Student packet (VET) 2024
Version Details
- Version:
- 1.00
The student packet is used report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more course admission packets.
Scope
Providers are required to report a student packet for every student who is to be admitted to an 'approved course' and who is eligible to apply for a VSL loan.
Structure and reporting requirement
| Element | Name | Reporting requirement | Deadline |
|---|---|---|---|
| *E313 | Student identification code | Required for all in scope students | Before the first course admission is linked to the student |
| *E314 | Date of birth | Required for all in scope students | Before the first course admission is linked to the student |
| E402 | Student family name | Required if the student accesses a VSL loan | Before the first course admission is linked to the student |
| E403 | Student given name - first | Required if the student accesses a VSL loan | Before the first course admission is linked to the student |
| E404 | Student given name - others | Required if the student accesses a VSL loan | Before the first course admission is linked to the student |
| E315 | Gender code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E316 | Aboriginal and Torres Strait Islander code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E346 | Country of birth code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E348 | Language spoken at home code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E572 | Year left school | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E612 | Level left school | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E661 | Term address country code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E658 | Residential address country code | Required for all in scope students | Within 14 days of the earliest census date for the student |
| E319 | Term address postcode | Required for all in scope students with who have a term address in Australia | Within 14 days of the earliest census date for the student |
| E320 | Residential address postcode | Required for all in scope students who reside in Australia | Within 14 days of the earliest census date for the student |
| E410 | Residential address street | Required if the student accesses a VSL loan | Within 14 days of the earliest census date for the student |
| E469 | Residential address suburb | Required if the student accesses a VSL loan | Within 14 days of the earliest census date for the student |
| E470 | Residential address state | Required if the student accesses a VSL loan and is residing in Australia | Within 14 days of the earliest census date for the student |
| E416 | Tax file number | Required if the student accesses a VSL loan and has a TFN | Within 14 days of the earliest census date for the student |
| E488 | CHESSN | Required if the student accesses a VSL loan | Within 14 days of the earliest census date for the student |
| E584 | Unique student identifier | Required if the student accesses a VSL loan or if available | Within 14 days of the earliest census date for the student |
| E347 | Year of arrival in Australia | Optional | n/a |
| E615 | Disability code | Required for all in scope students who report that they have a disability | Within 14 days of the earliest census date for the student |
| E358 | Citizen resident code | Required for all in scope students | Within 14 days of the earliest census date for the student |
*These elements must be reported together when a new student packet is created
Uniqueness
Each student packet must have student identification code ((E313)) that is unique to the provider.
Revising and adding data
A provider can revise any data already in a student packet after the initial packet is reported as per the table below.
A student packet cannot be deleted if it is linked to an active unit enrolment packet.
If there is an actual change through time (not a data correction) to the citizen resident code (E358) for a student, that change is to be reported by creating a citizenship packet so that dates are reported to indicate the timing of the change.
If the student reports having more than one disability, additional disability codes (E615) are to be reported through the disability packet. If there is an actual change (not a data correction) to a student’s disability, this change is also to be reported using the disability packet so that dates are reported to indicate the timing of the change.
TCSI Data Entry file upload
Templates for TCSI Data Entry are available on the VET Student Loans file templates page.
