Scheduled Validations

Scheduled Validations (SVs) are about ensuring that records are complete and correct.

These completeness checks cannot be done through real time validations (RTVs) because the fields are effectively optional until the deadline date for higher education reporting and VET student loans reporting. Further scheduled validation checks are required because the sequence of reporting is incompatible with an RTV.

The scheduled validations work in conjunction with the RTVs. The scheduled validation prompts the provider to supply the data by the deadline and, once the data is submitted, the RTVs will check whether the values that have been reported are acceptable.

Scheduled Validations download

The links in this table will download the attachment
Attachment	Size
TCSI Notification Messages V1.0 (29 April 2025).xlsx (35.9 KB)	35.9 KB

Scheduled Validations topics

When are records first checked against the SV rules?

Records come into scope for being checked by SVs when the relevant trigger date is reached. This trigger date will be a set number of days before the deadline date for reporting. For example, the deadline for Unit enrolment data is 14 days after the census date. Completeness checks for Unit enrolment records will commence 7 days before the census date. This establishes a 'lead-in' of 21 days.

A diagram to demonstrate the 'lead in' time of 21 days for records being checked against scheduled validation rules.

Within the diagram, there is a trigger date, then after 7 days is a census date, and then after 14 days is a deadline date.

Once a record reaches a trigger date, that record and all records that are linked to it will be subject to the relevant scheduled validation rules.

What happens when an SV rule finds incomplete data?

Where a record fails a scheduled validation check, a message will be placed on the provider's notification table to indicate what data is missing or is inconsistent. Providers will need to update their records in TCSI to resolve the SV error. If there are no SV messages on the provider's notifications table, this means that the system has not identified any incomplete or inconsistent records for that provider.

When are scheduled validations re-checked?

Scheduled Validations search

ITSP Error Code	Title	Element No	Event
SV00096	Scheduled Validation SV00096	E381	Unit Enrolment Census Date
SV00097	Scheduled Validation SV00097	E558	Unit Enrolment Census Date
SV00098	Scheduled Validation SV00098	E558	Unit Enrolment Census Date
SV00099	Scheduled Validation SV00099	E490	Unit Enrolment Census Date
SV00100	Scheduled Validation SV00100	E490	Unit Enrolment Census Date
SV00102	Scheduled Validation SV00102	E619	Unit Enrolment Census Date
SV00103	Scheduled Validation SV00103	E384	Unit Enrolment Census Date
SV00106	Scheduled Validation SV00106	E584	OS-HELP Debt Incurral Date
SV00107	Scheduled Validation SV00107	E584	SA-HELP Debt Incurral Date
SV00115	Scheduled Validation SV00115	E381	Unit Enrolment Census Date

Report data

Scheduled Validations download

Scheduled Validations topics