Unit enrolment packet (PIR) 2021

Version Details

Version
1.00
Years
2021

The PIR unit enrolment packet is used to report a student’s enrolment in units of study. Each PIR unit enrolment packet must be linked to an established course admission packet.

Scope

Unit enrolments are only reportable if the student remains enrolled after the census date. A separate PIR unit enrolment packet is required for each occasion that a student undertakes a unit of study with the provider where:

  • the provider delivers teaching resources
  • the provider sets or charges student contributions or tuition fees, 
  • the unit of study is undertaken by a domestic student as part of a formal overseas exchange program and will count as credit towards a course with the provider and for which the overseas provider is not charging tuition fees,

A PIR unit enrolment packet is not required for units of study:

  • undertaken by overseas students in Australia as part of a formal exchange program where the student is not being charged tuition fees by the provider
  • for English language intensive courses for overseas students (ELICOS)
  • for which the cost of resources is met by another Australian provider
  • involving work experience undertaken as a requirement of a course but which does not count as credit towards the course's total credit requirements
  • leading to the award of a higher doctorate
  • for cross-institutional programs where the provider is not meeting the cost of the resources for the unit of study (these unit enrolments are to be reported by the provider that is meeting the cost of the resources)
  • where the student has been granted an exemption or deferral
  • undertaken by a domestic student as part of a formal overseas exchange program that will not count as credit towards a course with the provider.

Reporting deadlines

In scope unit enrolments with a census date in 2021 are due to be reported in August 2022.

Initial reporting requirement

Element

Required reporting

UID15: Course admission resource key or

E313/E307/E534: Unique course admission combination

Required for all in-scope unit enrolments

E354: Unit of study code

Required for all in-scope unit enrolments

E464: Discipline code

Required for all in-scope unit enrolments

E622: Unit of study year-long indicator

Required for all in-scope unit enrolments

E489: Unit of study census date

Required for all in-scope unit enrolments

E600: Unit of study commencement date

Required for all in-scope unit enrolments

E355: Unit of study status code

Required for all in-scope unit enrolments

E601: Unit of study outcome date

Required for all in-scope unit enrolments

E329: Mode of attendance code

Required for all in-scope unit enrolments

E339: EFTSL Required for all in-scope unit enrolments
E384: Amount charged Required for all in-scope unit enrolments
E381 Amount paid upfront Required for all in-scope unit enrolments

E490: Student status code

Required for all in-scope unit enrolments

E660: Delivery location – country code Required for all in-scope unit enrolments
E337: Work experience in industry code Required for all in-scope unit enrolments that are work experience in industry

E477: Delivery location – postcode

Required if the unit enrolment will be delivered in Australia

 

Uniqueness

There cannot be multiple PIR unit enrolment packets with the same combination of values for:

  • student (UID8 or E313)
  • unit of study code (E354)
  • unit of study census date (E489)

A student can study the same unit of study more than once, so long as the commencement and outcome dates do not overlap.

Reporting notes

Each PIR unit enrolment packet must only contain units of study that contribute to the academic requirements of the course indicated by the course admission identifier (UID15 or combination of E313/E307/E534). Where a student is undertaking units of study with the provider that cannot be counted as credit towards the course or units of study undertaken after the academic requirements of the course have been met, the unit enrolment is to be reported for a separate course admission that identifies the course as a non-award course.