Provider Notifications

How to read this report

This report displays near real time responses to the submission of data. When data is either incorrect or inconsistent with information already stored in the database, an error or warning message, will be displayed so that providers can correct and resubmit data.

Includes:

Scheduled Validation Errors

Notification messages	Appropriate action	Notification Category
The reporting deadline for data that has yet to be reported is approaching or has passed. The message will contain details of missing data.	Acquire and report the missing data before the deadline (if the deadline has not yet passed) or as soon as possible (if the deadline has passed).	Scheduled Validation Error (SVE)

The detailed scheduled validations and triggers are listed on the Scheduled Validations page.

Scheduled Validation Errors - Student

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E781 – Provider Type	Uses the reported E781 value.
E772 – Due Date	Uses the system generated E772 value.

Scheduled Validation Errors - Unit Enrolments/AOUs

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E781 – Provider Type	Uses the reported E781 value.
E307 – Course Code	Uses the reported E307: Course code value.
E489 – Unit of Study Census Date	Uses the reported E489: Unit of Study Census Date value
E354 – Unit of Study Code	Uses the reported E354: Unit of study code value
E333 – AOU Code	Uses the reported E333: AOU Code value
E772 – Due Date	Uses the system generated E772 value.
E381 – Amount Paid Up Front	Uses the reported E381: Amount paid up front value.
E384 – Amount Charged	Uses the reported E384: Amount charged value.
E529 – Loan Fee	Uses the reported E529: Loan fee value.
E558 – HELP Loan Amount	Uses the reported E558: HELP loan amount value.
E490 – Student Status Code	Uses the reported E490: Student Status code value.

Scheduled Validation Errors - Course Admissions

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E781 – Provider Type	Uses the reported E781 value.
E307 – Course Code	Uses the reported E307: Course code value.
E534 - CourseOfStudyCommDate>	Uses the reported E534: CourseOfStudyCommDate value.
E772 – Due Date	Uses the system generated E772 value.

Scheduled Validation Errors - Student Loan

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E781 – Provider Type	Uses the reported E781 value.
E307 – Course Code	Uses the reported E307: Course code value.
E527 – HELP Debt Incurral Date	Uses the reported E527: Course code value.
E490 – Student Status Code	Uses the reported E490: Student Status code value.
E772 – Due Date	Uses the system generated E772 value.

Scheduled Validation Errors – Courses on Campus

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E307 – Course Code	Uses the reported E307: Course code value.
E781 – Provider Type	Uses the reported E781 value.
E525 – Campus Suburb	Uses the reported E525: Campus Suburb value.
E644 – Campus Country Code	Uses the reported E644: Campus Country Code value.
E559 – Campus Postcode	Uses the reported E559: Campus Postcode value.
E772 – Due Date	Uses the system generated E772 value.

Scheduled Validation Errors - HDR End User Engagement

Field	Coding Notes
D665_Notification Category Decode	Uses the system generated D665_Notification Category Decode.
D778_Related Entity Decode	Uses the system generated D778_Related Entity Decode.
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E781 – Provider Type	Uses the reported E781 value.
E307 – Course Code	Uses the reported E307: Course code value.
E534 - CourseOfStudyCommDate	Uses the reported E534: CourseOfStudyCommDate value.
E609 – Effective From Date	Uses the reported E609: Effective From Date value.
E772 – Due Date	Uses the system generated E772 value.

Scheduled Validation Errors - StudentCommonwealthScholarships

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
Notification Error Code	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E772 – Due Date	Uses the system generated E772 value.
Reporting Year	Uses the reported E415: Reporting Year value.
E666 – Reporting Period	Uses the reported E666: Reporting Period value.
E545 - Commonwealth Scholarship Type	Uses the reported E545: Commonwealth Scholarship Type value.
E526 – Commonwealth Scholarship Status Code	Uses the reported E526: Commonwealth Scholarship Status Code value.

CHESSN Allocated

Notification messages	Appropriate action	Notification Category
A new CHESSN has been allocated to the student and is stored on the student record. An existing CHESSN has been found for the student and is stored on the student record. The CHESSN reported by the provider has been found to be unverifiable. An alternative CHESSN has been determined for the student and is stored on the student record.	Retrieve the system validated CHESSN from the system and advise the student via the Commonwealth Assistance Notice.	CHESSN Allocated (CHA)
The student could not be allocated a CHESSN, please provide a TFN to assist in resolving this issue.	Check or obtain additional identity information from student, including their TFN, and report this.	CHESSN Error (CHE)

CHESSN Allocated fields

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E402 – Student Family Name	Uses the reported E402: Student Family Name value.
E403 – Student Given Name First	Uses the reported E403: Student Given Name value.
E404 – Student Given Name Others	Uses the reported E404: Student Given Name Others value.
E314 – Date of Birth	Uses the reported E314: Date of Birth value.

