Course packet

Version Details

Version
1.00
Years
2021

The course packet is used to report data on the courses offered by each provider. Each course packet must be linked to an established course of study packet. The data collected through a course packet may be referenced by one or more:

Scope

Providers are required to report a course packet for each course in which they intend to admit or complete one or more students.

Initial reporting requirements

Element Required reporting Deadline
*UID3: Course of study resource key or

*E533: Course of study code

Required for all in-scope courses Before the first course admission is linked to the course
*E609: Course effective from date Required for all in-scope courses Before the first course admission is linked to the course
*E307: Course code Required for all in-scope courses Before the first course admission is linked to the course
*E596: Standard course duration Required for all in-scope courses Before the first course admission is linked to the course
E308: Course name Required for all in-scope courses Before the first course admission is linked to the course
E610: Course effective to date Optional n/a
*E461: Field of education code Required for all in-scope courses Before the first course admission is linked to the course
*E462: Field of education supplementary code Required for all in-scope courses Before the first course admission is linked to the course
E312: Special course type Required for all in-scope courses that are of special interest as defined at E312 Before the first course admission is linked to the course

*These elements must be reported together when a new course packet is created

Uniqueness

Each course packet must have a value for E307 (course code) that is unique to the provider.

Revising and adding data

Revising and adding data

A provider can update, correct or add data already submitted through a course packet after the initial packet is reported, as per the table below.

Element Revisions required
UID3: Course of study resource key or

E533: Course of study code

Corrections only
E609: Course effective from date Corrections only
E307: Course code Corrections only
E596: Standard course duration Update to current value
E308: Course name Update to current value
E610: Course effective to date Optional update to current value
E461: Field of education code Corrections only. Changes through time are reported by creating a course fields of education packet
E462: Field of education supplementary code Corrections only. Changes through time are reported by creating a course fields of education packet
E312: Special course type Corrections only. Changes through time are reported by creating a special interest course packet

A course packet cannot be deleted if it is linked to an active course admission, exit award or aggregate award record.

If there is an actual change through time (not a data correction) for the field of education codes (E461/E462) for a course, these are to be reported by creating a new course fields of education packet, which enables the start date of that change to be reported. Similarly, a change through time to the special course type (E312) for a course is to be reported through the special interest course packet along with the dates of this change.

TCSI Data Entry file upload

Courses are updated using the course file available for download on the courses group page.