775, 10776, 10777, 10779, 10781, 10808, 10782, 10783, 10819, 10788, 10789, , 10363, 10791, 10801, 10802, 10813, 10814, 10815, 10796, 10803, 10811, 10816, 10817, 10204, 10205, 10206, 10268, 10501, 10505, 10506, 10522, 10828, 10521.
For further information, please refer to the Validations Spreadsheet.
25 August 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10383 | Fatal | OS-HELP SA-HELP Student |
Yes | No | Residential Address Street (E410) required | Residential Address Street (E410) is null. |
| 10388 | Fatal | OS-HELP SA-HELP Student |
Yes | No | Residential Address State (E470) required | Residential Address State (E470) is null. |
| 10467 | Warning | Unit Enrolment Course Admission Course |
Yes | No | Inconsistent Student Status Codes (E490) - exemption scholarships | Student Status Codes (E490) is inconsistent for a Student (UID8) in a Course of Study (UID3) that is covered by an exemption scholarship. |
Note: Text in bold indicates amendments to validations.
18 August 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10032
|
Fatal | Course / Special Interest Course/ Course Fields of Education |
Yes | No |
Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination
|
The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462).
|
|
10266
|
Fatal |
Course Admission /
|
Yes | No |
Maximum number of Specialisation Code (E463) reached
|
Please check the Specialisation Codes (E463) reported for the course admission. A maximum of four codes can be reported for each course admission. |
|
10387
|
Fatal |
Unit Enrolment
|
Yes | No |
Inconsistent EFTSL (E339) for same unit of study
|
Attempt to report an inconsistent EFTSL (E339) for the same unit of study in the same Course of Study (UID3).
|
|
10432
|
Fatal |
Aggregate Award /
|
Yes | No |
Invalid Course Resource Key (UID5)
|
Attempt to report an enabling, cross-institutional or non-award course in an aggregate award or exit award record.
|
|
10038
|
Fatal | Course / Course Fields of Education / Course of Study |
Yes | No |
Inconsistent Field of Education Code (E461)/Course of Study Type (E310) combination
|
The Field of Education Code (E461) is inconsistent with Course of Study Type (E310).
|
|
10039
|
Fatal | Course / Course Fields of Education / Course of Study |
Yes | No |
Inconsistent Field of Education Code (E461)/Course of Study Type (E310) combination
|
The Field of Education Code (E461) is inconsistent with Course of Study Type (E310). |
|
10050
|
Fatal | Course / Course Fields of Education / Course of Study |
Yes | No | Inconsistent Field of Education Supplementary Code (E462)/Combined Course of Study Indicator (E455) combination | The Field of Education Supplementary Code (E462) is inconsistent with the Combined Course of Study Indicator (E455). |
|
10051
|
Fatal | Course / Course Fields of Education / Course of Study |
Yes | No | Inconsistent Field of Education Supplementary Code (E462)/Combined Course of Study Indicator (E455) combination |
The Field of Education Supplementary Code (E462) is inconsistent with the Combined Course of Study Indicator (E455).
|
|
10129
|
Fatal |
Commonwealth Scholarships /
|
Yes | No |
Residential Address State (E470) required for Commonwealth Scholarship (E526) offer
|
Residential Address State (E470) is missing for a student offered or awarded a Commonwealth scholarship.
|
|
10175
|
Fatal | Course Admission / Basis For Admission / Course of Study |
Yes | No |
Inconsistent Basis for Admission Code (E327)/ Course of Study Type (E310) combination
|
The Basis for Admission Code (E327) for the course admission is inconsistent with the Course of Study Type (E310). |
|
10181
|
Fatal | Course Admission / Aggregate Award / Course of Study |
Yes | No | Inconsistent Higher Degree by Research Thesis Submission Date (E591/Course of Study Type (E310) | Attempt to report a Higher Degree by Research Thesis Submission Date (E591) for a course that is not a higher degree by research. |
|
10240
|
Fatal | Course Admission Specialisation |
Yes | No | Specialisation Code (E463) value already reported | The Specialisation Code (E463) already exists for the student in the course. |
|
10333
|
Fatal |
Campus /
|
Yes | No |
Campus Postcode (E559) required
|
The Campus Postcode (E559) has not been reported. |
|
10336
|
Fatal |
HDR End-user Engagement /
|
Yes | No |
HDR End-user Engagement Effective From Date (E609) after Course Outcome Date (E592)
|
HDR End-user Engagement Effective From Date (E609) is after the Course Outcome Date (E592).
|
Note: Text in bold indicates amendments to validations.
