Element E355 - Unit of study status code
Description
A code which categorises the status of a student's unit of study.
Input Packets
Packets/Groups it appears in:
Showing 0 of 3.
Validations
Showing 0 of 19.
Scheduled Validations
Format
| Code category | Element (E) |
|---|---|
| Element # | 355 |
| Element Type: | String |
| Width: | 1 |
| Version Revision Date: | |
| Version: | 4.00 |
| Years version active: | 2021, 2022, 2023, 2024, 2025 |
Allowable Values
| VALUE | MEANING |
|---|---|
| 1 | Withdrew without academic penalty |
| 2 | Failed |
| 3 | Successfully completed all the requirements |
| 4 | Unit of study to be commenced later in the year or still in process of completing or completion status not yet determined |
| 5 | Recognition of prior learning (VET only) |
| 6 | Withdrew due to medical reasons |
If the student cites medical issues as the reason for their withdrawal from the unit of study, report ‘6’. This is regardless of the type, nature or severity of the issue reported by the student and irrespective of whether the student has or has not supplied the Provider with evidence of their medical circumstances.
All other withdrawals, including withdrawals before the census date, should be coded as ‘1’. Providers that do not collect reasons for withdrawal from a unit of study should code all withdrawals as ‘1’.
Higher Education Providers
Code ‘5’ is not applicable.
VET Providers
Refer to the Reporting RPL guide and the Glossary definition of Recognition of prior learning for further details.
VET students that do not complete the unit of study as the result of a tuition assurance transfer should be coded as ‘1’.
TCSI Support Change History
| Revision Data | Change Details | Change Reason |
|---|---|---|
| 2024-11-25 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2023-12-21 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2022-12-19 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2022-12-16 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2021-11-19 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2020-06-30 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
| 2014-05-22 | Re‑format document to conform with the department's application upgrade |
Ministerial Notice document system upgrade |
Summary
Element 355 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. The element was included in the VET FEE‑HELP data collection in 2009. In 2011 there was the addition of new code "5" to accommodate the reporting of recognition of prior learning (VET only).
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2015 | 2020 | 4.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2012 | 2014 | 3.00 | New versioning applied to data elements | No change in requirements - Implementation of new document management system. | 11 Mar 2011 | 11 Mar 2011 |
| 2011 | 2011 | 1.20 | Addition of new code "5" to accommodate the reporting of recognition of prior learning (VET only); coding notes added to clarify coding requirements for Higher Education/VET Providers | To support collection of statistical data; VET FEE‑HELP reporting requirements | 3 Sep 2011 | 3 Sep 2011 |
| 2009 | 2010 | 1.10 | Addition of coding notes and update of element description to accommodate use by VET providers | Introduction of VET FEE‑HELP | 5 Dec 2008 | 5 Dec 2008 |
| 2005 | 2008 | 1.00 | Coding and code meanings modified to support the policy and program initiatives under HESA | Implementation of new policy and initiatives under HESA 2013. | 9 Dec 2004 | 9 Dec 2004 |
| Pre‑HESA: Element 355 was included in the original Higher Education student data collection in 1989. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. There have been no significant coding changes to this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
