Provider Information Request (PIR) Data Verification

The Provider Information Request (PIR) is a collection of information made pursuant to section 28 of the Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act). Each provider is required, as a condition of their registration, to report and verify their TEQSA data collections as part of the reporting requirements specified by this Act.

Verification is a declaration that the data reported is complete, accurate and finalised. TEQSA uses the verified data for their Annual Risk Assessment cycle and to support regulatory processes. 

The verification process gives you a final opportunity to check your data carefully, as changes cannot be made to annual datasets after verification is finalised.

TEQSA and the department has approved the following deadlines for verification:

Staff Data reference date: 31 March 2024

Providers must understand the reporting requirements and have submitted all relevant data before attempting verification. Verification may also identify data inaccuracies that need to be updated before verification can be finalised.

Please consult the resources below if you are unsure about what you need to report or how to report your data: 

• If you are new to reporting in TCSI please see How to report the TEQSA Provider Information Request
• For student reporting requirements see PIR Student reporting requirements.
• For staff reporting requirements see staff packets from PIR staff reporting requirements.
• Data Element Dictionary enables you to search current elements in the TCSI data collections.
• TCSI Analytics enables you to view current data reported in TCSI.

After submitting data to TCSI, the verification process is completed in TCSI Analytics. 

The Provider Data Verification User Guide has step-by-step instructions on how to verify your data. 

Verification reports are restricted to data in the year being verified. Further notes are included where there is a difference between the live and the verification reports (marked with an asterisk '*' below). These differences are outlined in the individual coding notes pages.

The PIR student data verification reports for the relevant year, and their equivalent live data reports and coding notes, are listed below.

PIR Student 

Staff data for PIR providers is verified under the Tertiary Education Quality and Standards Agency Act 2011 (TEQSA) and forms a part of the TEQSA provider information request (PIR collection). 

All academic staff data for the collection needs to be reported and verified as part of the data verification process for the PIR staff collection.

The tables below provide details on data verification for each collection and list the verification reports and coding notes. 

PIR Full-time staff 

PIR Casual staff actual

Please make sure you read the Provider Data Verification User Guide in full as it will give you all the information you need to complete verification and sign-off, including screenshots of each step required.

Things to know when verifying data

To commence verification, click the "Start Verification" button. This stops the nightly refresh process and retains the snapshot of unverified data that was taken on that day. The status for the Collection moves from "Activated" to "Verifying". When "Start Verification" has been selected the department knows that you have commenced verifying and the data in your reports will remain static from that point in time, even though the provider may update the live data.

Seeing the data behind the summary

Providers can use the drill through function in the verification reports to investigate any inconsistencies by right clicking the count required in the report and selecting 'Drill through', as shown below.

Correcting Staff data in TCSI Data Entry

If staff data in these reports needs to be corrected, please refer to the TCSI Data Entry user page for guidance before updating your data. However, if you need to delete any staff data, please contact TCSIsupport@education.gov.au to arrange deletion. 

Notice about upcoming webinars on verification will be shared with TCSI Newsletter subscribers who have nominated themselves to receive " TEQSA Provider Information Request (PIR) news ". To update your subscription details please visit the News Centre page. 

The TCSI Support team run regular and targeted webinar and drop-in sessions throughout the year to assist providers who engage with TCSI reporting and the verification process. To view upcoming sessions or access past recordings, please visit the News Centre page and subscribe to the TCSI Newsletter. 

If you have any questions, please contact us at TCSIsupport@education.gov.au