Element E402 - Student family name
Description
The family name of the student/applicant.
Input Packets
Packets/Groups it appears in:
Showing 0 of 4.
Validations
Showing 0 of 9.
Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 402 |
| Element Type: | String |
| Width: | 40 |
| Version Revision Date: | |
| Version: | 7.00 |
| Years version active: | 2021, 2022, 2023, 2024, 2025 |
Allowable Values
| VALUE | MEANING |
|---|---|
| Any data | Text provided by the student/applicant |
| 9999 | Family name cannot be provided (course applicants only) |
This is the text provided by the student/applicant.
For students with one name, report it as a family name.
Applications and Offers only
HEPs / TACs
Data is required.
Where family name cannot be provided, report ‘9999’.
TCSI Support Change History
| Revision Data | Change Details | Change Reason |
|---|---|---|
| 2024-11-25 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2023-12-21 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2022-12-19 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2022-12-16 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2021-11-19 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2020-06-30 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2019-09-24 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2014-05-22 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
Summary
Element 402 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.
The element was included in the VET FEE‑HELP data collection in 2009.
In 2010 it was included in the University Applications and Offers data collection.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2015 | 2020 | 6.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2014 | 2014 | 5.00 | Applications and Offers Data collection - Updated coding notes to include reference to Data Elements Map in the HEIMS Web Services Specification | To clarify information | 27 Mar 2013 | 27 Mar 2013 |
| 2013 | 2013 | 4.00 | Moved coding notes from Application Details AD file structure documents | To streamline documentation | 14 Feb 2012 | 14 Feb 2012 |
| 2012 | 2012 | 3.00 | New versioning applied to data elements | No change in requirements - Implementation of new document management system. | 11 Mar 2011 | 11 Mar 2011 |
| 2010 | 2011 | 1.20 | Addition of coding notes and update of element description to accommodate use for Applications and Offers | New collection | 30 Nov 2009 | 5 Dec 2008 |
| 2009 | 2009 | 1.10 | Addition of coding notes and update of element description to accommodate use by VET providers | Introduction of VET FEE‑HELP | 5 Dec 2008 | 5 Dec 2008 |
| 2006 | 2008 | 1.00 | Update of element to reflect the change of file name from HELP‑DUE file to Commonwealth Assisted Students file | Updated to reflect change of name of Commonwealth Assisted Students file. | 18 Dec 2006 | 18 Dec 2006 |
| 2005 | 2005 | 0.10 | Coding and code meanings modified to support the policy and program initiatives under HESA. | Implementation of HESA | 9 Dec 2004 | 9 Dec 2004 |
| Pre‑HESA: Element 402 was included in the original Higher Education student data collection in 1989. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA). There have been no significant coding changes to this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
