Course admission packet (VET)

Version Details

Version
1.00
Years
2021

The course admission packet is used report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. The data collected through a course admission packet is referenced by one or more unit enrolment packets.

Scope

Providers are required to report a course admission packet each time a student who would be eligible to apply for a VSL loan is admitted to an 'approved course' of the provider.

Structure and reporting requirement

Element Name Reporting requirement Deadline
*UID8 or

*E313

Student resource key or

Student identification code

Required for all in scope course admissions Within 7 days of a student being admitted to a course
*UID5 or

*E307

Course resource key or

Course code

Required for all in scope course admissions Within 7 days of a student being admitted to a course
*E534 Course of study commencement date Required for all in scope course admissions Within 7 days of a student being admitted to a course
E330 Type of attendance code Required for all in scope course admissions Within 14 days of the first census date linked to the course admission
E620 Highest attainment code Required for all in scope course admissions Within 14 days of the first census date linked to the course admission
E575 Study reason code Required for all in scope course admissions Within 14 days of the first census date linked to the course admission
E576 Labour force status code Required for all in scope course admissions Within 14 days of the first census date linked to the course admission
E599 Course outcome code Required if the student is no longer enrolled in the course or has formally deferred Within 7 days of a student taking a leave of absence, completing the course or ceasing enrolment in the course
E592 Course outcome date Required if a course is completed Within 7 days of the student completing the course
E327 Basis for admission code Required for all in scope course admissions Within 14 days of the first census date linked to the course admission
E560 Credit used value Optional if credit is used Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E561 Credit basis code Optional if credit is used Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course

*These elements must be reported together when a new course admission packet is created

Uniqueness

Each course admission packet must have a unique combination of values for:

Revising and adding data

A provider can revise any data already in a course admission packet after the initial packet is reported as per the table below.

Element Revisions required
UID8: Student resource key or

E313: Student identification code

Corrections only
UID5: Course resource key or

E307: Course code

Corrections only
E534: Course of study commencement date Corrections only
E330: Type of attendance code Update to current value
E620: Highest attainment code Corrections only. Value is to be correct as at the course of study commencement date (E534)
E575: Study reason code Corrections only. Value is to be correct as at the course of study commencement date (E534)
E576: Labour force status code Corrections only. Value is to be correct as at the course of study commencement date (E534)
E599: Course outcome code Update to current value
E592: Course outcome date Update to current value
E327: Basis for admission code Corrections only. Value is to be correct as at the course of study commencement date (E534). Additional codes reported by creating a basis for admission packet
E560: Credit used value Corrections only Additional credit reported by creating a course prior credit packet
E561: Credit basis code Corrections only Additional credit reported by creating a course prior credit packet

A course admission packet cannot be deleted if it is linked to an active unit enrolment packet.

The course identifier (UID5 or E307) should only be amended where data has been incorrectly reported through a genuine administrative error. The course identifier must not be revised as a result of a student transferring between courses. A new course admissions packet is to be created in this instance.

If a student has:

TCSI Data Entry file upload

Course admissions are updated on the Course admission file available for download on the course admissions group page.