Scheduled Validations

Scheduled Validations (SVs) are about ensuring that records are complete and correct.

These completeness checks cannot be done through real time validations (RTVs) because the fields are effectively optional until the deadline date for higher education reporting and VET student loans reporting. Further scheduled validation checks are required because the sequence of reporting is incompatible with an RTV.

The scheduled validations work in conjunction with the RTVs. The scheduled validation prompts the provider to supply the data by the deadline and, once the data is submitted, the RTVs will check whether the values that have been reported are acceptable.

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Scheduled Validations topics

When are records first checked against the SV rules?

Records come into scope for being checked by SVs when the relevant trigger date is reached. This trigger date will be a set number of days before the deadline date for reporting. For example, the deadline for Unit enrolment data is 14 days after the census date. Completeness checks for Unit enrolment records will commence 7 days before the census date. This establishes a 'lead-in' of 21 days.

A diagram to demonstrate the 'lead in' time of 21 days for records being checked against scheduled validation rules.

Within the diagram, there is a trigger date, then after 7 days is a census date, and then after 14 days is a deadline date.

Once a record reaches a trigger date, that record and all records that are linked to it will be subject to the relevant scheduled validation rules.

What happens when an SV rule finds incomplete data?

Where a record fails a scheduled validation check, a message will be placed on the provider's notification table to indicate what data is missing or is inconsistent. Providers will need to update their records in TCSI to resolve the SV error. If there are no SV messages on the provider's notifications table, this means that the system has not identified any incomplete or inconsistent records for that provider.

When are scheduled validations re-checked?

Scheduled Validations search

ITSP Error Code	Title	Element No	Event
SV00085	Scheduled Validation SV00085	E358	Course Completion
SV00086	Scheduled Validation SV00086	E355	Course Completion
SV00087	Scheduled Validation SV00087	E610	Course Completion/HDR end-user engagement
SV00088	Scheduled Validation SV00088	E569	Course on Campus Effective From Date
SV00089	Scheduled Validation SV00089	E570	Course on Campus Effective From Date
SV00090	Scheduled Validation SV00090	E495	Course on Campus Effective From Date
SV00091	Scheduled Validation SV00091	E496	Course on Campus Effective From Date
SV00092	Scheduled Validation SV00092	E598	End of reporting period (Commonwealth Scholarship records)
SV00094	Scheduled Validation SV00094	E339	Unit of Study Commencement Date
SV00095	Scheduled Validation SV00095	E553	OS-HELP Debt Incurral Date

Report data

Scheduled Validations download

Scheduled Validations topics