Validation error 10642

Commonwealth assistance reported for student with less than 50 per cent pass rate

Description

A student accessing Commonwealth assistance for a sub-bachelor or enabling course has failed more than half of their previous units of study.

Error Logic

FOR a CourseAdmission record where the Provider Code (E306) is a Table A or Table B or Table C provider
AND on that CourseAdmission record the Course of Study Commencement Date (E534) is on or after 1 January 2022, WHERE a new Unit Enrolment record is reported with Student Liability Status Code (E490) IN ( '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’), or existing record is amended  from Student Liability Status Code (E490) NOT IN ( '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’) to Student Liability Status Code (E490) IN ( '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’) and the  Course of Study Type (E310) on the linked Course of Study record (linked to the Course Admission record) is IN (13, 20, 21, 22, 23, 30)
OR WHERE the following is amended on a linked Unit Enrolment record with Student Liability Status Code (E490) IN ( '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’, '263') where that Unit Enrolment is linked to a Course of Study record (linked to the Course Admission record) with Course of Study Type (E310) IN (13, 20, 21, 22, 23, 30): 
o Unit of Study Census Date (E489); or
o Remission Reason Code (E446); or
o Unit of Study Status Code (E355); or
o Unit of Study Outcome Date (E601);
OR WHERE the Course of Study Commencement Date (E534) of that Course Admission record is amended from a date prior to 1 January 2022 to a date on or after 1 January 2022, and there is a Unit Enrolment linked to that Course Admission where Student Liability Status Code (E490) IN ('201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’), and the  Course of Study Type (E310) on the linked Course of Study record is IN (13, 20, 21, 22, 23, 30);
OR WHERE the Course of Study Type (E310) on a linked Course of Study record is amended from a non Sub-bachelor course to a Sub-bachelor course (i.e. Change from E310 NOT IN (13, 20, 21, 22, 23, 30) to E310 IN (13, 20, 21, 22, 23, 30) and there is a Unit Enrolment linked to the Course Admission linked to that Course of Study record, where Student Liability Status Code (E490) IN ('201', '202', '203', ‘230’,  ‘231‘, 260’, ‘262’); IF the count of Unit Enrolment records (UID16) that the Student (UID8) has against the linked Course of Study (UID3) where the Student Status Code (E490) is '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘261’, ‘262’, '263', '270', '271', '302', '303', '310', '311' or '331' AND the Remission Reason Code (E446) is not ’01’ or ‘06’ AND Unit of Study Status Code (E355) is ‘2’ or ‘3’OR Unit of Study Status Code (E355) is ‘1’ or ‘6’ AND the Unit of Study Outcome Date (E601) is after the Unit of Study Census Date (E489) is greater than or equal to 4, THEN the count of Unit Enrolment records (UID16) that the Student (UID8) has against the linked Course of Study (UID3) where the Unit of Study Status Code (E355) is ‘3’AND Student Status Code (E490) is '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘261’, ‘262’, '263', '270', '271', '302', '303', '310', '311' or '331' DIVIDED BY the count of Unit Enrolment records (UID16) that the Student (UID8) has against the linked Course of Study (UID3) where the Remission Reason Code (E446) is not ’01’ or ‘06’ AND Student Status Code (E490) is '201', '202', '203', ‘230’,  ‘231‘, 260’, ‘261’, ‘262’, '263', '270', '271', '302', '303', '310', '311' or '331' AND Unit of Study Status Code (E355) is ‘2’ or ‘3’ OR Unit of Study Status Code (E355) is ‘1’ or ‘6’ AND  the Unit of Study Outcome Date (E601) is after the Unit of Study Census Date (E489) should be greater than or equal to 0.5

Error Resolution

Please check the Student Status Code (E490) and the Unit of Study Status Code (E355) and for all unit enrolments undertaken by the Student (UID8) for the Course of Study (UID3). Where a student has undertaken four units of study or more in a sub bachelor qualification (E310 ‘13’, ‘20’, ‘21’, ‘22’, ‘23’ or ‘30’), they can only continue to access Commonwealth support (E490 is '201', '202', ‘203’, ‘260’, ‘261’ ,or ‘262’ or '263') or FEE-HELP (E490 is '230' or'231') if they have maintained a 50 per cent pass rate.

Details

ITSP Error Code: 10642
HEP: Yes
VET: Yes
PIR: No
TAC: No
Rule type: Warning
Related elements:
Element Name:
Packet: Unit enrolment packet 2022
Course of study packet 2022