Unit enrolment packet (VET)

Version Details

Version
1.00
Years
2021

The unit enrolment packet is used report a student's enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet and established delivery location packet.

Scope

Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study, where the student would be eligible to apply for a VSL loan and is admitted to an 'approved course' of the provider.

Structure and reporting requirement

Element Name Reporting requirement Deadline
*UID15 or

*E313 / E307 / E534

Course admission resource key or

Unique course admission combination

Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E354 Unit of study code Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*UID2 or

*E625

Delivery location resource key or

Delivery location code

Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E464 Discipline code Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E622 Unit of study year-long indicator Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E489 Unit of study census date Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E600 Unit of study commencement date Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E339 EFTSL Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E355 Unit of study status code Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
*E601 Unit of study outcome date Required for all in-scope unit enrolments Within 7 days of the student enrolling in a unit of study
E619 Course assurance indicator Required for all in-scope unit enrolments Within 14 days of the census date
E329 Mode of attendance code Required for all in-scope unit enrolments Within 14 days of the census date
E490 Student status code Required for all in-scope unit enrolments Within 14 days of the census date
E384 Amount charged Required for all in-scope unit enrolments Within 14 days of the census date
E381 Amount paid upfront Required for all in-scope unit enrolments Within 14 days of the census date
E529 Loan fee Required for all in-scope unit enrolments Within 14 days of the census date
E558 HELP loan amount Required for all in-scope unit enrolments Within 14 days of the census date
E577 Recognition of prior learning code Required if unit is RPL Within 14 days of the census date
E446 Remission reason code Required if unit remitted Within 7 days of the unit of study being remitted

*These elements must be reported together when a unit enrolment packet is created

Uniqueness

Each unit enrolment packet must have a unique combination of the values for:

Revising and adding data

A provider can update or correct any data already in a unit enrolment packet after the initial packet is reported, as per the following table.

Element Revisions required
UID15: Course admission resource key or

E313 / E307 / E534: Unique course admission combination

Corrections only
E354: Unit of study code Corrections only
UID2: Delivery location resource key or

E625: Delivery location code

Corrections only
E464: Discipline code Corrections only
E622: Unit of study year-long indicator Corrections only
E489: Unit of study census date Corrections only
E600: Unit of study commencement date Corrections only
E339: EFTSL Corrections only
E355: Unit of study status code Update to current value
E601: Unit of study outcome date Update to current value
E329: Mode of attendance code Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E490: Student status code Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E384: Amount charged Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E381: Amount paid upfront Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E529: Loan fee Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E558: HELP loan amount Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489)
E577: Recognition of prior learning code Corrections only
E446: Remission reason code Update to current value

TCSI Data Entry file upload

There is one template for uploading all the information in the unit enrolment packet.

Templates for TCSI Data Entry are available on the VET Student Loans file templates page.