Element E313 - Student identification code
Description
A code which uniquely identifies the student within the Provider and remains constant from year to year
Input Packets
Packets/Groups it appears in:
Showing 0 of 3.
Validations
Showing 0 of 21.
Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 313 |
| Element Type: | String |
| Width: | 10 |
| Version Revision Date: | |
| Version: | 6.00 |
| Years version active: | 2021, 2022, 2023, 2024, 2025 |
Allowable Values
NILThis code is assigned by the Provider.
A student may make a number of course enrolments at a Provider in a year or over a number of years. Within the one Provider, the identification code for the student must be constant across courses and over time. Where a student returns to a Provider to resume a course or to undertake a new course, the identification code must be the same as that used at the time of the student’s first enrolment at the Provider.
Where a Provider is amalgamated with another Provider this may lead to the need for the identification code for some students to be changed. In such circumstances, the department should be consulted so that any arrangements required to ensure continuity of the identification code can be agreed on.
TCSI Support Change History
| Revision Data | Change Details | Change Reason |
|---|---|---|
| 2014-05-22 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
Summary
Element 313 was included in the original Higher Education student data collection in 1987. It continued as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.
In 2009 it was included in the VET FEE‑HELP data collection and was modified to include reference to VET providers.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2015 | 2020 | 4.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2014 | 2014 | 3.1 | Replaced reference to "DEEWR" with "the department" | Machinery of government changes | 27 Mar 2013 | 16 Oct 2013 |
| 2012 | 2013 | 3.00 | New version numbers applied to all data elements | No change in requirements Implementation of new departmental document management system | 11 Mar 2011 | 11 Mar 2011 |
| 2009 | 2011 | 1.20 | Addition of coding notes and/or list of VET input files; and/or change to element description and/or code meanings to accommodate use by VET providers | Introduction of VET FEE‑HELP | 5 Dec 2008 | 5 Dec 2008 |
| 2008 | 2008 | 1.10 | Modification to add Commonwealth Scholarships (CS) File to section under Input Files. | Program change | 16 Oct 2007 | 16 Oct 2007 |
| 2007 | 2007 | 1.01 | Modified to reflect the change of file name from HELP‑DUE File to Commonwealth Assisted Students File | Updated to reflect change of name of Commonwealth Assisted Students File. | 18 Dec 2006 | 18 Dec 2006 |
| 2005 | 2006 | 1.00 | Inclusion in 2005 student data collection | Implementation of new policy and initiatives under HESA 2003. | 9 Dec 2004 | 9 Dec 2004 |
| Pre‑HESA: Element 313 was included in the original Higher Education student data collection in 1987. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. There have been no significant changes to this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
