Higher education student reporting requirements

Years
2021

All higher education providers (‘providers’) that are approved under the Higher Education Support Act 2003 (HESA) are required to report data for the Higher Education Data Collection. This document sets out the reporting requirements for the Higher Education Data Collections for implementation for the 2021 reporting year.

All data is reported in data packets, as described in these requirements. Each packet comprises data elements. Detailed specifications for each data element is available by searching for the element on this site.

Some data groups include ‘extensions’, which enable providers to report more than one value for a data element or a group of data elements. These groups may be time-based and allow the reporting of changes in the characteristic of a course, student, etc. through time.

Reporting method

All data can be reported through:

  • an application programming interface (API) from each provider’s student management system to the Government or
  • the TCSI Portal.

Providers can report new and revised data as soon as the data is available. The system can receive information about past events and some events that are planned to occur (e.g. the establishment of a course in the following year).

Event based reporting

Event based reporting is required for packets that are critical to understanding study behaviour that may have an impact on entitlements, claims processes and payment accuracy.

While early reporting is encouraged, reporting more than six months in advance of a census date is optional for Unit Enrolments and any linked packets.

Revisions

All corrections and updates to data that have already been reported must be made:

  • before the initial reporting deadline, or
  • within 7 days of the information needed to make the correction or update becoming available.

whichever date is later.

Compliance with due dates

Late reporting may result in a breach of the HESA and can affect payments. It is important that providers allocate enough time to prepare, validate and submit data before the applicable deadline.

Instrument for 2021 Reporting

Consolidated 2021 reporting requirements

The 2021 reporting requirements documents are available to download from the higher education summary page.

Please note that these static documents may have links that do not work.