CHESSN Error fields

CHESSN Error fields

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E402 – Student Family Name	Uses the reported E402: Student Family Name value.
E403 – Student Given Name First	Uses the reported E403: Student Given Name value.
E404 – Student Given Name Others	Uses the reported E404: Student Given Name Others value.
E314 – Date of Birth	Uses the reported E314: Date of Birth value.

TFN Verification Errors

Notification messages	Appropriate action	Notification Category
TFN matched to different External ID – the ATO has a different TFN for the student. TFN unmatched – TFN and/or other student details do not match details held by the ATO. TFN unmatched due to Client Status – Advise the student to contact the ATO to resolve an issue with their account and the status of their TFN.	Contact student to resolve incorrect TFN. Report correct TFN as soon as it is available.	Tax File Number Verification Error (TFN)
TFN unmatched and verification period has concluded – TFN will need to be re-reported to recommence verification period.	Check TFN with student and resubmit TFN.	Tax File Number Verification Error (TFN)

TFN Verification Error Fields

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
A150 – TFN Verification Date Time	Uses the system generated A150 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E402 – Student Family Name	Uses the reported E402: Student Family Name value.
E403 – Student Given Name First	Uses the reported E403: Student Given Name value.
E404 – Student Given Name Others	Uses the reported E404: Student Given Name Others value.
E314 – Date of Birth	Uses the reported E314: Date of Birth value.
E410 – Residential Address Line 1	Uses the reported E410: Residential Address Line 1 value.
E469 – Residential Address Suburb	Uses the reported E469: Residential Address Suburb value.
E470 – Residential Address State	Uses the reported E470: Residential Address State value.
E658 – Residential Address Country Code	Uses the reported E658: Residential Address Country Code value.
Residential Address Country	Uses the reported country name.
Has Loan	Loan indicator flag.

Loan Rejection

Notification messages	Appropriate action	Notification Category
A loan record has been created but the loan is not or will not be fully serviceable from within the student’s available HELP balance or pending HELP balance.	Check the student's balances and other loans to determine whether further action may be needed in relation to this loan.	Loan Invalidation (INV) Loan Rejection (LRV)
The status of an existing loan has changed as the result of a new loan or student identity data being reported.	Check the student's balances and other loans to determine whether further action may be needed in relation to this loan.	Loan Adjustment (LAJ)
An OS-HELP loan exceeds or will exceed student’s lifetime limit for OS-HELP loans	Check the student's existing OS-HELP loans to determine whether further action may be needed in relation to this loan.	Loan Invalidation (INV) Loan Rejection (LRV)
A VET loan has been rejected as invalid against VET Student Loan requirements.	Refer to Provider Payment Report for error notifications and undertake remediation required.	Loan Rejected by VSL (VRJ)

Loan Rejection fields

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E307 – Course Code	Uses the reported E307: Course code value.
E527 – HELP Debt Incurral Date	Uses the reported E527: HELP Debt Incurral Date value
E490 – Student Status Code	Uses the reported E490: Student Status Code value.
D665 – Notification Category Decode	Uses the Notification Category description.

Warnings

Warnings

Warnings

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E354 – Unit of Study Code	Uses the reported E354: Unit of Study Code value.
E527 – HELP Debt Incurral Date	Uses the reported E527: HELP Debt Incurral Date value
E490 – Student Status Code	Uses the reported E490: Student Status Code value.

Loan Limit Warnings

Loan Limit Warnings

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E307 – Course Code	Uses the reported E307: Course code value.
E354 – Unit of Study Code	Uses the reported E354: Unit of Study Code value.
E527 – HELP Debt Incurral Date	Uses the reported E527: HELP Debt Incurral Date value
E490 – Student Status Code	Uses the reported E490: Student Status Code value.

USI Verification Errors

Notification messages	Appropriate action	Notification Category
The USI Office has advised that the USI is invalid. The USI Office has advised that the USI has been revoked (deactivated). The USI Office has advised that the USI is suspended. The USI Office has advised <detail> on TCSI does not match <detail> on the USI Registry System for the given USI.	Contact student to resolve the issue with the USI.	Unique Student Identifier Verification Error (USI)
Insufficient student details to complete USI verification.	Check or obtain additional identity information from the student and report this to TCSI.	Unique Student Identifier Verification Error (USI)

USI Verification Error Fields

Field	Coding Notes
A115 – Update Date Time	Uses the system generated A115 value.
E691 – Notification Text	The detailed scheduled validations and triggers are listed on the Scheduled Validations page.
UID8 - StudentsResKey	Uses the system generated UID8 value.
E488 - CHESSN	Uses the reported E488: Commonwealth Higher Education Student Support Number (CHESSN) value.
E584 – USI	Uses the reported E584: Unique Student Identifier value.
E313 – Student ID	Uses the reported E313: Student identification code value.
E402 – Student Family Name	Uses the reported E402: Student Family Name value.
E403 – Student Given Name First	Uses the reported E403: Student Given Name value.
E404 – Student Given Name Others	Uses the reported E404: Student Given Name Others value.
E314 – Date of Birth	Uses the reported E314: Date of Birth value.

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