Validation error 10645

2 EFTSL (E339) study load exceeded

Description

The Student (UID8) is undertaking more than 2 EFTSL in a 12 month period.

Error Logic

If, for an incoming Unit Enrolment record (UID16), the Unit of Study Census Date (E489) is on or after 1 January 2021 and the Student Status Code (E490) is '201', '202', '203', '204', '260', '261', '262', '263', '230', '231', '232'or '233',

then the sum of EFTSL (E339) for the incoming Unit Enrolment record and all other unit enrolment records linked across providers for the student where:

[ the Unit of Study Census Date (E489) is after the Unit of Study Census Date (E489) for the incoming Unit Enrolment record minus 12 months
and
the Unit of Study Census Date (E489) is on or before the Unit of Study Census Date (E489) for the incoming Unit Enrolment
and
the Student Status Code (E490) is '201', '202', '230', '230', '231', '232' or '233'
and
the Remission Reason Code (E446) is blank (null)
and
the Unit of Study Status Code (E355) is '2', '3' or '4']
should not be more than 2.0

The unit enrolment records linked across providers for the student is determined by matching the CHESSN (E488) and/or the Unique Student Identifier (E584), where available, on the Student record (UID8) linked to the incoming Unit Enrolment to other CHESSNs (E488) and Unique Student Identifiers (E584) stored on other Student records (UID8) in the database.

Error Resolution

Please check the Unique Student Identifier (E584) and other identity details for the Student (UID8) and the EFTSL (E339), Unit of Study Census Dates (E489) and Student Status Codes (E490) for all Unit Enrolments linked to the Student record (UID8). The student's load should to be checked against the unreasonable study load provisions in HESA before providing this student with further access to a Commonwealth supported place (E490 = '201', '202', '203', '204', '260', '261' or, '262' or '263') or a FEE-HELP loan (E490= '230', '231', '232'or '233').

Details