Unit enrolment packet (VET) 2021
Version Details
- Version:
- 1.00
The unit enrolment packet is used report a student's enrolment in units of study. Each unit enrolment packet must be linked to an established course admission packet and established delivery location packet.
Scope
Providers are required to report a unit enrolment packet for each occasion that a student enrols in a unit of study, where the student would be eligible to apply for a VSL loan and is admitted to an 'approved course' of the provider.
Structure and reporting requirement
| Element | Name | Reporting requirement | Deadline |
|---|---|---|---|
| *UID15 or *E313 / E307 / E534 |
Course admission resource key or Unique course admission combination |
Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E354 | Unit of study code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *UID2 or *E625 |
Delivery location resource key or Delivery location code |
Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E464 | Discipline code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E622 | Unit of study year-long indicator | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E489 | Unit of study census date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E600 | Unit of study commencement date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E339 | EFTSL | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E355 | Unit of study status code | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| *E601 | Unit of study outcome date | Required for all in-scope unit enrolments | Within 7 days of the student enrolling in a unit of study |
| E619 | Course assurance indicator | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E329 | Mode of attendance code | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E490 | Student status code | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E384 | Amount charged | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E381 | Amount paid upfront | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E529 | Loan fee | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E558 | HELP loan amount | Required for all in-scope unit enrolments | Within 14 days of the census date |
| E577 | Recognition of prior learning code | Required if unit is RPL | Within 14 days of the census date |
| E446 | Remission reason code | Required if unit remitted | Within 7 days of the unit of study being remitted |
*These elements must be reported together when a unit enrolment packet is created
Uniqueness
Each unit enrolment packet must have a unique combination of the values for:
- course admission identifier (UID15 or combination of E313 / E307)
- unit of study code (E354)
- unit of study census date (E489).
Revising and adding data
A provider can update or correct any data already in a unit enrolment packet after the initial packet is reported, as per the following table.
| Element | Revisions required |
| UID15: Course admission resource key or E313 / E307 / E534: Unique course admission combination |
Corrections only |
| E354: Unit of study code | Corrections only |
| UID2: Delivery location resource key or E625: Delivery location code |
Corrections only |
| E464: Discipline code | Corrections only |
| E622: Unit of study year-long indicator | Corrections only |
| E489: Unit of study census date | Corrections only |
| E600: Unit of study commencement date | Corrections only |
| E339: EFTSL | Corrections only |
| E355: Unit of study status code | Update to current value |
| E601: Unit of study outcome date | Update to current value |
| E329: Mode of attendance code | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E490: Student status code | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E384: Amount charged | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E381: Amount paid upfront | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E529: Loan fee | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E558: HELP loan amount | Update to current value until the census date. Then corrections only with value to be correct as at the unit of study census date (E489) |
| E577: Recognition of prior learning code | Corrections only |
| E446: Remission reason code | Update to current value |
TCSI Data Entry file upload
There is one template for uploading all the information in the unit enrolment packet.
Templates for TCSI Data Entry are available on the VET Student Loans file templates page.
