Student packet

Version Details

Version
1.01
Years
2021

The student packet is used to report key identity, address and demographic data for students at the provider. The data collected through a student packet is referenced by one or more:

Scope

Providers are required to report a student packet for every student or person that the provider:

  • admits to a course
  • grants a higher education award to, or
  • enrols in a unit of study.

Initial reporting requirement

Element Required reporting Deadline
*E313: Student identification code Required for all in-scope students Before the first course admission is linked to the student
*E314: Date of birth Required for all in-scope students Before the first course admission is linked to the student
E315: Gender code Required for all in-scope students Within 14 days of the earliest:
  • census date
  • debt incurred date or
  • course outcome date

for the student

E316: Aboriginal and Torres Strait Islander code Required for all in-scope students Within 14 days of the earliest:
  • census date
  • debt incurred date or
  • course outcome date

for the student

E346: Country of birth code Required for all in-scope students Within 14 days of the earliest:
  • census date
  • debt incurred date or
  • course outcome date

for the student

E348: Language spoken at home code Required for all in-scope students Within 14 days of the earliest:
  • census date
  • debt incurred date or
  • course outcome date

for the student

E658: Residential address country code Required for all in-scope students with a course admission record Within 14 days of the earliest:
  • census date or
  • debt incurral date 

for the student

E661: Term address country code Required for all in-scope students with a course admission record Within 14 days of the earliest:
  • census date or
  • debt incurral date 

for the student

E319: Term address postcode Required for all in-scope students with a course admission record who have a term address in Australia Within 14 days of the earliest:
  • census date or
  • debt incurral date 

for the student

E402: Student family name Required for students who are:
  • Commonwealth assisted
  • domestic RTP students
  • offered a Commonwealth scholarship
Before the first course admission or Commonwealth scholarship record is linked to the student
E403: Student given name - first Required for students who are:
  • Commonwealth assisted
  • domestic RTP students

offered a Commonwealth scholarship

Before the first course admission or Commonwealth scholarship record is linked to the student
E404: Student given name - others Required for students who are:
  • Commonwealth assisted
  • domestic RTP students

offered a Commonwealth scholarship

Before the first course admission or Commonwealth scholarship record is linked to the student
E410: Residential address street Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship Before the first course admission or Commonwealth scholarship record is linked to the student
E469: Residential address suburb Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship Before the first course admission or Commonwealth scholarship record is linked to the student
E470: Residential address state Required for all students who are Commonwealth assisted or offered a Commonwealth scholarship and residing in Australia Before the first course admission or scholarship record is linked to the student
E320: Residential address postcode Required for all domestic students who are residing in Australia and have a course admission record Before the first course admission or scholarship record is linked to the student
E347: Year of arrival in Australia Required if the student was not born in Australia but ever resided in Australia Within 14 days of the earliest:
  • census date
  • debt incurral date or
  • course outcome date

for the student

E572: Year left school Required if student is a domestic student Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E612: Level left school Required if student is a domestic student Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E573: Highest educational attainment code parent 1 Required if student is a domestic undergraduate student Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E574: Highest educational attainment code parent 2 Required if student is a domestic undergraduate student Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E416: Tax file number Required if student is accessing a HELP loan and has a TFN Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E488: CHESSN Optional n/a
E584: Unique student identifier Required for new domestic and onshore international students Within 14 days of the earliest census date for the student
E615: Disability code Required if the student reports that they have a disability Within 14 days of the earliest:
  • census date or
  • debt incurral date

for the student

E358: Citizen resident code Required for all in-scope students Within 14 days of the earliest:
  • census date
  • debt incurral date or
  • course outcome date

for the student

*These elements must be reported together when a new student packet is created

Uniqueness

Each student packet must have a student identification code (E313) that is unique to the provider.

Revising and adding data

A provider can revise any data already in a student packet after the initial packet is reported as per the table below.

A student packet cannot be deleted if it is linked to an active Commonwealth scholarship, course admission, aggregated award, exit award, or SA-HELP loan record.

If there is an actual change through time (not a data correction) to the citizen resident code (E358) for a student, that change is to be reported by creating a citizenship packet so that dates are reported to indicate the timing of the change.

If the student reports having more than one disability, additional disability codes (E615) are to be reported through the disability packet. If there is an actual change (not a data correction) to a student's disability, this change is also to be reported using the disability packet so that dates are reported to indicate the timing of the change.

Element Revisions required
E313: Student identification code Corrections only
E314: Date of birth Corrections only
E658: Residential address country code Update to current value
E315: Gender code Update to current value
E316: Aboriginal and Torres Strait Islander code Update to current value
E346: Country of birth code Corrections only
E348: Language spoken at home code Update to current value
E661: Term address country code Update to current value
E319: Term address postcode Update to current value
E402: Student family name Update to current value
E403: Student given name - first Update to current value
E404: Student given name - others Update to current value
E410: Residential address street Update to current value
E469: Residential address suburb Update to current value
E470: Residential address state Update to current value
E320: Residential address postcode Update to current value
E347: Year of arrival in Australia Corrections only
E572: Year left school Update to current value
E612: Level left school Update to current value
E573: Highest educational attainment code parent 1 Update to current value
E574: Highest educational attainment code parent 2 Update to current value
E416: Tax file number Corrections only
E488: CHESSN Corrections only
E584: Unique student identifier Corrections only
E615: Disability code Corrections only

Changes through time are reported by creating a disability packet

E358: Citizen resident code Corrections only

Changes through time are reported by creating a citizenship packet

TCSI Data Entry file upload

There is one template for uploading all the information in the students group, including the information types:

  • student
  • disability
  • citizenship

Templates for TCSI Data Entry are available on the Higher education file templates page.