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10880
|
Warning | Unit Enrolment | Yes | Yes | Unique Student Identifier (E584) not verified. | If a Unit Enrolment (UID16) record is being created or updated with a linked Course Admission that has a Course of Study Commencement date (E534) of on or after 1 January 2021, then the USI Verification Status (A170) for the student should be verified. |
New Scheduled Validations
| Validation Error Code | Packet | Element | Message | Message Description |
|---|---|---|---|---|
| SV00108 | Student | Unique Student Identifier | Unique Student Identifier (E584) must be populated for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021. | If the Student Status Code (E490) is '401', '402', '403', '404', '405', '406','407','408','409' or '410' and the Course of Study Commencement Date (E534) is on or after 1 January 2021, then the Unique Student Identifier (E584) must not be blank (null). |
11 August 2021 - Production Release Notes
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10148 | Fatal | Unit Enrolment / Delivery Location |
No | Yes | Delivery Location Street Address (E627) required | If the Delivery Location Resource Key (UID2) is not blank (null), then for that Delivery Location Resource Key (UID2), the Delivery Location Street Address (E627) must not be blank (null). |
| 10149 | Fatal | Unit Enrolment / Delivery Location | No | Yes | Delivery Location Suburb (E678) required | Please check the Delivery Location Suburb (E678) on the Delivery Location record (UID2) that is linked to the Unit Enrolment record. The Delivery Location Suburb (E678) must be reported for the Delivery Location before it can be linked to a Unit Enrolment record. |
| 10048 | Fatal | Course / Course Fields of Education /Course of Study |
Yes | No | Inconsistent Field of Education Supplementary Code (E462)/Course of Study Type (E310) combination | Please check the Course of Study Type (E310) and the Field of Education Supplementary Codes (E462). E462 must always be all zeros for cross-institutional programs, non-award courses and Open University Australia studies (where E310 is '41', '42', '50', '60', or '61'). |
| 10082 | Fatal | Course on Campus / Course Admissions / Exit Awards / Aggregate Awards |
Yes | Yes | Course Resource Key (UID5) is concorded | Please check the Course Resource Key (UID5) for the course. It is not possible to link data to a course that has been concorded. |
| 10117 | Fatal | Commonwealth Scholarships / Student |
Yes | No | Residential Address Street (E410) required for Commonwealth Scholarship (E526) offer | Please check the Commonwealth Scholarship Status Code (E526) and the Residential Address Street (E410) for the student. A scholarship status cannot be reported for a student before the student's full name, date of birth and residential address has been reported. |
| 10119 | Fatal | Commonwealth Scholarships / Student |
Yes | No | Residential Address Suburb (E469) required for Commonwealth Scholarship (E526) offer | Please check the Commonwealth Scholarship Status Code (E526) and the Residential Address Suburb (E469) for the student. A scholarship status cannot be reported for a student before the student's full name, date of birth and residential address has been reported. |
| 10597 | Fatal | Course / Course of Study | Yes | No | Inconsistent Course of Study Type (E310)/Standard Course Duration (E596) combination | Please check the values for Standard Course Duration (E596) and Course of Study Type (E310). E596 must be '0' for higher doctorates, cross-institutional programs, non-award courses and Open University Australia studies (where E310 is '01', '41', '42', '50', '60', or '61'). |
| 10013 | Fatal |
Commonwealth Scholarships / Student |
Yes | No | Residential Address Country Code (E658) required for Commonwealth Scholarship (E526) offer | Residential Address Country Code (E658) is missing for a student offered or awarded a Commonwealth scholarship. |
| 10167 | Fatal |
Commonwealth Scholarships / Student |
Yes | No | Residential Address Postcode (E320) required for Commonwealth Scholarship (E526) offer | Residential Address Postcode (E320) is missing for a student offered or awarded a Commonwealth scholarship. |
| 10201 | Fatal | Exit Award / Course Admission |
Yes | No | Invalid Course Outcome Code (E599) | Attempt to report a course outcome code (E599) on an exit award record that is inconsistent with the course outcome code (E599) reported on the linked course admission record (UID15) |
| 10255 | Fatal | Aggregate Award / Course of Study |
Yes | No | Inconsistent Mode of Attendance Code (E329)/Course of Study Type (E310) | The Mode of Attendance Code (E329) is inconsistent with the Course of Study Type (E310). |
| 10257 | Fatal | Aggregate Award / Course of Study / Course |
Yes | No | Inconsistent Mode of Attendance Code (E329)/Course of Study Type (E310) | The Mode of Attendance Code (E329) is inconsistent with the Course of Study Type (E310). |
Note: Text in bold indicates amendments to validations.
New Scheduled Validations
| Validation Error Code | Packet | Element | Message | Message Description |
|---|---|---|---|---|
| SV00106 | Provider | Unique Student Identifier | Unique Student Identifier (E584) must be populated for OS-HELP debts with a HELP Debt Incurral Date (E489) on or after 1 January 2021. | If the Student Status Code (E490) is '240', '241' or '242' and the HELP Debt Incurral Date is on or after 1 January 2021, then the Unique Student Identifier (E584) must not be blank (null) |
| SV00107 | Provider | Unique Student Identifier | Unique Student Identifier (E584) must be populated for SA-HELP debts with a HELP Debt Incurral Date (E489) on or after 1 January 2023. | If the Student Status Code (E490) is '280' or '281' and the HELP Debt Incurral Date is on or after 1 January 2023, then the Unique Student Identifier (E584) must not be blank (null) |
4 August 2021 - Production Release Notes
Bug Fixes
- Validation 10345 has been fixed to enable providers to update unit outcomes, even when a course admission has been reported as completed.
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10064 | Fatal | Special Interest Course / Course | Yes | No | Special Interest Course Effective From Date (E609) after Course Effective To Date (E610). | The Special Interest Course Effective From Date (E609) is on or after the Course of Course Effective To Date (E610). |
| 10081 | Fatal | Course on Campus / Course Admissions / Exit Awards / Aggregate Awards |
Yes | Yes | Course Resource Key (UID5) not found | The unique identifier for the Course Resource Key (UID5) does not match any stored resource keys. |
| 10083 | Fatal | Course on Campus / Course Admissions / Exit Awards / Aggregate Awards |
Yes | Yes | Course Resource Key (UID5) is deleted | Attempted use of a Course Resource Key (UID5) that has been deleted. |
Note: Text in bold indicates amendments to validations.
New Scheduled Validations
| Validation Error Code | Packet | Element | Message | Message Description |
|---|---|---|---|---|
| SV00105 | Student | Unique Student Identifier | Unique Student Identifier (E584) must be populated for Commonwealth assisted students with a Unit of Study Census Date (E489) on or after 1 January 2023. | If the Student Status Code (E490) is '201', '202', '203', '204', '230', '231', '232' or '233' and the Unit of Study Census Date (E489) is on or after 1 January 2023, then the Unique Student Identifier (E584) must not be blank (null). |
28 July 2021 - Production Release Notes
Enhancements
- Updates to the notifications for Unique Student Identifier (USI) verification in TCSI
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10379
|
Fatal |
|
Yes | No | Scholarship Effective From Date (E609) after Course Outcome Date (E592) |
Scholarship Effective From Date (E609) is after the Course Outcome Date (E592).
