Unit enrolment packet 2024
Version Details
- Version:
- 1.00
The unit enrolment packet is used to report a student’s enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet.
Scope
Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study with the provider where:
- the provider delivers teaching resources
- the provider sets or charges student contributions or tuition fees
- the unit of study is wholly work experience in industry, or
- the unit of study is undertaken by a domestic student as part of a formal overseas exchange program and will count as credit towards a course with the provider and for which the overseas provider is not charging tuition fees,
except for units of study:
- undertaken by overseas students in Australia as part of a formal exchange program where the student is not being charged tuition fees by the provider
- for English language intensive courses for overseas students (ELICOS)
- for which the cost of resources are met by another Australian provider
- involving work experience undertaken as a requirement of a course but which does not meet the definition of work experience in industry or does not count as credit towards the course's total credit requirements
- leading to the award of a higher doctorate
- for cross-institutional programs where the provider is not meeting the cost of the resources for the unit of study (these unit enrolments are to be reported by the provider that is meeting the cost of the resources)
- where the student has been granted an exemption or deferral
- undertaken by a domestic student as part of a formal overseas exchange program that will not count as credit towards a course with the provider.
Initial reporting requirement
Element | Required reporting | Deadline |
---|---|---|
*UID15: Course admission resource key or | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E354: Unit of study code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E464: Discipline code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E622: Unit of study year-long indicator | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E489: Unit of study census date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E600: Unit of study commencement date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E355: Unit of study status code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E601: Unit of study outcome date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
*E337: Work experience in industry code | Required for all in‑scope unit enrolments that are WEI | Within 7 days of the student enrolling in a unit of study |
*E551: Summer and winter school code | Required for all in‑scope unit enrolments that are a summer or winter school unit | Within 7 days of the student enrolling in a unit of study |
E660: Delivery location – country code | Required for all in-scope unit enrolments | Within 14 days of the census date |
E329: Mode of attendance code | Required for all in-scope unit enrolments | Within 14 days of the census date |
E490: Student status code | Required for all in-scope unit enrolments | Within 14 days of the census date |
E477: Delivery location – postcode | Required if the unit enrolment will be delivered in Australia | Within 14 days of the census date |
E392: Maximum student contribution code | Required if student is Commonwealth supported for the unit of study | Within 14 days of the census date |
E446: Remission reason code | Required if unit of study is remitted for the student | Within 7 days of the unit of study being remitted |
^E339: EFTSL | Required if provider does not report AOUs | Within 7 days of the student enrolling in a unit of study |
E384: Amount charged | Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E381: Amount paid upfront | Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E529: Loan fee | Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E558: HELP loan amount | Required if provider does not report AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
Extension: AOU for reporting multiple values: | ||
^E339: EFTSL | Required if provider reports AOUs | Within 7 days of the student enrolling in a unit of study |
E384: Amount charged | Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E381: Amount paid upfront | Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E529: Loan fee | Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
E558: HELP loan amount | Required if provider reports AOUs and the student is enrolled in the unit of study at the end of the census date | Within 14 days of the census date |
*These elements must be reported together when a unit enrolment packet is created
#AOU (E333) must be reported in the AOU extension packet when it is created
^EFTSL (E339) must be reported either in the main unit enrolment packet or the AOU extension when the enrolment packet is created.
Uniqueness
There cannot be multiple unit enrolment packets with the same combination of values for:
A student can study the same unit of study more than once, so long as the commencement and outcome dates do not overlap.
For providers that use AOUs, each unit enrolment packet must also have a unique value for the academic organisational unit code (E333).
Reporting notes
Providers that use academic organisational units (AOUs) are able to report each unit enrolment with multiple fractional values for EFTSL (E339), amount charged (E384), amount paid upfront (E381), loan fee (E529) and HELP loan amount (E558). These fractional values are then summed by the system to the calculate total values for the unit enrolment. A provider reporting AOU extensions must only report the above elements (E339, E384, E381, E529 and E489) in the AOU extension and leave the totals blank in the unit enrolment packet.
Each unit enrolment packet must only contain units of study that contribute to the academic requirements of the course indicated by the course admission identifier (UID15 or combination of E313/E307/E534). Where a student is undertaking units of study with the provider that cannot be counted as credit towards the course or units of study undertaken after the academic requirements of the course have been met, the unit enrolment is to be reported for a separate course admission that identifies the course as a non-award course.
Revising data
A provider can update or correct any data already in a unit enrolment packet after the initial packet is reported, as per the following table.
Element | Revisions required |
---|---|
UID15: Course admission resource key or | Corrections only |
E354: Unit of study code | Corrections only |
E464: Discipline code | Corrections only |
E622: Unit of study year-long indicator | Corrections only |
E489: Unit of study census date | Corrections only |
E600: Unit of study commencement date | Corrections only |
E355: Unit of study status code | Update to current value |
E601: Unit of study outcome date | Update to current value |
E337: Work experience in industry code | Corrections only |
E551: Summer and winter school code | Corrections only |
E660: Delivery location – country code | Corrections only |
E329: Mode of attendance code | Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489) |
E490: Student status code | Update to current value until the census date. Then corrections only, with value to be correct as at the unit of study census date (E489) |
E477: Delivery location - postcode | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E392: Maximum student contribution code | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E446: Remission reason code | Update to current value |
E339: EFTSL | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E384: Amount charged | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E381: Amount paid upfront | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E529: Loan fee | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E558: HELP loan amount | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E333: Academic organisational unit code | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E339: EFTSL | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E384: Amount charged | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E381: Amount paid upfront | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E529: Loan fee | Corrections only. Value is to be correct as at the unit of study census date (E489) |
E558: HELP loan amount | Corrections only. Value is to be correct as at the unit of study census date (E489) |
TCSI Data Entry file upload
Unit enrolments and AOUs are updated on the Unit enrolment file available for download on the Unit enrolment group page.