Element E510 - Organisational unit code
Description
A code which identifies the organisational unit in which the current duties of a member of staff are being performed
Input Packets
Packets/Groups it appears in:
Showing 0 of 6.
Validations
Showing 0 of 9.
Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 510 |
| Element Type: | String |
| Width: | 4 |
| Version Revision Date: | |
| Version: | 5.10 |
| Years version active: | 2024, 2025 |
Allowable Values
Academic Organisational Unit:
| VALUE | MEANING |
|---|---|
| 1XXX | "XXX" is the code (up to 3 characters in length) for an academic organisational unit. These codes should be consistent with the codes used for academic organisational units reported in the Higher Education Student Collection. |
Academic support services organisational units:
| VALUE | MEANING |
|---|---|
| 2100 | Libraries |
| 2200 | Computing centres |
| 2300 | Educational research and development centres |
| 2400 | External studies centres (excluding academic functions) |
| 2500 | Audio-visual and media centres |
| 2900 | Other academic support services |
Student services organisational units:
| VALUE | MEANING |
|---|---|
| 3900 | Student services (incl. health services, counselling and accommodation services and student residences, employment services, student loans/scholarships/assistance services and other student services |
Public services organisational unit:
| VALUE | MEANING |
|---|---|
| 4900 | Public services (incl. adult education, continuing education, public broadcasting services and other public services) |
General higher education provider services organisational units:
| VALUE | MEANING |
|---|---|
| 5100 | Administration and overhead services |
| 5200 | Buildings, plant and grounds |
| 5300 | Cleaning services |
| 5400 | Security and caretaker services |
| 5900 | Other general Higher Education providers services |
| 5910 | CRC (Cooperative Research Centres) |
Independent operations which are controlled entities:
| VALUE | MEANING |
|---|---|
| 6100 | Computing services |
| 6200 | Research, development, testing or consultancy services |
| 6900 | Other independent operations which are controlled entities |
Where possible, ensure the three characters for staff members' academic organisational unit codes are consistent with the codes reported against student load in unit enrolments.
The following additional code is used in departmental datasets but is NOT to be reported by Higher Education providers:
| VALUE | MEANING |
|---|---|
| 999999 | No information |
Summary
Organisation unit code was included in the Higher Education Staff Collection in 1988 as element 410. The element number changed to 510 to support the alignment with data elements in the student collection when HEPCAT was introduced in 2009.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2024 | Current | 5.10 |
The allowable values has been updated to read;
|
To improve clarity. |
07 Nov 2023 | 07 Nov 2023 |
| 2021 | 2023 | 5.00 | Incremental version number applied. | A new version number is applied to mark the transition from the Higher Education Information Management System (HEIMS) to the Tertiary Collection of Information (TCSI). | 3 Jul 2020 | 3 Jul 2020 |
| 2015 | 2020 | 4.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2012 | 2014 | 3.00 | New versioning applied to data elements | No change in requirements - Implementation of new document management system. | 11 Mar 2011 | 11 Mar 2011 |
| 2009 | 2011 | 1.00 | Changed from E410 to E510 | Introduction of HEPCAT required reconciliation of element numbers | 5 Dec 2008 | 5 Dec 2008 |
| Pre‑HESA: Element 410 was created and first used in Higher Education Staff data collection in 1997. It was changed to E510 in 2009 to be consistent with the numbering of elements in all other collections. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
