Element E314 - Date of birth

Description

The day, month and year of birth of the person

Scheduled Validations

Format

Code category	Element (E)
Element #	314
Element Type:	Date
Width:	10
Version Revision Date:
Version:	8.00
Years version active:	2021, 2022, 2023

Allowable Values

NIL

Additional Information

Element history and Supporting Information

Summary

Element 314 is a unique identifier and was included in the original Higher Education Student data collection in 1987. It continued as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.

In 2009 it was included in the VET FEE‑HELP data collection. In the same year staff element number 403 (Date of Birth Code) changed to 314 so that it aligned with the elements used in the student data collection with the introduction of HEPCAT.

In 2010 element 314 was included in the University Applications and Offers data collection.

Table 1. Change control information with links to relevant versions 1

First year version applied	Last year version applied	Version	Change	Reason for change	Notice date	Issue date
2018	2020	7.00	Updated element description	The element is shared across collections	18 Sep 2017	18 Sep 2017
2015	2017	6.00	Re‑format document to conform with the department's application upgrade	Ministerial Notice document system upgrade	22 May 2014	22 May 2014
2014	2014	5.00	Applications and Offers Data Collection updated coding notes to include reference to TAC's Data Elements Map in the HEIMS Web Services Specification.	To clarify information	27 Mar 2013	27 Mar 2013
2013	2013	4.00	Moved coding notes from Application Details AD file structure documents	To streamline documentation	14 Feb 2012	14 Feb 2012
2012	2012	3.00	New version numbers applied to all data elements	No change in requirements Implementation of new departmental document management system	11 Mar 2011	11 Mar 2011
2010	2011	1.20	Addition of coding notes; change to element description and code meanings to accommodate use for Applications and Offers;	Introduction of Applications and Offers Data Collection	30 Nov 2009	5 Dec 2008
2009	2009	1.10	Addition of coding notes and update of element description and code meanings to accommodate use by VET providers	Introduction of VET FEE‑HELP. Staff element 403 (Date of Birth code) changed to 314 to align with student data collection.	5 Dec 2008	5 Dec 2008
2006	2008	1.01	Modified to reflect the change of file name from HELP‑DUE File to Commonwealth Assisted Students File	Updated to reflect change of name of Commonwealth Assisted Students File.	18 Dec 2006	18 Dec 2006
2005	2008	1.00	Inclusion in 2005 student data collection	Implementation of new policy and initiatives under HESA 2013.	9 Dec 2004	9 Dec 2004
Pre-HESA: Element 314 was included in the original Higher Education student data collection in 1987. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA). There have been no significant coding changes to this element.

Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.

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