Summary
Element 381 was included as part of the Higher Education Student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005 and was revised to "Amount paid up front". Prior to the reporting of data in 2005 it was modified to 8 characters to include the reporting of cents.
The element was included in the VET FEE‑HELP data collection in 2009. There has been some modification to coding notes since to reflect current legislation.
Table 1. Change control information with links to relevant versions 1
| First year version applied | Last year version applied | Version | Change | Reason for change | Notice date | Issue date |
|---|---|---|---|---|---|---|
| 2025 | Current | 7.10 | Update to coding notes | VET Student Loans Secretary Notice update July 2025 | 8 July 2025 | 8 July 2025 |
| 2021 | 2025 | 7.00 | Incremental version number applied. | A new version number is applied to mark the transition from the Higher Education Information Management System (HEIMS) to the Tertiary Collection of Information (TCSI). | 3 Jul 2020 | 3 Jul 2020 |
| 2018 | 2020 | 5.00 | Modification of coding notes | Clarification and reflection of current legislation | 18 Sep 2017 | 18 Sep 2017 |
| 2015 | 2016 | 4.00 | Re‑format document to conform with the department's application upgrade | Ministerial Notice document system upgrade | 22 May 2014 | 22 May 2014 |
| 2013 | 2014 | 3.10 | Modification of coding notes | Clarification and reflection of current legislation | 14 Feb 2012 | 18 Dec 2012 |
| 2012 | 2012 | 3.00 | New versioning applied to data elements | No change in requirements - Implementation of new document management system. | 11 Mar 2011 | 11 Mar 2011 |
| 2009 | 2011 | 1.20 | Addition of coding notes and update of element description to accommodate use by VET providers | Introduction of VET FEE‑HELP | 5 Dec 2008 | 5 Dec 2008 |
| 2005 | 2008 | 1.10 | Element has been expanded to 8 characters to include cents | Required for accurate reporting of HELP up‑front payments at unit of study level | 9 Dec 2004 | 26 April 2005 |
| 2005 | 2005 | 1.00 | Coding and code meanings modified to support the policy and program initiatives under HESA | Implementation of new policy and initiatives under HESA 2003. | 9 Dec 2004 | 9 Dec 2004 |
| Pre‑HESA: Element 381 was included in the original Higher Education student data collection in 1989. It was revised to "Amount paid up front" and continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. There have been no significant coding changes to the coding of this element. | ||||||
Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.
Element
Element #
381