Course admission packet

Version Details

Version
1.00
Years
2021
UID Code
UID15

The course admission packet is used to report the admission of students into courses and provide data on aspects of the student's admission and engagement in the course. Each course admission packet must be linked to an established student packet and established course packet. The data collected through a course admission packet may be referenced by one or more:

Scope

Providers are required to report a course admission packet each time a student is admitted to a course of the provider where the student may need to enrol in units of study to complete the course. A course admissions packet should not be reported for a person who is to be awarded a higher doctorate.

Initial reporting requirement

Element Required reporting Deadline
*UID8 or: Student resource key or

*E313: Student identification code
Required for all in-scope course admissions Within 7 days of a student being admitted to a course
*UID5 or: Course resource key or

*E307: Course code
Required for all in-scope course admissions Within 7 days of a student being admitted to a course
*E534: Course of study commencement date Required for all in-scope course admissions Within 7 days of a student being admitted to a course
E620: Highest attainment code Required for all in-scope domestic students Within 14 days of the first census date linked to the course admission
E632: Australian tertiary admission rank Required for recent school leavers in an undergraduate course who have an Australian tertiary admission rank Within 14 days of the first census date linked to the course admission
E605: Selection rank Required for recent school leavers in an undergraduate course who have a selection rank Within 14 days of the first census date linked to the course admission
E330: Type of attendance code Required for students in a HDR course Within 14 days of the first census date linked to the course admission
E599: Course outcome code Required if the student is no longer enrolled in the course or has formally deferred Within 7 days of a student taking a leave of absence, completing the course or ceasing enrolment in the course
E591: HDR thesis submission date Required if the HDR student has submitted a thesis Within 7 days of the student submitting their thesis for the first time
E594: HDR primary field of research code Required if the student is in a HDR course Within 14 days of the first census date linked to the course admission
E595: HDR secondary field of research code Required if the student is in a HDR course and has more than one field of research Within 14 days of the first census date linked to the course admission
E592: Course outcome date Required if a course of study (including an enabling course) or a bridging course for overseas-trained professionals is completed Within 7 days of the student completing the course
E327: Basis for admission code Required for all in-scope course admissions Within 14 days of the first census date linked to the course admission
E560: Credit used value^ Required if credit is used Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E561: Credit basis code^ Required if credit is used Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E566: Credit provider code Required if E561 has study at an Australian provider as a credit basis Within 14 days of the first census date linked to the course admission or 7 days of credit being applied to the student's course
E463: Specialisation code Required if known or on completion of an award course Within 7 days of the student completing the course

*These elements must be reported together when a new course admission packet is created

^These elements, if reported, must be reported together

Uniqueness

Each course admission packet must have a unique combination of values for:

  • student (UID8 or E313)
  • course (UID5 or E307)
  • course of study commencement date (E534).

The combination of student (UID8 or E313), course (UID5 or E307) and course of study commencement date (E534) must also be unique across all course admissions packets and aggregated award packets for the provider.

Revising and adding data

A provider can revise any data already in a course admission packet after the initial packet is reported as per the table below.

Element Revisions required
UID8 or: Student resource key or

E313: Student identification code

Corrections only
UID5 or: Course resource key or

E307: Course code

Corrections only
E534: Course of study commencement date Corrections only
E620: Highest attainment code Corrections only.

Value is to be correct as at the course of study commencement date (E534)

E632: Australian tertiary admission rank Corrections only.

Value is to be correct as at the course of study commencement date (E534)

E605: Selection rank Corrections only.

Value is to be correct as at the course of study commencement date (E534)

E330: Type of attendance code Update to current value
E599: Course outcome code Update to current value
E591: HDR thesis submission date Corrections only.

Value is to be correct as at the first thesis submission date (E591)

E594: HDR primary field of research code Update to current value
E595: HDR secondary field of research code Update to current value
E592: Course outcome date Update to current value
E327: Basis for admission code Corrections only.

Value is to be correct as at the course of study commencement date (E534).

Additional codes are reported by creating a basis for admission packet

E560: Credit used value Corrections only.

Additional codes are reported by creating a course prior credit packet

E561: Credit basis code Corrections only.

Additional codes are reported by creating a course prior credit packet

E566: Credit provider code Corrections only.

Additional codes are reported by creating a course prior credit packet

E463: Specialisation code Update to current value until course outcome date (E592).

Then corrections only, with values to be as at the course outcome date (E592).

Additional codes are reported by creating a specialisation packet

A course admission packet cannot be deleted if it is linked to an active unit enrolment, OS‑HELP loan or exit award record.

The course identifier (UID5 or E307) should only be amended when data has been incorrectly reported through a genuine administrative error. The course identifier must not be revised as a result of a student transferring between courses. A new course admissions packet is to be created in this instance.

If a student has:

TCSI Data Entry file upload

Course admissions are updated on the Course admission files available for download on the course admissions group page.