AOU packet

Version Details

Version
1.00
Years
2021

The AOU packet is used to report load and amount data for multiple academic organisational units for a unit enrolment. An AOU packet will be created as part of the unit enrolment packet if the provider reports a value in the AOU extension when the unit enrolment packet is established. Otherwise, a provider may create an AOU packet later and can create as many AOU packets as necessary to spread the load and amount data across multiple academic organisational unit codes (E333).

Scope

Providers that use AOUs are required to report an AOU packet only when this was not reported through the original unit enrolment packet or when there are multiple academic organisational units delivering load for the unit enrolment. Table A and Table B providers must report load and amount data for their higher education unit enrolments across one or more AOU packets. The use of AOUs by other higher education providers is optional.

Initial reporting requirement

Element

Reporting requirement

Deadline

*E333: Academic organisational unit code

Required

Within 7 days of the student enrolling in a unit of study

*E339: EFTSL

Required

Within 7 days of the student enrolling in a unit of study

E384: Amount charged

Required if the student is enrolled in the unit of study at the end of the census date.

Within 14 days of the census date

E381: Amount paid upfront

Required if the student is enrolled in the unit of study at the end of the census date.

Within 14 days of the census date

E529: Loan fee

Required if the student is enrolled in the unit of study at the end of the census date.

Within 14 days of the census date

E558: HELP loan amount

Required if the student is enrolled in the unit of study at the end of the census date.

Within 14 days of the census date

*The EFTSL must be reported when an AOU packet is created

Uniqueness

Each AOU packet must have a value for each academic organisational unit code (E333) that is unique for the unit enrolment.

Revising data

A provider can correct the data in an AOU packet after the initial packet is reported. All values are to be correct as at the unit of study census date (E489).

TCSI Data Entry file upload

AOUs are updated on the Unit enrolment file available for download on the Unit enrolment group page.