|
|
10420
|
Fatal | RTP Stipend Amounts Course Admission |
Yes | No | Reporting Year (E415) after Course Outcome Date (E592) year | The Reporting Year (E415) is after the year of the Course Outcome Date (E592). |
New Scheduled Validations
The below scheduled validation currently only applies for CSP, HEC-HELP and FEE-HELP students.
| Validation Error Code | Packet | Element | Message | Message Description |
|---|---|---|---|---|
| SV00104 | Student | Unique Student Identifier |
Unique Student Identifier (E584) must be populated for Commonwealth assisted students with a Course of Study Commencement Date (E534) on or after 1 January 2021 and a Unit of Study Census Date (E489) after 1 January 2021.
|
If the Student Status Code (E490) is '201', '202', '203', '204', '230' or '231' and the Unit of Study Census Date (E489) is on or after 1 January 2021 and before 1 January 2023 and the Course of Study Commencement Date (E534) is on or after 1 January 2021, then the Unique Student Identifier (E584) must not be blank (null) |
21 July 2021 - Production Release Notes
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10836
|
Fatal
|
Course Admission
|
Yes | No |
Invalid code value in HDR Primary Field of Research Code (E594)
|
The HDR Primary Field of Research Code (E594) has been reported at the division (two-digit) level.
|
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
|
10194
|
Fatal
|
Course Admission | Yes | No |
Invalid Course Outcome Code (E599)
|
Attempt to report a course outcome code (E599) on an exit award record that is inconsistent with the course outcome code (E599) reported on the linked course admission record (UID15).
|
|
10246
|
Fatal
|
Course Admission | Yes | No |
Course Outcome Date (E592) before Course of Study Commencement Date (E534)
|
The Course Outcome Date (E592) is before linked Course of Study Commencement date (E534).
|
|
10201
|
Fatal | Exit Award / Course Admission | Yes | No | Invalid Course Outcome Code (E599) | Attempt to report a course outcome code (E599) on an exit award record that is inconsistent with the course outcome code (E599) reported on the linked course admission record (UID15). |
|
10246
|
Fatal | Exit Award / Course Admission | Yes | No | Course Outcome Date (E592) before Course of Study Commencement Date (E534) | The Course Outcome Date (E592) is before linked Course of Study Commencement date (E534). |
|
10419
|
Fatal | RTP Stipend Amounts / Course Admission | Yes | No | Reporting Year (E415) before Course of Study Commencement Date (E534) year |
The Reporting Year (E415) is before the year of the Course of Study Commencement Date (E534).
|
14 July 2021 - Production Release Notes
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10828 | Fatal | Student / Full-time Staff | Yes | Yes | Invalid code value in Country of Birth Code (E346) | The Country of Birth Code (E346) has been reported at the country group (two-digit) level. |
| 10832 | Fatal | First Reported Address | Yes | Yes | Invalid code value in First Residential Address Country Code (E659) | The First Residential Address Country Code (E659) has been reported at the country group (two-digit) level. |
| 10190 | Fatal | Unit Enrolment | No | Yes | Inconsistent Recognition of Prior Learning Code (E577)/ Unit of Study Status Code (E355) | Unit of Study Status Code (E355) is not valid for a Unit Enrolment record used to report an RPL assessment fee. |
| 10066 | Fatal | Unit Enrolment | No | Yes | Inconsistent Recognition of Prior Learning Code (E577)/ EFTSL (E339) | EFTSL (E339) is not valid for a Unit Enrolment record used to report an RPL assessment fee. |
| 10623 | Fatal | OS-HELP | Yes | No | Invalid code value in OS-HELP Primary Study Country Code (E553) | The OS-HELP Primary Study Country Code (E553) is not a valid code. |
| 10625 | Fatal | OS-HELP | Yes | No | Invalid code value in OS-HELP Secondary Study Country Code (E554) | The OS-HELP Secondary Study Country Code (E554) is not a valid code. |
| 10660 | Fatal | Course Fields of Education | Yes | No | Deletion of Course Fields of Education Resource Key (UID48) not permitted | Attempt to delete a Course Fields of Education record (UID48) that covers dates where there is a Special Course Type (E312). |
| 10876 | Fatal | Unit Enrolment | Yes | Yes | Remission Reason Code (E446) cannot be updated for UE record. | Remission Reason Code (E446) cannot be updated. |
| 10877 | Fatal | Unit Enrolment | Yes | Yes | Unit Enrolment Record (UID16) cannot be deleted. | Unit Enrolment record (UID 16) cannot be deleted. |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10068 | Fatal | Course Admission / Exit Award / Course of Study | Yes | No | Invalid Course Resource Key (UID5) | Attempt to report a course admission or exit award where the Course of Study Type (E310) is '01' (higher doctorate). |
| 10077 | Fatal | Course Admission / Aggregate Award / Student | Yes | Yes | Invalid Course of Study Commencement Date (E534)/Date of Birth (E314) combination | The Course of Study Commencement Date (E534) is before the student's Date of Birth (E314). |
| 10350 | Fatal | RTP Scholarships / Course of Study | Yes | No | Invalid Course of Study Type (E310) | Attempt to report a Scholarship record for a course that is not a higher degree by research. |
| 10211 | Fatal | Student / Application | Yes | Yes | Unacceptable characters in Student Family Name (E402) | The Student Family Name (E402) contains unacceptable characters. |
| 10216 | Fatal | Student / Application | Yes | Yes | Unacceptable characters in Student Given Name - First (E403) | The Student Given Name - First (E403) contains unacceptable characters. |
| 10221 | Fatal | Student / Application | Yes | Yes | Unacceptable characters in Student Given Name - Others (E404) | The Student Given Name - Others (E404) contains unacceptable characters. |
| 10226 | Fatal | Student / Application | Yes | Yes | Unacceptable characters in Residential Address Street (E410) | The Residential Address Street (E410) contains unacceptable characters. |
| 10231 | Fatal | Student / Application | Yes | Yes | Unacceptable characters in Residential Address Suburb (E469) | The Residential Address Suburb (E469) contains unacceptable characters. |
7 July 2021 - Production Release Notes
Validations Deleted
A warning validation has been removed for VET Student Loans providers. The validation is obsolete following the change to validation 10461.
