Element E314 - Date of birth
Description
The day, month and year of birth of the person
Input Packets
Packets/Groups it appears in:
Showing 0 of 6.
Validations
Showing 0 of 18.
Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 314 |
| Element Type: | Date |
| Width: | 10 |
| Version Revision Date: | |
| Version: | 8.00 |
| Years version active: | 2021, 2022, 2023, 2024, 2025 |
Allowable Values
NILWhere date of birth cannot be provided, report ‘1901-01-01’.
Applications and Offers Only
HEPs / TACs
Data is required in all submissions.
Summary
Element 314 is a unique identifier and was included in the original Higher Education Student data collection in 1987. It continued as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.
In 2009 it was included in the VET FEE‑HELP data collection. In the same year staff element number 403 (Date of Birth Code) changed to 314 so that it aligned with the elements used in the student data collection with the introduction of HEPCAT.
In 2010 element 314 was included in the University Applications and Offers data collection.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2018 | 2020 | 7.00 | Updated element description | The element is shared across collections | 18 Sep 2017 | 18 Sep 2017 |
| 2015 | 2017 | 6.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2014 | 2014 | 5.00 | Applications and Offers Data Collection updated coding notes to include reference to TAC's Data Elements Map in the HEIMS Web Services Specification. | To clarify information | 27 Mar 2013 | 27 Mar 2013 |
| 2013 | 2013 | 4.00 | Moved coding notes from Application Details AD file structure documents | To streamline documentation | 14 Feb 2012 | 14 Feb 2012 |
| 2012 | 2012 | 3.00 | New version numbers applied to all data elements | No change in requirements Implementation of new departmental document management system | 11 Mar 2011 | 11 Mar 2011 |
| 2010 | 2011 | 1.20 | Addition of coding notes; change to element description and code meanings to accommodate use for Applications and Offers; | Introduction of Applications and Offers Data Collection | 30 Nov 2009 | 5 Dec 2008 |
| 2009 | 2009 | 1.10 | Addition of coding notes and update of element description and code meanings to accommodate use by VET providers | Introduction of VET FEE‑HELP. Staff element 403 (Date of Birth code) changed to 314 to align with student data collection. | 5 Dec 2008 | 5 Dec 2008 |
| 2006 | 2008 | 1.01 | Modified to reflect the change of file name from HELP‑DUE File to Commonwealth Assisted Students File | Updated to reflect change of name of Commonwealth Assisted Students File. | 18 Dec 2006 | 18 Dec 2006 |
| 2005 | 2008 | 1.00 | Inclusion in 2005 student data collection | Implementation of new policy and initiatives under HESA 2013. | 9 Dec 2004 | 9 Dec 2004 |
| Pre-HESA: Element 314 was included in the original Higher Education student data collection in 1987. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA). There have been no significant coding changes to this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
