Higher Education CGS Clusters by Course Level Live Data Report

How to read this report

[Updated 03/02/2025]

The CGS Clusters by Course Level Live Data Report provides details on Equivalent Full-Time Student Load (EFTSL) by Course Level and funding clusters. Additionally, it includes the EFTSL of grandfathered students for each funding cluster starting from the reporting year 2021 onwards.

These explanatory notes describe the elements and values used in the calculation of each of the funding clusters displayed in the report.

Course Level Types included in the report are shown in the table below. [UPDATE 31 August 2022]

The following student records are included in this report:

• Unit of study records for students who are Commonwealth supported:
  • [E490: Student Status code = 110, 111, 112, 201, 202, 203, 204, 250, 260, 261, 262 and 263] [Updated 21/07/2023]

The following student records are excluded from this report: [Update 3 February 2025]

• Units of study for students undertaking work experience are excluded from the report:
  • Units of study for students undertaking work experience in industry where learning and performance is not directed by, and support is not received from, the provider [E337: Work experience in industry code = 2] – Applicable to 2021 onwards reporting years .
• Units of study for students undertaking work experience in industry:
  • where learning and performance is not directed by the provider, but support is received from the provider and
  • where learning and performance is not directed by, and support is not received from, the provider [E337: Work experience in industry code in 1, 2] –  Applicable to pre-2021 reporting years .
• Unit of study records for higher degree by research students and students undertaking units on a non-award basis
  • [E310:Course of study type code ≠ 2, 3, 50] 

Layout of the report

The report defaults to the latest two years. A button on the top left of the page enables users to select pre-2021, or 2021 onwards reporting years.

Slicers on the left side of the report enable users to select data by:

• Reporting Year
• Unit of Study Census Date
• Loan Status
• Remission Reason

Verification report exclusions

The verification report is the same as the live data, except that the ‘Reporting Year’ slicer is not available for the 2023 version of the report. Please see verified reports to view previous year data for comparison.

Notes

• Units of study undertaken on a cross-institutional basis are included in the CGS Clusters by Course Level Live Data Report.
• Units of study which have been remitted are also included in the report. This includes E446 Remission reason codes 01, 06, 12, 16, 17, 18 and 19.
• Deleted records are excluded from these reports.
• Unit Enrolments with a census date (E489) in the future are excluded from the report.
• Non higher degree by research students (E310 not equal to 02, 03) who have withdrawn from their unit on, or before, the census date (E601 is less than or equal to E489) are excluded from the report.
• Students who have successfully completed their unit on, or before, the census date (E355=3 and E601 is less than or equal to E489) are included in the report.
• Funding clusters are defined by E464: Discipline code. The latest funding cluster information is available on the Department of Education/Department of Employment and Workplace Relations Funding Clusters and Indexed Rates page. The definition of “grandfathered student” is set out in subclause 1(1) of Schedule 1 to HESA which is available on the Department of Education Grandfathered Student page.
• From 2021 onwards:
  • If E392 - Maximum student contribution code = '7'
    • In summary page: Funding cluster is not reported as grandfathered.
    • In details page: E392 - Maximum student contribution code is reported as ‘7’.
  • If E392 - Maximum student contribution code = '8'
    • In summary page: Funding cluster is not reported as grandfathered.
    • In details page: E392 - Maximum student contribution code is reported as ‘8’.
  • If E392 - Maximum student contribution code = 'S'
    • In summary page: Funding cluster is not reported as grandfathered.
    • In details page: E392 - Maximum student contribution code is reported as ‘S’.
  • If E392 - Maximum student contribution code = '9'
    • In summary page: Funding cluster is reported as grandfathered (GR).
    • In details page: E392 - Maximum student contribution code is reported as ‘9’.
  • If E392 - Maximum student contribution code = '0'
    • In summary page:  Funding cluster is reported as 'Unknown'.
    • In details page: E392 - Maximum student contribution code is reported as '0'.
  • If E392 - Maximum student contribution code has not been reported (NULL)
    • In summary page: Funding cluster is reported as 'Not Provided'.
    • In details page: E392 - Maximum student contribution code is reported as 'Not Provided'. [UPDATED: 31 January 2025]
  • A130 Loan Status = ‘Not Applicable’ typically means one of two cases: either the student paid fully upfront, or the loan has yet been created. [UPDATED: 18 February 2025]