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10358 | Warning | Unit Enrolment | No | Yes | Department use only Remission Reason Code (E446) | Remission Reason Code (E446) is for department use and should not be used by a provider. |
June 2021 - Production Release Notes
Enhancements
- Unique Student Identifiers (USI) reported to TCSI will be subject to verification with the USI Office when the USI, full name and date of birth is reported on the student record. A message is placed on the provider's notification table where the reported USI does not pass verification
- The myHELPbalance portal now supports querying students' HELP balances via verified USI.
- TCSI has been updated to accept loan fees of 0 for HELP loans until 31 December 2021 to reflect the extension of the loan fee exemption.
Bug Fixes
- Validation 10860 has been fixed to trigger only when reporting or amending Tax File Number (E416).
- Validation 10850 has been fixed to trigger only when reporting or amending CHESSN (E488)
- Validation 10468 has been fixed so that it does not trigger incorrectly where the Amount Charged (E384) for domestic fee-paying students is null.
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10863 | Fatal | Unit Enrolment | No | Yes | VET FEE-HELP loan cannot be reported | Attempt to create a VET FEE-HELP Loan |
| 10864 | Fatal | Unit Enrolment | No | Yes | VET FEE-HELP loan cannot be reported | Attempt to create a VET FEE-HELP Loan |
| 10865 | Fatal | Unit Enrolment | No | Yes | HELP Loan Amount (E558) cannot be amended | Attempt to increase the HELP Loan Amount (E558) after 1 July 2021 |
| 10866 | Fatal | Unit Enrolment | No | Yes | HELP Loan Amount (E558) cannot be amended | Attempt to increase the HELP Loan Amount (E558) after 1 July 2021 |
| 10868 | Fatal | Unit Enrolment/ Citizenship | Yes | Yes | Citizen Resident Code (E358) required | Citizen Resident Code (E358) is null on the Unit of Study Census Date (E489). |
| 10858 | Fatal | Unit Enrolment / Course | No | Yes | Inconsistent combination - Student Status Code (E490)/ Course Code (E307) | Student Status Code (E490) is inconsistent with the Course Code (E307) |
| 10859 | Fatal | Unit Enrolment / Course | No | Yes | Inconsistent combination - Student Status Code (E490)/ Course Code (E307) | Student Status Code (E490) is inconsistent with the Course Code (E307) |
| 10862 | Warning | Unit Enrolment/ Citizenship | Yes | No | Unusual combination - Student Status Code (E490)/ Citizen Resident Code (E358) | Unusual coding of Student Status Code (E490) and Citizen Resident Code (E358). |
| 10831 | Fatal | Student | Yes | Yes | Invalid code value in Residential Address Country Code (E658) | The Residential Address Country Code (E658) has been reported at the country group (two-digit) level. |
| 10833 | Fatal | Unit Enrolment (HE only) / Delivery Location | Yes | Yes | Invalid code value in Delivery Location Country Code (E660) | The Delivery Location Country Code (E660) has been reported at the country group (two-digit) level. |
| 10861 | Fatal | Unit Enrolment / Course | No | Yes | Inconsistent combination - Unit of Study Census Date (E489)/ Course Code (E307) | Please check the Unit of Study Census Date (E489) and the Course Code (E307). Unit Enrolments cannot be created for Certificate level courses for census dates before 1 January 2014 or after 31 December 2016 |
| 10290 | Warning | Unit Enrolment / Course | No | Yes | Invalid combination - Unit of Study Census Date (E489)/Course Code (E307) | The Unit of Study Census Date (E489) does not fall within the approved dates for VET loans for the Course Code (E307) at the Provider (E306). |
| 10872 | Fatal | Student | Yes | Yes | Invalid Unique Student Identifier (E584) | Attempt to use the same Unique Student Identifier (E584) for more than one Student record (UID8) |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10239 | Fatal | Aggregate Award / Exit Award | Yes | No | Invalid Course Resource Key (UID5) | Attempt to report an aggregate award or exit award where the student still has an active course admission record for the same course. |
| 10111 | Fatal | Commonwealth Scholarships | Yes | No | The Commonwealth Scholarship Status Code (E526) for the Commonwealth Scholarship Type (E545) for the Reporting Year (E415)/Reporting Period (E666) must coincide with an offer or be preceded by another Commonwealth Scholarship Status Code (E526) | The Commonwealth Scholarship Status Code (E526) is inconsistent with previously reported scholarship data for the Student Identification Code |
| 10867 | Fatal | Unit Enrolment / Course | Yes | Yes | Inconsistent combination - Unit of Study Commencement Date (E600)/ Unit of Study Census Date (E489)/Course Effective From Date (E609) | Unit of Study Commencement Date (E600) is before the Course Effective From Date (E609) |
| 10481 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Unit of Study Census Date (E489)/ Student (UID8) | Inconsistent coding of Student Status Code (E490) for a Student (UID8) with multiple unit enrolment records with the same Unit of Study Census Date (E489). |
| 10479 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Unit of Study Census Date (E489)/ Student (UID8) | Inconsistent coding of Student Status Code (E490) for a Student (UID8) with multiple unit enrolment records with the same Unit of Study Census Date (E489). |
| 10998 | Fatal | OS-HELP / SA-HELP / Student | Yes | No | Residential Address Postcode (E320) required | The Residential Address Postcode (E320) is null. |
| 10963 | Fatal | OS-HELP | Yes | No | Inconsistent combination - Loan Fee (E529)/Student Status Code (E490)/HELP Debt Incurral Date (E527)/OS-HELP Payment Amount (E528) | Incorrect Loan Fee (E529) applied. |
| 10461 | Fatal | Unit Enrolment | No | Yes | Invalid Remission Reason Code (E446) | Remission Reason Code (E446) is not valid for a VET provider. |
| 10193 | Fatal | Course Admission / Course Prior Credit | Yes | No | Invalid code value in Credit Provider Code (E566) | The Credit Provider Code (E566) is not a valid code. |
Scheduled Validations Amended
| Validation Error Code | Packet | Element | Message |
|---|---|---|---|
| SV00099 | Unit Enrolment | Student Status Code (E490) | Please check the Student Status Code (E490) for all unit enrolment records for the Student (UID8) with the same Unit of Study Census Date (E489). If a student is a Commonwealth supported student for a unit of study on a given census date, they must be consistently coded as a full up-front payer or consistently coded as accessing a full or partial HECS-HELP loan for all units of study with the same census date, unless they are ineligible for a HECS-HELP loan for a particular unit of study. If a Student Status Code (E490) is '202', then there must not be another Student Status Code (E490) of '110', '112', '201' or '203' for the student on the same census day. |
