Full-time staff packet

Version Details

Version
1.01
Years
2022

The full-time staff packet is used to report demographic characteristics and work classification data for each person who is a member of staff at a Table A provider, a Table B provider or Avondale College of Higher Education. Each full-time staff packet contains:

  • demographic data for the member of staff as at the last reference date
  • the primary work classification data for the member of staff on the first reference date for the year in which a full-time staff packet was reported for that person.

Scope

Table A providers, Table B providers and Avondale College of Higher Education are required to report a full-time staff packet for each person who, at the reference date, is:

  • a member of staff
  • has an effective substantive appointment, or
  • has current duties which require them to undertake full‑time work or fractional full‑time work in either:
    • an organisational unit of the provider including academic units, academic support services, student services, a public services or a general institution services, or
    • an independent operation that is a controlled entity.

Data is to be reported for each staff member whose duties relate solely to higher education or to both higher education and vocational education and training, with the full‑time equivalence expended in relation to work undertaken in both types of work sector being reported.

 

Data is not to be reported for members of staff:

  • whose duties relate solely to vocational education and training, or
  • in any independent operation which is not a controlled entity.

Reporting deadlines

The reference date for the 2022 Staff Collection is 31 March 2022. All full-time staff data for this reference date is to be reported by 30 June 2022.

Initial reporting requirement

Element

Required reporting

*E401: Person identification code

Required for all in-scope staff members

*E314: Date of birth

Required for all in-scope staff members

E315: Gender code

Required for all in-scope staff members

E316: Aboriginal and Torres Strait Islander code

Required for all in-scope staff members

E346: Country of birth code

Required for all in-scope staff members

E348: Language spoken at home code

Required for all in-scope staff members

E501: Highest qualification code

Required if staff member has an academic classification (E408)

E502: Highest qualification place code

Required if staff member has a known highest qualification (E501)

Extension: work classifications

*E415: Reporting year

Required for all in-scope staff members

*E505: Appointment term

Required for all in-scope staff members

*E506: Work contract code

Required for all in-scope staff members

*E507: Current duties term

Required for all in-scope staff members

*E408: Staff work level code

Required for all in-scope staff members

*E510: Organisational unit code

Required for all in-scope staff members

*E511: Work sector code

Required for all in-scope staff members

*E412: Function code

Required for all in-scope staff members

*E513: FTE at reference date

Required for all in-scope staff members

E423: FTE annual salary current duties

Required if staff member has a non‑academic classification (E408)

*These elements must be reported together when a full-time staff packet is created

Uniqueness

Each full-time staff packet must have a person identification code (E401) that is unique to the provider.

Revising and adding data

A provider can update and correct any data already in a full-time staff packet after the initial packet is reported as per the table below, noting that the full-time staff packet should always contain:

  • demographic data for the member of staff as at the last reference date
  • work classification data for the member of staff as at the reference date for the reporting year (E415).

Element

Required reporting

E401: Person identification code

Corrections only

E314: Date of birth

Corrections only

E315: Gender code

Update to current value

E316: Aboriginal and Torres Strait Islander code

Update to current value

E346: Country of birth code

Corrections only

E348: Language spoken at home code

Update to current value

E501: Highest qualification code

Update to current value

E502: Highest qualification place code

Update to current value

Extension: work classifications

E415: Reporting year

Corrections only

E505: Appointment term

Corrections only with value to be correct as at the reference date for the reporting year.

E506: Work contract code

Corrections only with value to be correct as at the reference date for the reporting year.

E507: Current duties term

Corrections only with value to be correct as at the reference date for the reporting year.

E408: Staff work level code

Corrections only with value to be correct as at the reference date for the reporting year.

E510: Organisational unit code

Corrections only with value to be correct as at the reference date for the reporting year.

E511: Work sector code

Corrections only with value to be correct as at the reference date for the reporting year.

E412: Function code

Corrections only with value to be correct as at the reference date for the reporting year.

E513: FTE at reference date

Corrections only with value to be correct as at the reference date for the reporting year.

E423: FTE annual salary current duties

Corrections only with value to be correct as at the reference date for the reporting year.

If a member of staff has more than one work classification on the first reference date for a reporting year, additional work classifications can be reported through the work classifications packet.

New work classification packet/s are also to be reported each year that a person is a member of staff on a reference date.

TCSI Data Entry file upload

Templates for TCSI Data Entry are available on the Higher education file templates page.