Student packet (VET)

Version Details

Version
1.00
Years
2021

The student packet is used report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more course admission packets.

Scope

Providers are required to report a student packet for every student who is to be admitted to an 'approved course' and who is eligible to apply for a VSL loan.

Structure and reporting requirement

Element Name Reporting requirement Deadline
*E313 Student identification code Required for all in scope students Before the first course admission is linked to the student
*E314 Date of birth Required for all in scope students Before the first course admission is linked to the student
E402 Student family name Required if the student accesses a VSL loan Before the first course admission is linked to the student
E403 Student given name - first Required if the student accesses a VSL loan Before the first course admission is linked to the student
E404 Student given name - others Required if the student accesses a VSL loan Before the first course admission is linked to the student
E315 Gender code Required for all in scope students Within 14 days of the earliest census date for the student
E316 Aboriginal and Torres Strait Islander code Required for all in scope students Within 14 days of the earliest census date for the student
E346 Country of birth code Required for all in scope students Within 14 days of the earliest census date for the student
E348 Language spoken at home code Required for all in scope students Within 14 days of the earliest census date for the student
E572 Year left school Required for all in scope students Within 14 days of the earliest census date for the student
E612 Level left school Required for all in scope students Within 14 days of the earliest census date for the student
E661 Term address country code Required for all in scope students Within 14 days of the earliest census date for the student
E658 Residential address country code Required for all in scope students Within 14 days of the earliest census date for the student
E319 Term address postcode Required for all in scope students with who have a term address in Australia Within 14 days of the earliest census date for the student
E320 Residential address postcode Required for all in scope students who reside in Australia Within 14 days of the earliest census date for the student
E410 Residential address street Required if the student accesses a VSL loan Within 14 days of the earliest census date for the student
E469 Residential address suburb Required if the student accesses a VSL loan Within 14 days of the earliest census date for the student
E470 Residential address state Required if the student accesses a VSL loan and is residing in Australia Within 14 days of the earliest census date for the student
E416 Tax file number Required if the student accesses a VSL loan and has a TFN Within 14 days of the earliest census date for the student
E488 CHESSN Required if the student accesses a VSL loan Within 14 days of the earliest census date for the student
E584 Unique student identifier Required if the student accesses a VSL loan or if available Within 14 days of the earliest census date for the student
E347 Year of arrival in Australia Optional n/a
E615 Disability code Required for all in scope students who report that they have a disability Within 14 days of the earliest census date for the student
E358 Citizen resident code Required for all in scope students Within 14 days of the earliest census date for the student

*These elements must be reported together when a new student packet is created

Uniqueness

Each student packet must have student identification code (E313) that is unique to the provider.

Revising and adding data

A provider can revise any data already in a student packet after the initial packet is reported as per the table below.

A student packet cannot be deleted if it is linked to an active unit enrolment packet.

If there is an actual change through time (not a data correction) to the citizen resident code (E358) for a student, that change is to be reported by creating a citizenship packet so that dates are reported to indicate the timing of the change.

If the student reports having more than one disability, additional disability codes (E615) are to be reported through the disability packet. If there is an actual change (not a data correction) to a student’s disability, this change is also to be reported using the disability packet so that dates are reported to indicate the timing of the change.

Element Revisions required
E313: Student identification code Corrections only
E314: Date of birth Corrections only
E402: Student family name Update to current value
E403: Student given name - first Update to current value
E404: Student given name - others Update to current value
E315: Gender code Update to current value
E316: Aboriginal and Torres Strait Islander code Update to current value
E346: Country of birth code Corrections only
E348: Language spoken at home code Update to current value
E572: Year left school Update to current value
E612: Level left school Update to current value
E661: Term address country code Update to current value
E658: Residential address country code Update to current value
E319: Term address postcode Update to current value
E320: Residential address postcode Update to current value
E410: Residential address street Update to current value
E469: Residential address suburb Update to current value
E470: Residential address state Update to current value
E416: Tax file number Corrections only
E488: CHESSN Corrections only
E584: Unique student identifier Corrections only
E347: Year of arrival in Australia Corrections only
E615: Disability code Corrections only Changes through time reported by creating a disability packet
E358: Citizen resident code Corrections only Changes through time reported by creating a citizenship packet

TCSI Data Entry file upload

Templates for TCSI Data Entry are available on the VET Student Loans file templates page.