| SV00100 | Unit Enrolment | Student Status Code (E490) | Please check the Student Status Code (E490) for all unit enrolment records for the Student (UID8) with the same Unit of Study Census Date (E489). If a student is a Commonwealth supported student for a unit of study on a given census date, they must be consistently coded as a full up-front payer or consistently coded as accessing a full or partial HECS-HELP loan for all units of study with the same census date, unless they are ineligible for a HECS-HELP loan for a particular unit of study. If a Student Status Code (E490) is '201', then there must not be another Student Status Code (E490) of '111', '112', '202' or '203' for the student on the same census day. |
May 2021 – Production Release Notes
Bug Fixes
- Reference data updated to enable the reporting of Campus Operation Type (E569), Principal Mode of Offshore Delivery Code (E570) and Offshore Delivery Code (E571) where the Campuses Effective From Date (E609) is before the commencement of those elements in 2009.
- Loan fee reference data updated to enable revisions to historical Certificate IV VET loans.
- Reference data updated so that code ‘13’ can only be reported for Study Reason Code (E575) where the Course of Study Commencement Date E534 is on or after 1 January 2021.
- Validation 10525 has been fixed to trigger where a citizenship record does not exist for the Unit of Study Census Date (E489)
- Validation 10415 has been fixed so that it only executes when a provider amends the Course of Study Type (E310) or the Student Status Code (E490).
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10867 | Fatal | Unit Enrolment / Course | Yes | Yes | Inconsistent combination - Unit of Study Commencement Date (E600)/ Course Effective From Date (E609) | Unit of Study Commencement Date (E600) is before the Course Effective From Date (E609) |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10440 | Fatal | Unit Enrolment / Course Admission / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Delivery Location Country Code (E660)/ EFTSL (E339) | More than half of the Course of Study Load (E350) has been undertaken overseas. |
| 10279 | Warning | Unit Enrolment | No | Yes | Inconsistent EFTSL (E339) for same unit of study | Inconsistent EFTSL (E339) for the same unit of study in the same Course (UID5). |
| 10494 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Term Address Country Code (E661) | A student may be accessing a FEE-HELP for OUA study from an offshore location. |
| 10491 | Warning | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Unit of Study Status Code (E355)/ Student Status Code (E490). | Student accessing a FEE-HELP loan for a sub-bachelor or enabling course has failed more than half of their previous units of study. |
| 10272 | Warning | Unit Enrolment / Course Admission | No | Yes | Insufficient Unit of Study Census Dates (E489) for a course admission record (UID15) | Insufficient Unit of Study Census Dates (E489) for a Course Admission record (UID15). |
| 10277 | Warning | Unit Enrolment / Course Admission | No | Yes | Unit of Study Census Dates (E489) not in the last third of the course | There should be a Unit of Study Census Date (E489) within the last third of the course. |
| 10525 | Fatal | Unit Enrolment / Citizenship | Yes | No | Inconsistent combination - Student Status Code (E490)/ Citizen Resident Code (E358) | Inconsistent coding of Student Status Code (E490) and Citizen Resident Code (E358). |
| 10490 | Warning | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Unit of Study Status Code (E355)/ Student Status Code (E490). | Student accessing a FEE-HELP loan for a bachelor degree or higher has failed more than half of their previous units of study. |
| 10443 | Warning | Unit Enrolment / Citizenship / Course Admission / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/Citizenship Resident Code (E358)/ Course of Study Commencement Date (E534)/ Course of Study Type (E310) | A domestic undergraduate student who commenced their course after 1 January 2009 has been reported as a fee-paying student. |
Validations Deleted
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10316 | Fatal | Unit Enrolment / Campus Course Fees / Course on Campus | Yes | No | Indicative Student Contribution Amount for a Commonwealth Supported Place (E495) required | Indicative Student Contribution Amount for a Commonwealth Supported Place (E495) is null. |
| 10319 | Warning | Unit Enrolment / Campus Course Fees / Course on Campus | Yes | No | Indicative Tuition Fee for a Domestic Fee-paying Place (E496) required | Indicative Tuition Fee for a Domestic Fee-paying Place (E496) is null. |
| 10448 | Fatal | AOU Extension | Yes | No | Sum of Amounts Charged (E384) includes cents | The sum of Amounts Charged (E384) has cents. |
| 10344 | Fatal | Course of Study | Yes | No | Amendment of Course of Study Type (E310) not permitted | Attempt to amend the Course of Study Type (E310) for a Course of Study record (UID3) that is linked to an active Unit Enrolment record (UID16). |
New Scheduled Validations
| Validation Error Code | Packet | Element | Message |
|---|---|---|---|
| SV00103 | AOU Extension | E384 | Please check each Amount Charged (E384) for the unit enrolment record. Student contribution amounts must be rounded down to the nearest dollar. When student contribution amounts are reported in Amounts Charged (E384) across multiple AOUs for a given unit enrolment record, they must therefore sum to a whole dollar amount. |
April/May 2021 - Production Release Notes
Enhancements
- Additional capacity is now available in production to improve performance
- Updates to enable reporting by providers with new short course places in 2021
Bug Fixes
- Validation 10320 has been fixed so that it no longer triggers on a POST/PATCH of Commonwealth Scholarships
- Validation 10847 has been fixed so that it no longer triggers for a PATCH of Course of Study unless E310 is amended
- Corrections have been made to citizenship validations and citizenship options are now available on the Student API
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10837 | Fatal | Course Admission | Yes | No | Invalid code value in HDR Secondary Field of Research Code (E595) | The HDR Secondary Field of Research Code (E595) has been reported at the division (two-digit) level. |
| 10626 | Fatal | OS-HELP | Yes | No | Invalid code value in OS-HELP Language Code (E582) | The OS-HELP Language Code (E582) is not a valid code. |
| 10854 | Fatal | Unit Enrolment | Yes | Yes | Standard Course Duration (E596) required | The Standard Course Duration (E596) on the linked Course record (UID5) is null. |
| 10272 | Warning | Unit Enrolment / Course Admission | No | Yes | Insufficient Unit of Study Census Dates (E489) for a course admission record (UID15) | Insufficient Unit of Study Census Dates (E489) for a Course Admission record (UID15). |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10277 | Warning | Unit Enrolment / Course Admission | No | Yes | Unit of Study Census Dates (E489) not in the last third of the course | There should be a Unit of Study Census Date (E489) within the last third of the course. |
