Course admission packet 2024

Version Details

Version:
1.00

The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. The data collected through a course admission packet may be referenced by one or more:

Scope

Providers are required to report a course admission packet each time a student is admitted to a course of the provider where the student may need to enrol in units of study to complete the course. A course admissions packet should not be reported for a person who is to be awarded a higher doctorate.

Initial reporting requirement

ElementRequired reportingDeadline
*UID8 or: Student resource key or

*E313: Student identification code
Required for all in-scope course admissionsWithin 7 days of a student being admitted to a course
*UID5 or: Course resource key or

*E307: Course code
Required for all in-scope course admissionsWithin 7 days of a student being admitted to a course
*E534: Course of study commencement dateRequired for all in-scope course admissionsWithin 7 days of a student being admitted to a course
E620: Highest attainment codeRequired for all in-scope domestic studentsWithin 14 days of the first census date linked to the course admission
E632: Australian tertiary admission rankRequired for recent school leavers in an undergraduate course who have an Australian tertiary admission rankWithin 14 days of the first census date linked to the course admission
E605: Selection rankRequired for recent school leavers in an undergraduate course who have a selection rankWithin 14 days of the first census date linked to the course admission
E330: Type of attendance codeRequired for students in a HDR courseWithin 14 days of the first census date linked to the course admission
E599: Course outcome codeRequired if the student is no longer enrolled in the course or has formally deferredWithin 7 days of a student taking a leave of absence, completing the course or ceasing enrolment in the course
E591: HDR thesis submission dateRequired if the HDR student has submitted a thesisWithin 7 days of the student submitting their thesis for the first time
E594: HDR primary field of research codeRequired if the student is in a HDR courseWithin 14 days of the first census date linked to the course admission
E595: HDR secondary field of research codeRequired if the student is in a HDR course and has more than one field of researchWithin 14 days of the first census date linked to the course admission
E592: Course outcome dateRequired if a course of study (including an enabling course) or a bridging course for overseas-trained professionals is completedWithin 7 days of the student completing the course
E327: Basis for admission codeRequired for all in-scope course admissionsWithin 14 days of the first census date linked to the course admission
E560: Credit used value^Required if credit is usedWithin 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E561: Credit basis code^Required if credit is usedWithin 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E566: Credit provider codeRequired if E561 has study at an Australian provider as a credit basisWithin 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E463: Specialisation codeRequired if known or on completion of an award courseWithin 7 days of the student completing the course

*These elements must be reported together when a new course admission packet is created

^These elements, if reported, must be reported together

Uniqueness

Each course admission packet must have a unique combination of values for:

  • student (UID8 or E313)
  • course (UID5 or E307)
  • course of study commencement date (E534).

The combination of student (UID8 or E313), course (UID5 or E307) and course of study commencement date (E534) must also be unique across all course admissions packets and aggregated award packets for the provider.

Revising and adding data

A provider can revise any data already in a course admission packet after the initial packet is reported as per the table below.

ElementRevisions required
UID8 or: Student resource key or

E313: Student identification code
Corrections only
UID5 or: Course resource key or

E307: Course code
Do not change for courses linked to unit enrolments. Only change due to genuine administrative error.
E534: Course of study commencement dateCorrections only
E620: Highest attainment codeCorrections only.

Value is to be correct as at the course of study commencement date (E534)
E632: Australian tertiary admission rankCorrections only.

Value is to be correct as at the course of study commencement date (E534)
E605: Selection rankCorrections only.

Value is to be correct as at the course of study commencement date (E534)
E330: Type of attendance codeUpdate to current value
E599: Course outcome codeUpdate to current value
E591: HDR thesis submission dateCorrections only.

Value is to be correct as at the first thesis submission date (E591)
E594: HDR primary field of research codeUpdate to current value
E595: HDR secondary field of research codeUpdate to current value
E592: Course outcome dateUpdate to current value
E327: Basis for admission codeCorrections only.

Value is to be correct as at the course of study commencement date (E534).

Additional codes are reported by creating a basis for admission packet
E560: Credit used valueCorrections only.

Additional codes are reported by creating a course prior credit packet
E561: Credit basis codeCorrections only.

Additional codes are reported by creating a course prior credit packet
E566: Credit provider codeCorrections only.

Additional codes are reported by creating a course prior credit packet
E463: Specialisation codeUpdate to current value until course outcome date (E592).

Then corrections only, with values to be as at the course outcome date (E592).

Additional codes are reported by creating a specialisation packet

A course admission packet cannot be deleted if it is linked to an active unit enrolment, OS‑HELP loan or exit award record.

The course identifier (UID5 or E307) should only be amended when data has been incorrectly reported through a genuine administrative error. The course identifier must not be revised as a result of a student transferring between courses. A new course admissions packet is to be created in this instance.

If a student has:

TCSI Data Entry file upload

Course admissions are updated on the Course admission files available for download on the course admissions group page.