Course admission packet (VET) 2022
Version Details
- Version:
- 1.00
The course admission packet is used report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. The data collected through a course admission packet is referenced by one or more unit enrolment packets.
Scope
Providers are required to report a course admission packet each time a student who would be eligible to apply for a VSL loan is admitted to an 'approved course' of the provider.
Structure and reporting requirement
| Element | Name | Reporting requirement | Deadline |
|---|---|---|---|
| *UID8 or *E313 |
Student resource key or Student identification code |
Required for all in scope course admissions | Within 7 days of a student being admitted to a course |
| *UID5 or *E307 |
Course resource key or Course code |
Required for all in scope course admissions | Within 7 days of a student being admitted to a course |
| *E534 | Course of study commencement date | Required for all in scope course admissions | Within 7 days of a student being admitted to a course |
| E330 | Type of attendance code | Required for all in scope course admissions | Within 14 days of the first census date linked to the course admission |
| E620 | Highest attainment code | Required for all in scope course admissions | Within 14 days of the first census date linked to the course admission |
| E575 | Study reason code | Required for all in scope course admissions | Within 14 days of the first census date linked to the course admission |
| E576 | Labour force status code | Required for all in scope course admissions | Within 14 days of the first census date linked to the course admission |
| E599 | Course outcome code | Required if the student is no longer enrolled in the course or has formally deferred | Within 7 days of a student taking a leave of absence, completing the course or ceasing enrolment in the course |
| E592 | Course outcome date | Required if a course is completed | Within 7 days of the student completing the course |
| E327 | Basis for admission code | Required for all in scope course admissions | Within 14 days of the first census date linked to the course admission |
| E560 | Credit used value | Optional if credit is used | Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course |
| E561 | Credit basis code | Optional if credit is used | Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course |
*These elements must be reported together when a new course admission packet is created
Uniqueness
Each course admission packet must have a unique combination of values for:
- student (UID8 or E313)
- course (UID5 or E307)
- course of study commencement date (E534).
Revising and adding data
A provider can revise any data already in a course admission packet after the initial packet is reported as per the table below.
| Element | Revisions required |
| UID8: Student resource key or E313: Student identification code |
Corrections only |
| UID5: Course resource key or E307: Course code |
Corrections only |
| E534: Course of study commencement date | Corrections only |
| E330: Type of attendance code | Update to current value |
| E620: Highest attainment code | Corrections only. Value is to be correct as at the course of study commencement date (E534) |
| E575: Study reason code | Corrections only. Value is to be correct as at the course of study commencement date (E534) |
| E576: Labour force status code | Corrections only. Value is to be correct as at the course of study commencement date (E534) |
| E599: Course outcome code | Update to current value |
| E592: Course outcome date | Update to current value |
| E327: Basis for admission code | Corrections only. Value is to be correct as at the course of study commencement date (E534). Additional codes reported by creating a basis for admission packet |
| E560: Credit used value | Corrections only Additional credit reported by creating a course prior credit packet |
| E561: Credit basis code | Corrections only Additional credit reported by creating a course prior credit packet |
A course admission packet cannot be deleted if it is linked to an active unit enrolment packet.
The course identifier (UID5 or E307) should only be amended where data has been incorrectly reported through a genuine administrative error. The course identifier must not be revised as a result of a student transferring between courses. A new course admissions packet is to be created in this instance.
If a student has:
- more than one basis for admission into the course, the additional basis for admission code (E327) is to be reported through the basis for admission packet
- credit applied towards the requirements of the course on more than one occasion, the additional credit values and codes (E560 and E561)) are to be reported through the course prior credit packet.
TCSI Data Entry file upload
Course admissions are updated on the Course admission file available for download on the course admissions group page.