| 10453 | Fatal | Unit Enrolment | Yes | No | Maximum Student Contribution Code (E392) not required | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). |
| 10454 | Fatal | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Maximum Student Contribution Code (E392) | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). |
| 10132 | Fatal | Unit Enrolment | Yes | Yes | Unit of Study Year Long Indicator (E622) required | Unit of Study Year Long Indicator (E622) is null. |
| 10234 | Fatal | Unit Enrolment | Yes | Yes | Unit of Study Outcome Date (E601) required | The Unit of Study Outcome Date (E601) is null. |
| 10227 | Fatal | Unit Enrolment | No | Yes | Campus Resource Key (UID2) required | The Campus Resource Key (UID2) is null. |
| 10855 | Fatal | Course Admission | Yes | Yes | Course Admission Resource Key (UID15) for a Blocked CHESSN (E488) | The Course of Study Commencement Date (E534), Course Outcome Code (E599) or Course Outcome Date (E592) cannot be created or amended for a student with this CHESSN (E488). |
| 10135 | Fatal | Course / Special Interest Course / Course Fields of Education | Yes | No | Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination | The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462). |
| 10034 | Fatal | Course / Special Interest Course / Course Fields of Education | Yes | No | Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination | The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462). |
| 10035 | Fatal | Course / Special Interest Course / Course Fields of Education | Yes | No | Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination | The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462). |
| 10036 | Fatal | Course / Special Interest Course / Course Fields of Education | Yes | No | Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination | The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462). |
| 10037 | Warning | Course / Special Interest Course / Course Fields of Education | Yes | No | Inconsistent Field of Education Code (E461) or Field of Education Supplementary Code (E462)/Special Course Type (E312) combination | The Special Course Type (E312) is inconsistent with the Field of Education Code (E461) or the Field of Education Supplementary Code (E462). |
| 10411 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310) |
| 10413 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10415 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10416 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10417 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10423 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10424 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
Validations Deleted
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 11032 | Fatal | Unit Enrolment | Yes | No | Inconsistent combination - Unit of Study Code (E354)/ Unit of Study Census Date (E489)/ Work Experience in Industry Code (E337) | Work Experience in Industry Code (E337) is inconsistent for the same Unit of Study Code (E354) with the same Unit of Study Census Date (E489). |
| 10173 | Fatal | Course Admission / Course Prior Credit / Course of Study | Yes | Yes | Credit Used Value (E560) inconsistent with Course of study Load (E350) | Credit Used Value (E560) inconsistent with Course of study Load (E350) |
| 10550 | Fatal | Unit Enrolment / Course Admission / Course / Delivery Location | No | Yes | Inconsistent combination - Student Status Code (E490)/ Delivery Location Country Code (E660)/ EFTSL (E339) | Inconsistent combination - Student Status Code (E490)/ Delivery Location Country Code (E660)/ EFTSL (E339) |
| 10731 | Warning | Unit Enrolment / Course | No | Yes | Total EFTSL (E339) greater than Course of Study Load (E350) | Total EFTSL (E339) greater than Course of Study Load (E350) |
| 10846 | Fatal | Unit Enrolment | Yes | Yes | Student Status Code (E490) not reportable for the Unit of Study Census Date (E489) | Loans that are subject to the temporary COVID loan fee exemption cannot be reported though TCSI yet |
| 10113 | Fatal | Unit Enrolment | No | Yes | Inconsistent Course Assurance Indicator (E619) | The Course Assurance Indicator (E619) is inconsistent with a previous Course Assurance Indicator (E619) for a Course Admission (UID15) record. |
| 11030 | Fatal | Unit Enrolment | Yes | Yes | Inconsistent combination - Unit of Study Code (E354)/ Unit of Study Census Date (E489)/Discipline Code (E464) | Discipline Code (E464) is inconsistent for the same Unit of Study Code (E354) with the same Unit of Study Census Date (E489). |
| 11031 | Fatal | Unit Enrolment | Yes | Yes | Inconsistent combination - Unit of Study Code (E354)/ Unit of Study Census Date (E489)/Unit of Study Year Long Indicator (E622) | Unit of Study Year Long Indicator (E622) is inconsistent for the same Unit of Study Code (E354) with the same Unit of Study Census Date (E489). |
| 11033 | Fatal | Unit Enrolment | Yes | No | Inconsistent combination - Unit of Study Code (E354)/ Unit of Study Census Date (E489)/Summer and Winter School Code (E551) | Summer and Winter School Code (E551) is inconsistent for the same Unit of Study Code (E354) with the same Unit of Study Census Date (E489). |
| 10497 | Fatal | Unit Enrolment / AOU Extension | Yes | Yes | Inconsistent combination - HELP Loan Amount (E558)/ Tax File Number (E416)/ Unit of Study Census Date (E489 | Attempt to report a HELP Loan Amount (E558) against an unverified Tax File Number (E416). |
| 10563 | Fatal | OS-HELP | Yes | No | Inconsistent combination - OS-HELP Payment Amount (E528)/Tax File Number (E416)/HELP Debt Incurral Date (E527) | Attempt to report an OS-HELP Payment Amount (E528) against an unverified Tax File Number (E416). |
| 11005 | Fatal | SA-HELP | Yes | No | Inconsistent combination - HELP Loan Amount (E558)/Tax File Number (E416)/HELP Debt Incurral Date (E527) | Attempt to report a HELP Loan Amount (E558) against an unverified Tax File Number (E416). |
New Scheduled Validations
| Validation Error Code | Packet | Element | Message |
|---|---|---|---|
| SV00102 | Unit Enrolment | E619 | Please check the Course Assurance Indicator (E619) for each Unit Enrolment record that is linked to the Course Admission record (UID15) and has a Unit of Study Census Date (E489) on or after 1 July 2021. The Course Assurance Indicator (E619) must be consistently 'true' or consistently 'false' for all the Unit Enrolment records linked to the same Course Admission Record (UID15) where the Unit of Study Census Date (E489) is on or after 1 July 2021. |
29 March 2021 - Production Release Notes
Please see Attachment A for information on new validations and specific validation changes to existing submissions.
