Version Details
| Version: | 1.0 |
|---|---|
| First Year: | 2015 |
| Last Year: |
About
The Student Concordance (SC) file enables providers to revise Student Identification codes (element 313) that have previously been reported to the department.
Timing
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
Student concordance submissions may be reported at any time. Multiple submissions may be reported throughout the year.
Submission method
The Student Concordance (SC) file is the only file included in a Student Concordance submission.
Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide.
Structure
Information about the structure and elements of the SC file is in the structure guidelines for the relevant reporting year.
Each record in the SC file must have a unique combination of values for:
- Student Identification code (Old) (element 313)
- Student Identification code (New) (element 313)
These elements are the key identifiers for a concordance record. HEIMS uses these key elements to locate existing students and their records in the database.
All Student Identification codes (Old) must have been previously reported to HEIMS.
For detailed information on how to revise Student Identification codes see the higher education revision guides.
More information
For more information about terms used in these guidelines see the glossary.
The following table lists some of the terms which may be used to describe both old and new Student Identification codes.
| Student Identification code (Old) | Student Identification code (New) |
|---|---|
| Student ID you don't want | Student ID you do want |
| Previous Student ID | Current Student ID |
| Not preferred Student ID | Preferred Student ID |
| Defunct Student ID | Live Student ID |
| Obsolete Student ID | Active Student ID |
| Wrong Student ID | Correct Student ID |