Unit enrolment packet 2022

Scope

Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study with the provider where:

the provider delivers teaching resources
the provider sets or charges student contributions or tuition fees
the unit of study is wholly work experience in industry, or
the unit of study is undertaken by a domestic student as part of a formal overseas exchange program and will count as credit towards a course with the provider and for which the overseas provider is not charging tuition fees,

except for units of study:

undertaken by overseas students in Australia as part of a formal exchange program where the student is not being charged tuition fees by the provider
for English language intensive courses for overseas students (ELICOS)
for which the cost of resources are met by another Australian provider
involving work experience undertaken as a requirement of a course but which does not meet the definition of work experience in industry or does not count as credit towards the course's total credit requirements
leading to the award of a higher doctorate
for cross-institutional programs where the provider is not meeting the cost of the resources for the unit of study (these unit enrolments are to be reported by the provider that is meeting the cost of the resources)
where the student has been granted an exemption or deferral
undertaken by a domestic student as part of a formal overseas exchange program that will not count as credit towards a course with the provider.

Initial reporting requirement

Element	Required reporting	Deadline
*UID15: Course admission resource key or E313/E307/E534: Unique course admission combination	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E354: Unit of study code	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E464: Discipline code	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E622: Unit of study year-long indicator	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E489: Unit of study census date	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E600: Unit of study commencement date	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E355: Unit of study status code	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E601: Unit of study outcome date	Required for all in-scope unit enrolments	Within 7 days of the student enrolling in a unit of study
*E337: Work experience in industry code	Required for all in‑scope unit enrolments that are WEI	Within 7 days of the student enrolling in a unit of study
*E551: Summer and winter school code	Required for all in‑scope unit enrolments that are a summer or winter school unit	Within 7 days of the student enrolling in a unit of study
E660: Delivery location – country code	Required for all in-scope unit enrolments	Within 14 days of the census date
E329: Mode of attendance code	Required for all in-scope unit enrolments	Within 14 days of the census date
E490: Student status code	Required for all in-scope unit enrolments	Within 14 days of the census date
E477: Delivery location – postcode	Required if the unit enrolment will be delivered in Australia	Within 14 days of the census date
E392: Maximum student contribution code	Required if student is Commonwealth supported for the unit of study	Within 14 days of the census date
E446: Remission reason code	Required if unit of study is remitted for the student	Within 7 days of the unit of study being remitted
^E339: EFTSL	Required if provider does not report AOUs	Within 7 days of the student enrolling in a unit of study
E384: Amount charged	Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E381: Amount paid upfront	Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E529: Loan fee	Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E558: HELP loan amount	Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
	Extension: AOU for reporting multiple values:
^E339: EFTSL	Required if provider reports AOUs	Within 7 days of the student enrolling in a unit of study
E384: Amount charged	Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E381: Amount paid upfront	Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E529: Loan fee	Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date
E558: HELP loan amount	Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date	Within 14 days of the census date

*These elements must be reported together when a unit enrolment packet is created

^#AOU (E333) must be reported in the AOU extension packet when it is created

^EFTSL (E339) must be reported either in the main unit enrolment packet or the AOU extension when the enrolment packet is created.

Uniqueness

There cannot be multiple unit enrolment packets with the same combination of values for:

student (UID8 or E313)
unit of study code (E354)
unit of study census date (E489)

A student can study the same unit of study more than once, so long as the commencement and outcome dates do not overlap.

For providers that use AOUs, each unit enrolment packet must also have a unique value for the academic organisational unit code (E333).

Reporting notes

Providers that use academic organisational units (AOUs) are able to report each unit enrolment with multiple fractional values for EFTSL (E339), amount charged (E384), amount paid upfront (E381), loan fee (E529) and HELP loan amount (E558). These fractional values are then summed by the system to the calculate total values for the unit enrolment. A provider reporting AOU extensions must only report the above elements (E339, E384, E381, E529 and E489) in the AOU extension and leave the totals blank in the unit enrolment packet.

Each unit enrolment packet must only contain units of study that contribute to the academic requirements of the course indicated by the course admission identifier (UID15 or combination of E313/E307/E534). Where a student is undertaking units of study with the provider that cannot be counted as credit towards the course or units of study undertaken after the academic requirements of the course have been met, the unit enrolment is to be reported for a separate course admission that identifies the course as a non-award course.

Revising data

A provider can update or correct any data already in a unit enrolment packet after the initial packet is reported, as per the following table.

Element	Revisions required
UID15: Course admission resource key or E313/E307/E534: Unique course admission combination	Corrections only
E354: Unit of study code	Corrections only
E464: Discipline code	Corrections only
E622: Unit of study year-long indicator	Corrections only
E489: Unit of study census date	Corrections only
E600: Unit of study commencement date	Corrections only
E355: Unit of study status code	Update to current value
E601: Unit of study outcome date	Update to current value
E337: Work experience in industry code	Corrections only
E551: Summer and winter school code	Corrections only
E660: Delivery location – country code	Corrections only
E329: Mode of attendance code	Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489)
E490: Student status code	Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489)
E477: Delivery location - postcode	Corrections only. Value is to be correct as at the unit of study census date (E489)
E392: Maximum student contribution code	Corrections only. Value is to be correct as at the unit of study census date (E489)
E446: Remission reason code	Update to current value
E339: EFTSL	Corrections only. Value is to be correct as at the unit of study census date (E489)
E384: Amount charged	Corrections only. Value is to be correct as at the unit of study census date (E489)
E381: Amount paid upfront	Corrections only. Value is to be correct as at the unit of study census date (E489)
E529: Loan fee	Corrections only. Value is to be correct as at the unit of study census date (E489)
E558: HELP loan amount	Corrections only. Value is to be correct as at the unit of study census date (E489)
E333: Academic organisational unit code	Corrections only. Value is to be correct as at the unit of study census date (E489)
E339: EFTSL	Corrections only. Value is to be correct as at the unit of study census date (E489)
E384: Amount charged	Corrections only. Value is to be correct as at the unit of study census date (E489)
E381: Amount paid upfront	Corrections only. Value is to be correct as at the unit of study census date (E489)
E529: Loan fee	Corrections only. Value is to be correct as at the unit of study census date (E489)
E558: HELP loan amount	Corrections only. Value is to be correct as at the unit of study census date (E489)

TCSI Data Entry file upload

Unit enrolments and AOUs are updated on the Unit enrolment file available for download on the Unit enrolment group page.

Report data