Element E461 - Field of education code

Description

A code which identifies the field of education to which the course is classified

Scheduled Validations

Format

Code category	Element (E)
Element #	461
Element Type:	String
Width:	6
Version Revision Date:
Version:	8.00
Years version active:	2022, 2023, 2024, 2025

Allowable Values

VALUE	MEANING
000000	Non-award course, BOTP, OUA unit, or cross-institutional study
010000 to 129999	Field of education code

Additional Information

Element history and Supporting Information

TCSI Support Change History

Revision Data	Change Details	Change Reason
2024-11-25	Change Additional Information from: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number VET only Codes used by the department for re-crediting purposes and are not reportable by VET providers are listed under the term Remission in the Glossary.” To: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number. For codes reportable by Higher Education providers please see the Remissions and re-credits page located in the glossary. VET only Codes are used by the department for re-crediting purposes. For codes reportable by VET providers please see the Remissions and re-credits page located in the glossary.”	To improve clarity for code meanings.
2023-12-21	Change Additional Information from: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number VET only Codes used by the department for re-crediting purposes and are not reportable by VET providers are listed under the term Remission in the Glossary.” To: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number. For codes reportable by Higher Education providers please see the Remissions and re-credits page located in the glossary. VET only Codes are used by the department for re-crediting purposes. For codes reportable by VET providers please see the Remissions and re-credits page located in the glossary.”	To improve clarity for code meanings.
2022-12-19	Change Additional Information from: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number VET only Codes used by the department for re-crediting purposes and are not reportable by VET providers are listed under the term Remission in the Glossary.” To: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number. For codes reportable by Higher Education providers please see the Remissions and re-credits page located in the glossary. VET only Codes are used by the department for re-crediting purposes. For codes reportable by VET providers please see the Remissions and re-credits page located in the glossary.”	To improve clarity for code meanings.
2022-12-16	Change Additional Information from: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number VET only Codes used by the department for re-crediting purposes and are not reportable by VET providers are listed under the term Remission in the Glossary.” To: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number. For codes reportable by Higher Education providers please see the Remissions and re-credits page located in the glossary. VET only Codes are used by the department for re-crediting purposes. For codes reportable by VET providers please see the Remissions and re-credits page located in the glossary.”	To improve clarity for code meanings.
2021-10-08	Change Additional Information from: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number VET only Codes used by the department for re-crediting purposes and are not reportable by VET providers are listed under the term Remission in the Glossary.” To: “Higher Education only Use code ‘12’ when a student receives a repayment and/or re-credit of their HELP balance as a result of determining, after the census date, that the student does not have a valid tax file number. For codes reportable by Higher Education providers please see the Remissions and re-credits page located in the glossary. VET only Codes are used by the department for re-crediting purposes. For codes reportable by VET providers please see the Remissions and re-credits page located in the glossary.”	To improve clarity for code meanings.
2020-06-30	Update to coding notes to clarify the reporting of the field of education for a VET course. Re-format document to conform with the department's application upgrade	Clarification for VET providers Ministerial Notice document system upgrade

Summary

Element 461 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Higher Education Support Act 2003 (HESA) which was implemented in 2005.

The element was included in the VET FEE‑HELP data collection in 2009.

In 2010 it was included in the University Applications and Offers data collection. There have been some updates and modifications to codes and coding notes to this element since, for clarification.

Table 1. Change control information with links to relevant versions 1

First year version applied	Last year version applied	Version	Change	Reason for change	Notice date	Issue date
2022	Current	8.00	Updated meaning for value 000000 to include cross-institutional study. Remove requirement to determine and report an ASCED code for cross-institutional courses.	Reduction of reporting requirements.	8 Oct 2021	8 Oct 2021
2021	2021	7.00	Incremental version number applied.	A new version number is applied to mark the transition from the Higher Education Information Management System (HEIMS) to the Tertiary Collection of Information (TCSI).	3 Jul 2020	3 Jul 2020
2015	2020	6.00	Update to coding notes to clarify the reporting of the field of education for a VET course. Re‑format document to conform with the department's application upgrade	Clarification for VET providers Ministerial Notice document system upgrade	31 Jul 2014 22 May 2014	31 Jul 2014 22 May 2014
2014	2014	5.00	Applications and Offers Data collection - Updated coding notes to include reference to TAC's Data Elements Map in the HEIMS Web Services Specification and that the code should reflect the applicant's residential address (not postal address)	To clarify information	27 Mar 2013	27 Mar 2013
2013	2013	4.00	Moved coding notes from Application Details AD file structure documents	To streamline documentation	14 Feb 2012	14 Feb 2012
2012	2012	3.00	New versioning applied to data elements	No change in requirements - Implementation of new document management system.	11 Mar 2011	11 Mar 2011
2010	2011	1.20	Addition of coding notes of Application and Offers input files; and change to element description or code meanings to accommodate use for Applications and Offers	New collection	30 Nov 2009	30 Nov 2009
2009	2009	1.10	Addition of coding notes of VET input files; and change to element description and code meanings to accommodate use by VET providers	Introduction of VET FEE‑HELP	5 Dec 2008	5 Dec 2008
2005	2008	1.00	Coding and code meanings modified to support the policy and program initiatives under HESA 2003.	Implementation of new policy and initiatives under HESA 2003.	9 Dec 2004	9 Dec 2004
Pre‑HESA: Element 461 was included in the original Higher Education student data collection in 2001. It continued as part of the student data collection under the new policy and program initiatives introduced under the Higher Education Support Act 2003. There have been no significant coding changes to this element.

Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.

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Element E461 - Field of education code

Description

Input Packets

Validations

Scheduled Validations

Format

Allowable Values

Additional Information

Applications and Offers only

Course Offers

HEPs / TACs

Course Preferences

HEPs

TACs

Element history and Supporting Information

TCSI Support Change History

Summary

Table 1. Change control information with links to relevant versions 1