Citizenship packet (VET)

Version Details

Version
1.00
Years
2021

The citizenship packet is used to report changes through time to the citizen resident code (E358) for a student. The first citizen resident code (E358) for a student is reported as part of the student packet. A provider may create as many additional citizenship packets as necessary to report changes to a student’s citizenship or residency status through time. When the first citizen resident code (E358) is reported for a student in a student packet, a citizenship effective from date (E609) is automatically generated based on the date the student packet was first reported. Providers may amend this date.

Scope

Providers are required to report a citizenship packet only when the student's citizen resident code (E358) was not reported through the original student packet or when a student notifies the provider that there has been a change to their citizenship or residency status.

Structure and reporting requirement

Element Name Reporting requirement Deadline
*E358 Citizen resident code Required if reporting a new citizen resident code for the student Within 14 days of the first census date for the student or 7 days of the student advising of a change in citizenship
*E609 Citizenship effective from date Required if reporting a new citizen resident code for the student Within 14 days of the first census date for the student or 7 days of the student advising of a change in citizenship

*These elements must be reported together when a new citizenship packet is created

Uniqueness

Each citizenship packet must have a value for citizenship effective from date (E609) that is unique for the student.

Revising data

Providers can correct the data submitted in a citizenship packet and the system-generated citizenship effective from date (E609) for the first reported citizen resident code (E358), with the following limitations:

  • only the citizenship packets at the end of the time series can be deleted
  • a citizenship effective from date (E609) cannot be amended in a way that would create a gap or overlap in the time series of citizenship data for a student.

The value for the citizen resident code (E358) is to be correct as at the citizenship effective from date (E609).

TCSI Data Entry file upload

Templates for TCSI Data Entry are available on the VET Student Loans file templates page.