New for Higher Education Providers
Job Ready Graduate Package
As part of the JRG initiative, new student contribution maximum amounts are applied for students commencing from 1 January 2021. To support the initiative:
- The following new bands and maximum student contribution amounts applied:
- Band 4 - Law, Accounting, Administration, Economics, Commerce, Communications, Society and Culture - $14,500
- Band 3 – Dentistry, Medicine or Veterinary Science - $11,300
- Band 2 - Other Health, Allied Health, Built Environment, Computing, Engineering, Surveying, Science, Environmental Studies, Pathology, Visual and Performing Arts, Professional Pathway Psychology or Professional Pathway Social Work - $7,950
- Band 1 – Agriculture, English, Mathematics, Education, Clinical Psychology, Indigenous and Foreign Languages, Nursing and Statistics - $3,950
- From 1 January 2021, the HECS-HELP upfront discount allowing students to receive a 10% discount for contributions of $500 or more implemented.
- Relevant elements, validations and notifications updated / added as required
- Element 392 (Maximum Student Contribution code) has been added with new codes "7" and "8"
- Enhancement to unit enrolment APIs – Post and Patch process
- Real Time Validation (RTV) added to support the JRG package – RTV10852, RTV10853
- Real Time Validation (RTV) amended to support the JRG package – RTV10003, RTV10007, RTV10392, RTV10411, RTV10415, RTV10452, RTV10434, RTV10479, RTV10481, RTV10483, RTV11003
- Real Time Validation (RTV) deleted to support the JRG package – RTV10482, RTV10484, RTV10485, RTV10486, RTV10487, RTV10489
- Scheduled Validation (SV) added to support the JRG package – SV00096, SV00097, SV00098, SV00099, SV00100
- Scheduled Validation (SV) amended to support the JRG package – SV00096, SV00097, SV00098
Enhancements to current APIs behaviours (SMS and Data Entry Portal) and Validations
- Enhancement to GET NotificationById API to convert Notification Status from "Unread" to "Read"
- Real Time Validation (RTV) deleted to support COVID Loan Fee Pause - 10470 10471 10472 10473 10474 10475
- Real Time Validation (RTV) 10385 deleted based on Vendor feedback as this was preventing the reporting of valid enrolment scenarios
Bug Fixes
- Enhancement to GET NotificationAll API to return notifications based on the date criteria provided
- Enhancement to PATCH OSLoans API to allow NULL values to be reported for Element 553 (OS-HELP primary study country code) and Element 554 (OS-HELP secondary study country code values)
Attachment A
TCSI JRG March Release Validations
Validations Added
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10852 | Fatal | Unit Enrolment | Yes | No | Invalid code value in Student Status Code (E490) | The Student Status Code (E490) is not a valid code. |
| 10853 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus the Amount Paid Upfront (E381) does not equal the HELP Loan Amount (E558). |
Validations Amended
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10003 | Fatal | Course of Study | Yes | No | Invalid code value in Course of Study Type (E310) | The Course of Study Type (E310) is not valid for your higher education provider. |
| 10007 | Fatal | Course of Study / Course Admission | Yes | No | Course of Study Load (E350) required | The Course of Study Load (E350) is null. |
| 10392 | Fatal | Commonwealth Scholarships / Course Admission / Course of Study | Yes | No | Invalid course admission for an awarded Commonwealth Scholarship (E526) | There is an invalid Commonwealth Scholarship Status Code (E526) for the student's course admission data. |
| 10411 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10415 | Fatal | Unit Enrolment / Course of Study | Yes | No | Inconsistent combination - Student Status Code (E490)/ Course of Study Type (E310) | Student Status Code (E490) is inconsistent with the Course of Study Type (E310). |
| 10434 | Warning | Unit Enrolment / Student / Citizenship | Yes | No | Inconsistent combination - Student Status Code (E490)/ Citizen Resident Code (E358)/Term Address Country Code (E661) | Student Status Code (E490) is inconsistent with the Citizen Resident Code (E358) and Term Address Country Code (E661). |
| 10452 | Fatal | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Maximum Student Contribution Code (E392) | Student Status Code (E490) is inconsistent with the Maximum Student Contribution Code (E392). |
| 10479 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Unit of Study Census Date (E489)/ Student (UID8) | Inconsistent coding of Student Status Code (E490) for a Student (UID8) with multiple unit enrolment records with the same Unit of Study Census Date (E489). |
| 10481 | Warning | Unit Enrolment | Yes | No | Inconsistent combination - Student Status Code (E490)/ Unit of Study Census Date (E489)/ Student (UID8) | Inconsistent coding of Student Status Code (E490) for a Student (UID8) with multiple unit enrolment records with the same Unit of Study Census Date (E489). |
| 10483 | Fatal | Unit Enrolment / AOU Extension | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus the Amount Paid Upfront (E381) does not equal the HELP Loan Amount (E558). | ||
| 11003 | Fatal | SA-HELP / Course of Study / Course Admissions | Inconsistent combination - Student Status Code (E490)/Course Admission record (UID15) | An appropriate Course Admission record does not exist for selected Student Status Code |
Validations Deleted
| Validation Error Code | Type | Packet | HEP | VET | Error Message | Error Description |
