Exit awards packet

Version Details

Version
1.00
Years
2021

The exit awards packet is used to report a higher education award course completion for a student who has a course admission record with the provider but it is not for the course that has been completed. Each exit awards packet must be linked to an established course admission packet and an established course packet.

Scope

Providers may report an exit awards packet for each student who is to be granted a higher education award where the course leading to the award is related to, but does not exactly match, the course on the course admission record the provider has for the student.

Initial reporting requirement

Element Reporting requirement Deadline
*UID15: Course admission resource key or

E313/E307/E534: Unique course admission combination

Required for all in‑scope exit awards Within 7 days of the provider determining that the student has met the academic requirements to be granted an exit award
*UID5: Course resource key or

E307: Course code

Required for all in‑scope exit awards Within 7 days of the provider determining that the student has met the academic requirements to be granted an exit award
*E599: Course outcome code Required for all in‑scope exit awards Within 7 days of the provider determining that the student has met the academic requirements to be granted an exit award
*E592: Course outcome date Required for all in‑scope exit awards Within 7 days of the provider determining that the student has met the academic requirements to be granted an exit award

*These elements must be reported together when an exit awards packet is created

Uniqueness

Each exit awards packet must have a unique combination of the values for:

  • course admission identifier (UID15 or combination of E313/E307)
  • course identifier (UID5 or E307)
  • course outcome date (E592).

Reporting notes

The course identifier (UID5 or E307) in the exit awards packet must be the course for which the award is being granted. The course admission identifier (UID15 or E313/E307/E534) is the related course admission. If the student is not continuing with the course in the related course admission record, the course outcome code (E599) on that course admission packet must be revised to indicate that the student has 'transferred to complete a related course'. If the student is continuing the related course admission, the exit award should be reported as ‘completed but continuing a related course'.

Revising data

A provider can correct the data in an exit awards packet after the initial packet is reported. All values on an exit award packet are to be correct as at the course outcome date (E592).

TCSI Data Entry file upload

There is one template for uploading all the information about exit awards.

Templates for TCSI Data Entry are available on the Higher education file templates page.