Element E327 - Basis for admission code

Description

A code which identifies the applicant background and, for those with recent secondary education, the main assessment pathway used by the education provider in making an offer of admission to a course

Scheduled Validations

Scheduled Validation SV00026

Format

Code category	Element (E)
Element #	327
Element Type:	String
Width:	2
Version Revision Date:
Version:	8.10
Years version active:	2023, 2024

Allowable Values

VALUE	MEANING
31	A higher education award course (Australian or overseas equivalent; complete or incomplete)
32	An enabling or bridging course delivered by a higher education provider (complete or incomplete)
34	A VET award course or VET delivered enabling or bridging course other than a secondary education course (Australian or overseas equivalent; complete or incomplete)
40	Work and life experience
41	Recent secondary education (whether undertaken at school, VET or another Australian provider) – ATAR only
42	Recent secondary education (whether undertaken at school, VET or another Australian provider) – ATAR plus other criteria
43	Recent secondary education was undertaken (whether undertaken at school, VET or another Australian or overseas provider) – only other criteria, ATAR not considered

Additional Information

Code ‘41’ is to be used where the student/applicant recently left secondary education and was admitted/selected solely on the basis of ATAR, Queensland overall position (OP) or International Baccalaureate aggregate score, regardless of whether this includes the consideration of adjustment factors such as equity or subject bonus points.

Code ‘42’ is to be used where the student/applicant recently left secondary education and was admitted/selected on the basis of ATAR, Queensland overall position (OP) or International Baccalaureate aggregate score, and some other criteria such as a portfolio, audition, extra test, early offer conditional on minimum ATAR, etc.

Code ‘43’ is to be used where the student/applicant recently left secondary education and neither ATAR nor Queensland overall position (OP) were a factor in the admission/selection and only other criteria were considered. For example, overseas assigned ranking or score, special consideration, portfolio alone, audition alone, school recommendation scheme with no minimum ATAR requirement. When student is undertaking a transition course while still attending secondary school use code '43'.

Code ‘40’ is to be used for students/applicants who did not recently leave secondary education and were not admitted on the basis of prior VET or higher education study. This may include students admitted on the basis of professional qualifications, mature age provisions or other work and like experience.

Providers can report up to two codes if needed.

Commencing students and Recent school leaver definitions are in the glossary.

HEPs / TACs

Data is required in all submissions.

For more information refer to reporting requirements for TACs.

Element history and Supporting Information

TCSI Support Change History

Revision Data	Change Details	Change Reason
2023-12-21	Updated coding notes to indicate codes to be used when a student is undertaking a transition course while still attending secondary school.	To provide clarity
2022-12-16	Updated coding notes to indicate codes to be used when a student is undertaking a transition course while still attending secondary school.	To provide clarity

Summary

Element 327 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. The codes and code meanings were modified from earlier versions of this element at that time. The element was included in the VET FEE‑HELP data collection in 2009. In 2010 it was modified to include Tertiary Admission Centres (TAC) only code 99 to support the University Applications and Offers data collection.

Table 1. Change control information with links to relevant versions 1

First year version applied	Last year version applied	Version	Change	Reason for change	Notice date	Issue date
2023	Current	8.10	Updated coding notes to indicate codes to be used when a student is undertaking a transition course while still attending secondary school.	To provide clarity	20 Dec 2022	20 Dec 2022
2021	2022	8.00	Incremental version number applied.	A new version number is applied to mark the transition from the Higher Education Information Management System (HEIMS) to the Tertiary Collection of Information (TCSI).	3 Jul 2020	3 Jul 2020
2015	2020	6.00	Update to coding notes to clarify the reporting of this element as optional for VET providers. Re‑format document to conform with the department's application upgrade	Clarification for VET providers Ministerial Notice document system upgrade	31 Jul 2014 22 May 2014	31 Jul 2014 22 May 2014
2014	2014	5.00	Applications and Offers Data Collection - Updated coding notes to include reference to TAC's Data Elements Map in the HEIMS Web Services Specification.	To clarify information	27 Mar 2013	27 Mar 2013
2013	2013	4.00	Moved coding notes from Application Details AD file structure documents	To streamline documentation	14 Feb 2012	14 Feb 2012
2012	2012	3.00	Inclusion of the link to the Glossary for the definition of commencing students and New version numbers applied to all data elements	Easy access to the definition and No change in requirements. Implementation of new departmental document management system	11 Mar 2011	11 Mar 2011
2010	2011	1.20	Addition of new TAC only code 99; addition of coding notes and update of element description to accommodate use for Applications and Offers	Introduction of Applications and Offers data collection	05 Dec 2008	05 Dec 2008
2009	2009	1.10	VET only. Addition of coding notes; update of element description to accommodate use by VET providers	Introduction of VET FEE‑HELP	05 Dec 2008	05 Dec 2008
2005	2008	1.00	Coding and code meanings modified to support the policy and program initiatives under HESA	Implementation of new policy and initiatives under HESA 2003.	09 Dec 2004	09 Dec 2004
Pre‑HESA: Element 327 was included in the original Higher Education student data collection in 1988. The coding and code meanings were modified when it was included as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.

Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.

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