Unit enrolment packet 2021
Version Details
- Version:
- 1.00
The unit enrolment packet is used to report a student’s enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet.
Scope
Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study with the provider where:
- the provider delivers teaching resources
- the provider sets or charges student contributions or tuition fees
- the unit of study is wholly work experience in industry, or
- the unit of study is undertaken by a domestic student as part of a formal overseas exchange program and will count as credit towards a course with the provider and for which the overseas provider is not charging tuition fees,
except for units of study:
- undertaken by overseas students in Australia as part of a formal exchange program where the student is not being charged tuition fees by the provider
- for English language intensive courses for overseas students (ELICOS)
- for which the cost of resources are met by another Australian provider
- involving work experience undertaken as a requirement of a course but which does not meet the definition of work experience in industry or does not count as credit towards the course's total credit requirements
- leading to the award of a higher doctorate
- for cross-institutional programs where the provider is not meeting the cost of the resources for the unit of study (these unit enrolments are to be reported by the provider that is meeting the cost of the resources)
- where the student has been granted an exemption or deferral
- undertaken by a domestic student as part of a formal overseas exchange program that will not count as credit towards a course with the provider.
Initial reporting requirement
Element |
Required reporting |
Deadline |
---|---|---|
*UID15: Course admission resource key or |
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in‑scope unit enrolments that are WEI |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in‑scope unit enrolments that are a summer or winter school unit |
Within 7 days of the student enrolling in a unit of study |
|
Required for all in-scope unit enrolments |
Within 14 days of the census date |
|
Required for all in-scope unit enrolments |
Within 14 days of the census date |
|
Required for all in-scope unit enrolments |
Within 14 days of the census date |
|
Required if the unit enrolment will be delivered in Australia |
Within 14 days of the census date |
|
Required if student is Commonwealth supported for the unit of study |
Within 14 days of the census date |
|
Required if unit of study is remitted for the student |
Within 7 days of the unit of study being remitted |
|
Required if provider does not report AOUs |
Within 7 days of the student enrolling in a unit of study |
|
Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Extension: AOU for reporting multiple values: | ||
Required if provider reports AOUs |
Within 7 days of the student enrolling in a unit of study |
|
Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
|
Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date |
Within 14 days of the census date |
*These elements must be reported together when a unit enrolment packet is created
#AOU (E333) must be reported in the AOU extension packet when it is created
^EFTSL (E339) must be reported either in the main unit enrolment packet or the AOU extension when the enrolment packet is created.
Uniqueness
There cannot be multiple unit enrolment packets with the same combination of values for:
A student can study the same unit of study more than once, so long as the commencement and outcome dates do not overlap.
For providers that use AOUs, each unit enrolment packet must also have a unique value for the academic organisational unit code (E333).
Reporting notes
Providers that use academic organisational units (AOUs) are able to report each unit enrolment with multiple fractional values for EFTSL (E339), amount charged (E384), amount paid upfront (E381), loan fee (E529) and HELP loan amount (E558). These fractional values are then summed by the system to the calculate total values for the unit enrolment. A provider reporting AOU extensions must only report the above elements (E339, E384, E381, E529 and E558) in the AOU extension and leave the totals blank in the unit enrolment packet.
Each unit enrolment packet must only contain units of study that contribute to the academic requirements of the course indicated by the course admission identifier (UID15 or combination of E313/E307/E534). Where a student is undertaking units of study with the provider that cannot be counted as credit towards the course or units of study undertaken after the academic requirements of the course have been met, the unit enrolment is to be reported for a separate course admission that identifies the course as a non-award course.
Revising data
A provider can update or correct any data already in a unit enrolment packet after the initial packet is reported, as per the following table.
Element |
Revisions required |
UID15: Course admission resource key or |
Corrections only |
Corrections only |
|
Corrections only |
|
Corrections only |
|
Corrections only |
|
Corrections only |
|
Update to current value |
|
Update to current value |
|
Corrections only |
|
Corrections only |
|
Corrections only |
|
Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489) |
|
Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Update to current value |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
|
Corrections only. Value is to be correct as at the unit of study census date (E489) |
TCSI Data Entry file upload
Unit enrolments and AOUs are updated on the Unit enrolment file available for download on the Unit enrolment group page.