Element E488 - Commonwealth Higher Education Student Support Number (CHESSN)
Description
A code, allocated by the department, which uniquely identifies the student and remains constant from year to year.
Input Packets
Packets/Groups it appears in:
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Validations
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Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 488 |
| Element Type: | String |
| Width: | 10 |
| Version Revision Date: | |
| Version: | 7.00 |
| Years version active: | 2021, 2022, 2023 |
Allowable Values
NILA CHESSN must be reported if the student is Commonwealth Assisted.
A student may make a number of separate course enrolments at a Provider in the one year or over a number of years, and the CHESSN must be constant across courses and over time.
Where a student returns to a Provider to resume a course or to undertake a new course, the CHESSN must be the same as that used at the time of the student’s first enrolment at a Provider after 31 December 2004.
The CHESSN will only be used to allow eligibility to Commonwealth assistance to be facilitated and monitored.
TCSI Support Change History
| Revision Data | Change Details | Change Reason |
|---|---|---|
| 2014-05-22 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
Summary
Element 488 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Higher Education Support Act 2003 (HESA) which was implemented in 2005.
The element was included in the VET FEE‑HELP data collection in 2009.
In 2010 it was included in the University Applications and Offers data collection. There have been some coding changes to this element since to support program change and clarify information.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2015 | 2020 | 6.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2014 | 2014 | 5.00 | Update of coding notes to include reference to TAC's Data Elements Map in the HEIMS Web Services Specification and that the code should reflect the applicant's residential address (not postal address) | To clarify information | 27 Mar 2013 | 27 Mar 2013 |
| 2013 | 2013 | 4.00 | Coding notes and input files updated to reflect element added to Application Details (AD) file structure (HEP only) | New reporting requirement | 14 Feb 2012 | 14 Feb 2012 |
| 2012 | 2012 | 3.00 | New versioning applied to data elements | No change in requirements - Implementation of new document management system. | 11 Mar 2011 | 11 Mar 2011 |
| 2009 | 2011 | 1.10 | No change in requirements for HEPs Addition of coding notes and/or list of VET input files; and/or change to element description and/or code meanings to accommodate use by VET providers | Introduction of VET FEE‑HELP | 5 Dec 2008 | 5 Dec 2008 |
| 2005 | 2008 | 1.00 | Coding and code meanings modified to support the policy and program initiatives under HESA 2003. | Implementation of new policy and initiatives under HESA 2003. | 9 Dec 2004 | 9 Dec 2004 |
| Pre‑HESA: There is no earlier version of this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
