Full-time staff packet (PIR) 2023

Version Details

Version:: 1.00

The full-time staff packet is used to report demographic characteristics and work classification data for each person who is a member of staff at a higher education provider. Each full-time staff packet contains:

demographic data for the member of staff as at the last reference date
the primary work classification data for the member of staff on the first reference date for the year in which a full-time staff packet was reported for that person.

Scope

Higher education providers are required to report a full-time staff packet for each person who, at the reference date, is:

an academic member of staff
has an effective substantive appointment, or
has current duties which require them to undertake full‑time work or fractional full‑time work in either:
- an organisational unit of the provider or
- an independent operation that is a controlled entity.

Data is to be reported for each staff member whose duties relate solely to higher education or to both higher education and vocational education and training, with the full‑time equivalence expended in relation to work undertaken in both types of work sector being reported.

Data is not to be reported for members of staff:

whose duties relate solely to vocational education and training, or
in any independent operation which is not a controlled entity.

Reporting deadlines

The reference date for the 2023 Staff Collection is 31 March 2023. All full-time staff data for this reference date is to be reported by 30 September 2023.

Initial reporting requirement

Element	Required reporting
E401: Person identification code	Required for all in-scope staff members
E314: Date of birth	Required for all in-scope staff members
E315: Gender code	Required for all in-scope staff members
^E316: Aboriginal and Torres Strait Islander code	Required for all in-scope staff members
E346: Country of birth code	Required for all in-scope staff members
E348: Language spoken at home code	Required for all in-scope staff members
E501: Highest qualification code	Required for all in-scope staff members
E502: Highest qualification place code	Required if staff member has a known highest qualification (E501: Highest qualification code)
Extension: work classifications
E415: Reporting year	Required for all in-scope staff members
E505: Appointment term	Required for all in-scope staff members
E506: Work contract code	Required for all in-scope staff members
E507: Current duties term	Required for all in-scope staff members
E408: Staff work level code	Required for all in-scope staff members
E510: Organisational unit code	Required for all in-scope staff members
E511: Work sector code	Required for all in-scope staff members
E412: Function code	Required for all in-scope staff members
E513: FTE at reference date	Required for all in-scope staff members
E423: FTE annual salary current duties	Not applicable for PIR providers

^For more information please see TCSI Mapping table for PIR staff collection.

Uniqueness

Each full-time staff packet must have a person identification code (E401) that is unique to the provider.

Revising and adding data

A provider can update and correct any data already in a full-time staff packet after the initial packet is reported as per the table below, noting that the full-time staff packet should always contain:

demographic data for the academic member of staff as at the last reference date
work classification data for the academic member of staff as at the reference date for the reporting year (E415).

Element	Required reporting
E401: Person identification code	Corrections only
E314: Date of birth	Corrections only
E315: Gender code	Update to current value
E316: Aboriginal and Torres Strait Islander code	Update to current value
E346: Country of birth code	Corrections only
E348: Language spoken at home code	Update to current value
E501: Highest qualification code	Update to current value
E502: Highest qualification place code	Update to current value
Extension: work classifications
E415: Reporting year	Corrections only
E505: Appointment term	Corrections only with value to be correct as at the reference date for the reporting year.
E506: Work contract code	Corrections only with value to be correct as at the reference date for the reporting year.
E507: Current duties term	Corrections only with value to be correct as at the reference date for the reporting year.
E408: Staff work level code	Corrections only with value to be correct as at the reference date for the reporting year.
E510: Organisational unit code	Corrections only with value to be correct as at the reference date for the reporting year.
E511: Work sector code	Corrections only with value to be correct as at the reference date for the reporting year.
E412: Function code	Corrections only with value to be correct as at the reference date for the reporting year.
E513: FTE at reference date	Corrections only with value to be correct as at the reference date for the reporting year.
E423: FTE annual salary current duties	Corrections only with value to be correct as at the reference date for the reporting year.

If a member of staff has more than one work classification on the first reference date for a reporting year, additional work classifications can be reported through the work classifications packet.

New work classification packet/s are also to be reported for each year that a person is a member of staff on the reference date.

Data elements Data element list and search

Validations Validations list and search

Report data