2018 submissions
This page provides the submission guidelines for the 2018 reporting year. These include the scope, structure and data element guides for each submission you need to report.
All data is reported in a submission. Each submission includes one or more data files.
The main submissions included in the Higher Education Student Data Collection are provided below. Select a submission for more information about the details of the file(s) that are included.
A consolidated package of all the submissions guidelines is also available for you to view or print.
For full details of this collection see the Higher Education Student Data Collection - 2018 Reporting Requirements.
As part of your data requirements you will also need to allocate a CHESSN to some of your students. See the Commonwealth Higher Education Student Support (CHESSN) file scope and structure guidelines for more information.
Choose a submission below
Course of Study submission
The Course of Study submission includes data from one file only; the Course of Study (CO) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
All higher education providers are required to report this submission.
Course of Study (CO) file
Campus submission
The Campus submission includes data from one file only; the Campus (CM) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
All higher education providers are required to report this submission.
Campus (CM) file
Student submission
The Student submission includes data from three files; the Student enrolment (EN) file, the Student load liability (LL) file and the Commonwealth Assisted Students - HELP due (DU) file.
The guides to the scope, structure and data elements for these files are available by selecting the buttons below.
All higher education providers are required to report this submission.
Student enrolment (EN) file
Student load liability (LL) file
Commonwealth Assisted Students file – HELP due (DU)
Unit of Study Completions submission
The Unit of Study Completions submission includes data from one file only; the Unit of Study Completions (CU) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
All higher education providers are required to report this submission.
Unit of Study Completions (CU) file
Past Course Completions submission
The Past Course Completions submission includes data from one file only; the Past Course Completions (PS) file.
The guides to the scope, structure and data elements for these files are available by selecting the buttons below.
All higher education providers are required to report this submission.
Past Course Completions (PS) file
SA‑HELP submission
The SA‑HELP submission includes data from two files; the SA‑HELP (SA) file and the Commonwealth assisted students (DU‑HELP Due) file.
The guides to the scope, structure and data elements for these files are available by selecting the buttons below.
All higher education providers are required to report this submission.
SA‑HELP (SA) file
Commonwealth Assisted Students file – HELP due (DU)
OS‑HELP submission
The OS‑HELP submission includes data from two files; the OS‑HELP (OS) file and the Commonwealth assisted students - HELP Due (DU) file.
The guides to the scope, structure and data elements for these files are available by selecting the buttons below.
Table A and B providers are required to report this submission.
OS‑HELP (OS) file
Commonwealth Assisted Students file – HELP Due (DU)
Commonwealth Scholarship submission
The Commonwealth Scholarship submission includes data from one file; the Commonwealth Scholarship (CS) file. Commonwealth Scholarship submissions are made using either Opens in a new window: HEIMS Administration or Web Services. Information on using HEIMS Administration is in the Commonwealth Scholarships User Guide. The requirements for using Web Services are in the Commonwealth Scholarship Technical Specifications.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
Table A and B providers are required to report this submission.
Commonwealth Scholarship (CS) file
Student Revision submission
Student load liability data is revised using a Student Revision submission.
The Student Revision submission includes data from three files – the Revised load liability (RL) file, the Student Revision (SR) file and the Commonwealth assisted students – HELP due (DU) file.
The guides to the scope, structure and data elements for each file are available by selecting the buttons below.
Additional information about revising load liability data is provided in the Revising Higher Education Student Load Liability (LL) data guide in the Revising your data toolkit.
Revised load liability (RL) file
Student Revision (SR) file
Commonwealth Assisted Students file – HELP due (DU)
Note that data included in a validated DU (HELP Due) file is automatically provided in the Revised HELP-Due snapshot (RD) file after you submit your revision in HEPCAT. See the Reporting with HEPCAT toolkit for more information.
Enrolment Revision submission
The Enrolment Revision submission includes data from one file – the Enrolment Revisions (ER) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
Additional information about revising enrolment data is provided in the Revising Student Enrolment (EN) data guide in the Revising your data toolkit.
Enrolment Revisions (ER) file
OS‑HELP Revision submission
The OS‑HELP Revision submission includes data from three files – the OS‑HELP revision (OR) file, Revised OS‑HELP (RO) file and the Commonwealth assisted students – HELP due (DU) file.
The guides to the scope, structure and data elements for each file are available by selecting the buttons below.
Additional information about revising OS‑HELP data is provided in the Revising OS‑HELP (OS) data guide in the Revising your data toolkit.
Revised OS‑HELP (RO) file
OS‑HELP revision (OR) file
Campus Deletion submission
The Campus Deletion submission includes data from one file – the Campus Deletion (CD) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
Additional information about revising campus data is provided in the Revising Higher Education Campus (CM) data guide in the Revising your data toolkit.
Campus Deletions (CD) file
Commencement Date Revision submission
The Commencement Date Revision submission includes data from one file – the Commencement Date Revision (RC) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
Commencement Date Revision (RC) file
Student Concordance submission
The Student Concordance submission includes data from one file – the Student Concordance (SC) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
Student Concordance (SC) file
Tax File Number LookUp
The Tax File Number LookUp includes data from one file – the TFN LookUp (TL) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.
TFN LookUp (TL) file
Tax File Number Revision submission
The Tax File Number Revision submission includes data from one file – the TFN Revision (TR) file.
The guides to the scope, structure and data elements for this file are available by selecting the buttons below.