Student packet 2021
Version Details
- Version:
- 1.01
The student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more:
Scope
Providers are required to report a student packet for every student or person that the provider:
- admits to a course
- grants a higher education award to, or
- enrols in a unit of study.
Initial reporting requirement
| Element | Required reporting | Deadline |
|---|---|---|
| *E313: Student identification code | Required for all in-scope students | Before the first course admission is linked to the student |
| *E314: Date of birth | Required for all in-scope students | Before the first course admission is linked to the student |
| E315: Gender code | Required for all in-scope students | Within 14 days of the earliest:
|
| E316: Aboriginal and Torres Strait Islander code | Required for all in-scope students | Within 14 days of the earliest:
|
| E346: Country of birth code | Required for all in-scope students | Within 14 days of the earliest:
|
| E348: Language spoken at home code | Required for all in-scope students | Within 14 days of the earliest:
|
| E658: Residential address country code | Required for all in-scope students with a course admission record | Within 14 days of the earliest:
|
| E661: Term address country code | Required for all in-scope students with a course admission record | Within 14 days of the earliest:
|
| E319: Term address postcode | Required for all in-scope students with a course admission record who have a term address in Australia | Within 14 days of the earliest:
|
| E402: Student family name | Required for students who are:
|
Before the first course admission or Commonwealth scholarship record is linked to the student |
| E403: Student given name - first | Required for students who are:
|
Before the first course admission or Commonwealth scholarship record is linked to the student |
| E404: Student given name - others | Required for students who are:
|
Before the first course admission or Commonwealth scholarship record is linked to the student |
| E410: Residential address street | Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship | Before the first course admission or Commonwealth scholarship record is linked to the student |
| E469: Residential address suburb | Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship | Before the first course admission or Commonwealth scholarship record is linked to the student |
| E470: Residential address state | Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship and residing in Australia | Before the first course admission or scholarship record is linked to the student |
| E320: Residential address postcode | Required for all domestic students who are residing in Australia and have a course admission record | Before the first course admission or scholarship record is linked to the student |
| E347: Year of arrival in Australia | Required if the student was not born in Australia but ever resided in Australia | Within 14 days of the earliest:
|
| E572: Year left school | Required if student is a domestic student | Within 14 days of the earliest:
|
| E612: Level left school | Required if student is a domestic student | Within 14 days of the earliest:
|
| E573: Highest educational attainment code parent 1 | Required if student is a domestic undergraduate student | Within 14 days of the earliest:
|
| E574: Highest educational attainment code parent 2 | Required if student is a domestic undergraduate student | Within 14 days of the earliest:
|
| E416: Tax file number | Required if student is accessing a HELP loan and has a TFN | Within 14 days of the earliest:
|
| E488: CHESSN | Optional | n/a |
| E584: Unique student identifier | Required for new domestic and onshore international students | Within 14 days of the earliest census date for the student |
| E615: Disability code | Required if the student reports that they have a disability | Within 14 days of the earliest:
|
| E358: Citizen resident code | Required for all in-scope students | Within 14 days of the earliest:
|
*These elements must be reported together when a new student packet is created
Uniqueness
Each student packet must have a student identification code (E313) that is unique to the provider.
Revising and adding data
A provider can revise any data already in a student packet after the initial packet is reported as per the table below.
A student packet cannot be deleted if it is linked to an active Commonwealth scholarship, course admission, aggregated award, exit award, or SA-HELP loan record.
If there is an actual change through time (not a data correction) to the citizen resident code (E358) for a student, that change is to be reported by creating a citizenship packet so that dates are reported to indicate the timing of the change.
If the student reports having more than one disability, additional disability codes (E615) are to be reported through the disability packet. If there is an actual change (not a data correction) to a student's disability, this change is also to be reported using the disability packet so that dates are reported to indicate the timing of the change.
TCSI Data Entry file upload
There is one template for uploading all the information in the students group, including the information types:
- student
- disability
- citizenship
Templates for TCSI Data Entry are available on the Higher education file templates page.
