Staff Full-time Equivalent Live Data Report

How to read this report

  • For Vet Employees only, the filter E511 = 2 has been applied
  • For Higher Education Employees only, the filter E511 = 1 has been applied
  • Estimated Casual staff are reported in the Casual staff estimates packet.
  • Independent Operations are reported as E510 - Organisational Unit Code in 6100 6900.

Notes: Aside from the Independent Operations figures on the summary page, the Staff Full Time Equivalent report excludes records for staff working in an independent operation (E510 = 6100, 6200 or 6900).

Definitions of what is counted in the Staff Full Time Equivalent Report are shown in the following table:

Field Coding notes
Gender Gender is determined on the basis of the first value reported on E315 (Gender code). For example, if a staff member is first reported as Male and then in a subsequent submission is reported as Female, the original classification of Male is maintained. If the original value has been revised, the revised value is used.
Current Duties Term Value reported on E507 - Current Duties Term Code for a member of staff's current duties in number of months if the term is five years or less. These are grouped as:
  • Five Years or Less - E507 - Current Duties Term Code > 0 and <= 60.
  • More than 5 years - E507 - Current Duties Term Code = 61.
  • Probationary - E507 - Current Duties Term Code = 81.
  • Confirmed - E507 - Current Duties Term Code = 82.
  • Other Term - E507 - Current Duties Term Code = 91.
  • No Information.  Any other value or no value.
Work Contract

Value reported on E506 Work contract code.

Classification Value reported on E408 – Staff Work Level Code denoting the classification type and level group for a member of staff in respect of their current duties.
Organisational Unit

Value reported on E510 - Organisational Unit Code indicating the organisational unit in which the current duties of a member of staff are being performed.

Note: Organisational unit codes must be consistent with the academic organisational units reported in the Higher Education Student Collection.

Independent operations are coded as 6100 6900, being; computing services, research, development, testing or consultancy services and other independent operations which are controlled entities.

Function Value reported on E412 - Function Code identifying the function being performed by a member of staff in the one work sector and one organisational unit in respect of their current duties.
Indigenous status

Value reported on E316 – Aboriginal and Torres Strait Islander Code.

Reported E316 status for a staff member has the following updating rules:

  • If the original reported value is 9 (no information) the record will be updated with any new value (2, 3, 4 or 5)
  • If the original reported value was 3, 4 or 5 (indigenous) HEIMS will only update the record if a new indigenous value is reported (3, 4 or 5)
  • A value of 3, 4 or 5 will not be updated if the new reported value is 9 (no information) or 2
Highest Qualification Value reported on E501 – Highest Qualification Code.

Layout of the report

Slicers on the left side of the report enable users to select Staff numbers by:

  • Reporting Year
  • Provider Type
  • Attribute


  • Details page contains unit records data. Users can see unit records data by drilling-through a value in summary page.