Version Details
| Version: | 6.1 |
|---|---|
| First Year: | 2017 |
| Last Year: |
About
The VET Student Revision submission enables providers to revise data that has been previously reported to the department on the VET Student Load Liability (VLL) file included in the VET Student submission.
The submission reports details of deletions, changes due to administrative error and remission of student VET debts.
New records or records omitted from a previous Student submission should be reported through a new Student submission.
Timing
Student revisions may be reported at any time. Multiple submissions may be reported throughout the year.
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
Submission method
The VSR file is one of three files incorporated in the VET Student Revision submission. The other files are the:
- VET Revised Student Load Liability (VRL)
- VET Commonwealth Assisted Students (VDU) (in a validated VET HELP Due submission).
The VSR file includes the key elements needed to identify student record(s) requiring revision or deletion.
When reporting a VET Student Revision submission it is recommended that you read the VLL/VRL and VDU scope guidelines in conjunction with these scope guidelines.
Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.
Structure
Information about the structure and the elements in the VSR file is in the structure guidelines for the relevant reporting year.
Each record on the VSR file must have a unique combination of values for:
- Student identification code (element 313)
- Course code (element 307)
- Unit of study code (element 354)
- Academic organisational unit code (element 333)
- Unit of study census date (element 489).
These elements uniquely identify a student's unit of study/or part of a course. A record to be revised will be matched on these elements.
When deleting a record, the record only needs to be reported on the VSR file. No corresponding record is required on the VRL or VDU files.
Records to include
- Remission of a student's debt.
- When a student's debt is remitted in special circumstances details of the remission must always be reported in a VET Student Revision submission.
If a unit of study/part of a course is remitted after the census date, but before reporting the VET Student submission, the original record must be reported on the VLL file as part of the VET Student submission and the subsequent remission must then be reported in the VET Student Revision submission.
- When a student's debt is remitted in special circumstances details of the remission must always be reported in a VET Student Revision submission.
- Revisions or deletions due to administrative error.
- If a student's information changes due to administrative error and prior to it being reported to the department, the new details can be incorporated in a VET Student submission (see VLL scope guidelines). There is no requirement in these circumstances to report the original record in a VET Student submission and then a revised record in a VET Student Revision submission.
More information
For detailed information on how to revise previously reported data see the VET revision guides.
For more information about terms used in these guidelines see the glossary.