|---|---|---|---|---|---|---|
| 10482 | Fatal | Unit Enrolment / AOU Extension | Yes | Yes | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558). | Amount Charged (E384) minus Amount Paid Upfront (E381) does not equal HELP Loan Amount (E558). |
| 10484 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ Student Status Code (E490). | Sum of Amounts Charged (E384) multiplied by 0.8 does not equal sum of Amounts Paid Upfront (E381). |
| 10485 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ Student Status Code (E490). | Sum of Amounts Charged (E384) multiplied by 0.9 does not equal sum of Amounts Paid Upfront (E381). |
| 10486 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Sum of Amounts Charged (E384) minus sum of Amounts Paid Upfront (E381) divided by 0.8 does not equal the sum of HELP Loan Amounts (E558). |
| 10487 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Sum of Amounts Charged (E384) minus sum of Amounts Paid Upfront (E381) divided by 0.9 does not equal the sum of HELP Loan Amounts (E558). |
| 10489 | Fatal | Unit Enrolment / AOU Extension | Yes | No | Inconsistent combination - Amount Charged (E384)/ Amount Paid Upfront (E381)/ HELP Loan Amount (E558)/ Student Status Code (E490). | Amount Charged (E384) minus Amount Paid Upfront (E381) does not equal HELP Loan Amount (E558). |
| 10385 | Fatal | Unit Enrolment | Yes | Yes | Unit of Study Census Date (E489) too soon after Unit of Study Commencement Date (E600) | Unit of Study Census Date (E489) is less than the 20 per cent of the way between the Unit of Study Commencement Date (E600) and the Unit of Study Outcome Date (E601). |
New Scheduled Validations
| Rule Number | Packet | Element | Message |
|---|---|---|---|
| SV00096 | Unit Enrolment | Amounts Paid Upfront (E381) | The sum of Amounts Charged (E384) multiplied by the applicable discount does not equal sum of Amounts Paid Upfront (E381). |
| SV00097 | Unit Enrolment | HELP Loan Amount (E558) | Loan processing cannot proceed because the HELP Loan Amount (E558) does not equal the Amount Charged (E384) minus the Amount Paid Upfront (E381). |
| SV00098 | Unit Enrolment | HELP Loan Amount (E558) | Loan processing cannot proceed because the sum of HELP Loan Amounts (E558) does not equal the sum of Amounts Charged (E384) minus sum of Amounts Paid Upfront (E381) divided by the applicable upfront discount rate. |
| SV00099 | Unit Enrolment/ AOU | Student Status Code (E490) | Please check the Student Status Code (E490) for all unit enrolment records for the Student (UID8) with the same Unit of Study Census Date (E489). If a student is a Commonwealth supported student for a unit of study on a given census date, they must be consistently coded as a full up-front payer or consistently coded as accessing a full or partial HECS-HELP loan for all units of study with the same census date, unless they are ineligible for a HECS-HELP loan for a particular unit of study. If a Student Status Code (E490) is '202', then there must not be another Student Status Code (E490) of '110', '112', '201' or '203' for the student on the same census day. |
| SV00100 | Unit Enrolment/ AOU | Student Status Code (E490) | Please check the Student Status Code (E490) for all unit enrolment records for the Student (UID8) with the same Unit of Study Census Date (E489). If a student is a Commonwealth supported student for a unit of study on a given census date, they must be consistently coded as a full up-front payer or consistently coded as accessing a full or partial HECS-HELP loan for all units of study with the same census date, unless they are ineligible for a HECS-HELP loan for a particular unit of study. If a Student Status Code (E490) is '201', then there must not be another Student Status Code (E490) of '111', '112', '202' or '203' for the student on the same census day. |
5 March 2021 - Test environment release
The following functionality is now available in the TCSI test environment to support the Australian Government’s Job Ready Graduates initiatives.
JRG – Student Contributions
- JRG - new student contributions – amendment to RTV 10452
JRG – Short Courses/ Undergraduate Certificate Courses
- JRG - short courses - update RTV10007
- JRG - short courses - update RTV10411
- JRG - short courses - update RTV10003
- JRG - short courses - update RTV10392
- JRG - short courses - update RTV11003
- JRG - short courses - Update to reference table Level Of Course Of Study Type to include new course of study type 23
- JRG - short courses - update RTV10415
JRG – Upfront Discount
- JRG - upfront discount – amendment to RTVs 10434 and 10483
- JRG - upfront discount – amendment to RTVs 10479 and 10481
- JRG - upfront discount – amendment to reference tables for Student Liability And Status Type to include new code values 202 and 203
- JRG - upfront discount - delete RTVs 10482, 10484, 10485, 10486, 10487, 10489
- JRG - upfront discount - create unit enrolment validations 10852 and 10853 (E490)
Scheduled validations
The scheduled validations for the JRG package will be available in test from Friday 12 March 2021.
- JRG - upfront discount - new scheduled validations SV00096, SV00097, SV00098
- JRG - upfront discount - new scheduled validations SV00099 and SV00100
Validations
Details of the validations listed for this test release are available on TCSI Support at: https://www.tcsisupport.gov.au/validations-download
Note that the validations included as part of this release to test will remain notated in blue text until their release to production at the end of March.