VET Student Revisions (VSR) scope

Version Details

Version: 5.1
First Year: 2014
Last Year: 2014


The VET Student Revision submission enables providers to revise data that has been previously reported to the department on the VET Student Load Liability (VLL) file included in the VET Student submission.

The submission reports details of deletions, changes due to administrative error and remission of student VET FEE‑HELP debts.

New unit of study records or records omitted from a previous Student submission should be reported through a new Student submission.

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Student revisions may be reported at any time. Multiple submissions may be reported throughout the year.

Timing of submissions is detailed in the reporting schedule for the relevant reporting year.

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Submission method

The VSR file is one of three files incorporated in the VET Student Revision submission. The other files are the:

The VSR file includes the key elements needed to identify unit of study record(s) requiring revision or deletion.

When reporting a VET Student Revision submission it is recommended that you read the VLL/VRL and VDU scope guidelines in conjunction with these scope guidelines.

Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.

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Information about the structure and the elements in the VSR file is in the structure guidelines for the relevant reporting year.

Each record on the VSR file must have a unique combination of values for:

These elements are the key identifiers for a student's unit of study record. A record to be revised will be matched on these elements.

When deleting a record, the record only needs to be reported on the VSR file. No corresponding record is required on the VRL or VDU files.

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Records to include

  • Remission of a student's VET FEE‑HELP debt.
    • When a student's debt is remitted in special circumstances details of the remission must always be reported in a VET Student Revision submission.
      If a unit of study is remitted after the census date, but before reporting the VET Student submission, the original record must be reported on the VLL file as part of the VET Student submission and the subsequent remission must then be reported in the VET Student Revision submission.
  • Revisions or deletions due to administrative error.
    • If a student's information changes due to administrative error and prior to it being reported to the department, the new details can be incorporated in a VET Student submission (see VLL scope guidelines). There is no requirement in these circumstances to report the original record in a VET Student submission and then a revised record in a VET Student Revision submission.

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More information

For detailed information on how to revise previously reported data see the VET FEE‑HELP revision guides.

For more information about terms used in these guidelines see the glossary.

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