Full-time staff packet 2025
Version Details
- Version:
- 1.00
The full-time staff packet is used to report demographic characteristics and work classification data for each person who is a member of staff at a Table A provider or a Table B provider. Each full-time staff packet contains:
- demographic data for the member of staff as at the last reference date
- the primary work classification data for the member of staff on the first reference date for the year in which a full-time staff packet was reported for that person.
Scope
Table A providers and Table B providers are required to report a full-time staff packet for each person who, at the reference date, is:
- a member of staff
- has an effective substantive appointment, or
- has current duties which require them to undertake full‑time work or fractional full‑time work in either:
- an organisational unit of the provider including academic units, academic support services, student services, a public services or a general institution services, or
- an independent operation that is a controlled entity.
Data is to be reported for each staff member whose duties relate solely to higher education or to both higher education and vocational education and training, with the full‑time equivalence expended in relation to work undertaken in both types of work sector being reported.
Data is not to be reported for members of staff:
- whose duties relate solely to vocational education and training, or
- in any independent operation which is not a controlled entity.
Reporting deadlines
The reference date for the 2025 Staff Collection is 31 March 2025. All full-time staff data for this reference date is to be reported by 27 June 2025.
Initial reporting requirement
| Element | Required reporting |
|---|---|
| *E401: Person identification code | Required for all in-scope staff members |
| *E314: Date of birth | Required for all in-scope staff members |
| E315: Gender code | Required for all in-scope staff members |
| E316: Aboriginal and Torres Strait Islander code | Required for all in-scope staff members |
| E346: Country of birth code | Required for all in-scope staff members |
| E348: Language spoken at home code | Required for all in-scope staff members |
| E501: Highest qualification code | Required if staff member has an academic classification (E408) |
| E502: Highest qualification place code | Required if staff member has a known highest qualification (E501) |
| Extension: work classifications | |
| *E415: Reporting year | Required for all in-scope staff members |
| *E505: Appointment term | Required for all in-scope staff members |
| *E506: Work contract code | Required for all in-scope staff members |
| *E507: Current duties term | Required for all in-scope staff members |
| *E408: Staff work level code | Required for all in-scope staff members |
| *E510: Organisational unit code | Required for all in-scope staff members |
| *E511: Work sector code | Required for all in-scope staff members |
| *E412: Function code | Required for all in-scope staff members |
| *E513: FTE at reference date | Required for all in-scope staff members |
| E423: FTE annual salary current duties | Required if staff member has a non‑academic classification (E408) |
*These elements must be reported together when a full-time staff packet is created
Uniqueness
Each full-time staff packet must have a person identification code (E401) that is unique to the provider.
Revising and adding data
A provider can update and correct any data already in a full-time staff packet after the initial packet is reported as per the table below, noting that the full-time staff packet should always contain:
- demographic data for the member of staff as at the last reference date
- work classification data for the member of staff as at the reference date for the reporting year (E415).
| Element | Required reporting |
|---|---|
| E401: Person identification code | Corrections only |
| E314: Date of birth | Corrections only |
| E315: Gender code | Update to current value |
| E316: Aboriginal and Torres Strait Islander code | Update to current value |
| E346: Country of birth code | Corrections only |
| E348: Language spoken at home code | Update to current value |
| E501: Highest qualification code | Update to current value |
| E502: Highest qualification place code | Update to current value |
| Extension: work classifications | |
| E415: Reporting year | Corrections only |
| E505: Appointment term | Corrections only with value to be correct as at the reference date for the reporting year. |
| E506: Work contract code | Corrections only with value to be correct as at the reference date for the reporting year. |
| E507: Current duties term | Corrections only with value to be correct as at the reference date for the reporting year. |
| E408: Staff work level code | Corrections only with value to be correct as at the reference date for the reporting year. |
| E510: Organisational unit code | Corrections only with value to be correct as at the reference date for the reporting year. |
| E511: Work sector code | Corrections only with value to be correct as at the reference date for the reporting year. |
| E412: Function code | Corrections only with value to be correct as at the reference date for the reporting year. |
| E513: FTE at reference date | Corrections only with value to be correct as at the reference date for the reporting year. |
| E423: FTE annual salary current duties | Corrections only with value to be correct as at the reference date for the reporting year. |
If a member of staff has more than one work classification on the first reference date for a reporting year, additional work classifications can be reported through the work classifications packet.
New work classification packet/s are also to be reported each year that a person is a member of staff on a reference date.
TCSI Data Entry file upload
Templates for TCSI Data Entry are available on the Higher education file templates page.
