Scheduled Validations

Scheduled Validations (SVs) are about ensuring that records are complete and correct.

These completeness checks cannot be done through real time validations (RTVs) because the fields are effectively optional until the deadline date for higher education reporting and VET student loans reporting. Further scheduled validation checks are required because the sequence of reporting is incompatible with an RTV.

The scheduled validations work in conjunction with the RTVs. The scheduled validation prompts the provider to supply the data by the deadline and, once the data is submitted, the RTVs will check whether the values that have been reported are acceptable.

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Scheduled Validations topics

When are records first checked against the SV rules?

Records come into scope for being checked by SVs when the relevant trigger date is reached. This trigger date will be a set number of days before the deadline date for reporting. For example, the deadline for Unit enrolment data is 14 days after the census date. Completeness checks for Unit enrolment records will commence 7 days before the census date. This establishes a 'lead-in' of 21 days.

A diagram to demonstrate the 'lead in' time of 21 days for records being checked against scheduled validation rules.

Within the diagram, there is a trigger date, then after 7 days is a census date, and then after 14 days is a deadline date.

Once a record reaches a trigger date, that record and all records that are linked to it will be subject to the relevant scheduled validation rules.

What happens when an SV rule finds incomplete data?

Where a record fails a scheduled validation check, a message will be placed on the provider's notification table to indicate what data is missing or is inconsistent. Providers will need to update their records in TCSI to resolve the SV error. If there are no SV messages on the provider's notifications table, this means that the system has not identified any incomplete or inconsistent records for that provider.

When are scheduled validations re-checked?

Scheduled Validations search

ITSP Error Code	Title	Element No	Event
SV00037	Scheduled Validation SV00037	E612	Unit Enrolment Census Date
SV00038	Scheduled Validation SV00038	E573	Unit Enrolment Census Date
SV00039	Scheduled Validation SV00039	E574	Unit Enrolment Census Date
SV00040	Scheduled Validation SV00040	E416	Unit Enrolment Census Date
SV00044	Scheduled Validation SV00044	E584	Unit Enrolment Census Date
SV00046	Scheduled Validation SV00046	E619	Unit Enrolment Census Date
SV00047	Scheduled Validation SV00047	E529	OS-HELP Debt Incurral Date
SV00048	Scheduled Validation SV00048	E553	OS-HELP Debt Incurral Date
SV00049	Scheduled Validation SV00049	E582	OS-HELP Debt Incurral Date
SV00050	Scheduled Validation SV00050	E582	OS-HELP Debt Incurral Date

Report data

Scheduled Validations download

Scheduled Validations topics