Casual staff actuals packet

Version Details

Version
1.01
Years
2022

The casual staff actuals packet is used to report data on staffing resources engaged on a contract basis by a provider throughout the year. Data for casual staff actuals is collected at the organisational unit level.

Scope

Table A providers, Table B providers and Avondale College of Higher Education are required to report a casual staff actuals packet for each organisational unit that engaged people on a casual work contract basis at any point during the prior calendar year. Data is to be reported in relation to casual staff whose work duties related solely to higher education or to both higher education and vocational education and training, with the full‑time equivalence expended in relation to work undertaken in both types of work sector being reported.

Data is not to be reported for staff:

  • who were members of staff appointed for a limited term with a full-time or fractional full‑time work contract
  • whose duties relate solely to vocational education and training, or
  • in any independent operation which is not a controlled entity.

Reporting deadlines

The casual staff actuals for the whole of calendar year 2021 must be reported by 30 June 2022.

Initial reporting requirement

Element

Reporting requirement

*E415: Reporting year

All in-scope organisational units

*E514: Actual full-time equivalence prior year

All in-scope organisational units

*E315: Gender code

All in-scope organisational units

*E509: Current duties classification group code

All in-scope organisational units

*E510: Organisational unit code

All in-scope organisational units

*E511: Work sector code

All in-scope organisational units

*E412: Function code

All in-scope organisational units

*All elements must be reported together when a casual staff actuals packet is created

Uniqueness

Each casual staff actuals packet must have a unique combination of the values for:

  • reporting year (E415)
  • work sector code (E511)
  • organisational unit code (E510)
  • function code (E412)
  • current duties classification group code (E509)
  • gender code (E315).

Revising and adding data

A provider can correct any data already in a casual staff actuals packet after the initial packet is reported, noting that the packet must always contain the aggregate casual staffing resources for the full year up to, and including, the last day of the reporting year (E415).

TCSI Data Entry file upload

Templates for TCSI Data Entry are available on the Higher education file templates page.