Higher Education Student - 2017 submission guidelines

This page provides the submission guidelines for the 2017 reporting year. These include the scope, structure and data element guides for each submission you need to report.

All data is reported in a submission. Each submission includes one or more data files.

The main submissions included in the Higher Education Student Data Collection are provided below. Select a submission for more information about the details of the file(s) that are included.

A consolidated package of all the submissions guidelines is also available for you to view or print.

For full details of this collection see the Higher Education Student Data Collection - 2017 Reporting Requirements.

As part of your data requirements you will also need to allocate a CHESSN to some of your students. See the Commonwealth Higher Education Student Support (CHESSN) file scope and structure guidelines for more information.

Choose a submission below

The Course of Study submission includes data from one file only; the Course of Study (CO) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

All higher education providers are required to report this submission.

The Campus submission includes data from one file only; the Campus (CM) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

All higher education providers are required to report this submission.

The Student submission includes data from three files; the Student enrolment (EN) file, the Student load liability (LL) file and the Commonwealth Assisted Students - HELP due (DU) file.

The guides to the scope, structure and data elements for these files are available by selecting the buttons below.

All higher education providers are required to report this submission.

The Unit of Study Completions submission includes data from one file only; the Unit of Study Completions (CU) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

All higher education providers are required to report this submission.

The Past Course Completions submission includes data from one file only; the Past Course Completions (PS) file.

The guides to the scope, structure and data elements for these files are available by selecting the buttons below.

All higher education providers are required to report this submission.

The SA‑HELP submission includes data from two files; the SA‑HELP (SA) file and the Commonwealth assisted students (DU‑HELP Due) file.

The guides to the scope, structure and data elements for these files are available by selecting the buttons below.

All higher education providers are required to report this submission.

The OS‑HELP submission includes data from two files; the OS‑HELP (OS) file and the Commonwealth assisted students - HELP Due (DU) file.

The guides to the scope, structure and data elements for these files are available by selecting the buttons below.

Table A and B providers are required to report this submission.

The Commonwealth Scholarship submission includes data from one file; the Commonwealth Scholarship (CS) file. Commonwealth Scholarship submissions are made using either Opens in a new window: HEIMS Administration or Web Services. Information on using HEIMS Administration is in the Commonwealth Scholarships User Guide. The requirements for using Web Services are in the Commonwealth Scholarship Technical Specifications.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

Table A and B providers are required to report this submission.

Student load liability data is revised using a Student Revision submission.

The Student Revision submission includes data from three files – the Revised load liability (RL) file, the Student Revision (SR) file and the Commonwealth assisted students – HELP due (DU) file.

The guides to the scope, structure and data elements for each file are available by selecting the buttons below.

Additional information about revising load liability data is provided in the Revising Higher Education Student Load Liability (LL) data guide in the Revising your data toolkit.

Note that data included in a validated DU (HELP Due) file is automatically provided in the Revised HELP-Due snapshot (RD) file after you submit your revision in HEPCAT. See the Reporting with HEPCAT toolkit for more information.

The Enrolment Revision submission includes data from one file – the Enrolment Revisions (ER) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

Additional information about revising enrolment data is provided in the Revising Student Enrolment (EN) data guide in the Revising your data toolkit.

The OS‑HELP Revision submission includes data from three files – the OS‑HELP revision (OR) file, Revised OS‑HELP (RO) file and the Commonwealth assisted students – HELP due (DU) file.

The guides to the scope, structure and data elements for each file are available by selecting the buttons below.

Additional information about revising OS‑HELP data is provided in the Revising OS‑HELP (OS) data guide in the Revising your data toolkit.

The Campus Deletion submission includes data from one file – the Campus Deletion (CD) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

Additional information about revising campus data is provided in the Revising Higher Education Campus (CM) data guide in the Revising your data toolkit.

The Commencement Date Revision submission includes data from one file – the Commencement Date Revision (RC) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

The Student Concordance submission includes data from one file – the Student Concordance (SC) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

The Tax File Number LookUp includes data from one file – the TFN LookUp (TL) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.

The Tax File Number Revision submission includes data from one file – the TFN Revision (TR) file.

The guides to the scope, structure and data elements for this file are available by selecting the buttons below.