Summary

Element 315 is a unique identifier and was included in the original Higher Education student data collection in 1987 as "Sex code" and changed to "Gender code" in 1989. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005.

In 2009 it was included in the VET FEE‑HELP data collection. In the same year staff element 402 (Gender Code) was changed to element 315 so that it aligned with the elements used in the student data collection with the introduction of HEPCAT.

In 2010 its was included in the University Applications and Offers data collection.

Table 1. Change control information with links to relevant versions 1

First year version appliedLast year version appliedVersionChangeReason for changeNotice dateIssue date
2025Current8.10Updated coding note. The following text has been removed from Additional Information "Providers/TACs should make a determination of the gender of the student/ applicant/ staff member where the information has not been provided."To Provide clarity25 Nov 202425 Nov 2024
202120248.00Incremental version number applied.A new version number is applied to mark the transition from the Higher Education Information Management System (HEIMS) to the Tertiary Collection of Information (TCSI).3 Jul 20203 Jul 2020
201820207.00Updated coding notesTo provide clarity18 Sep 201718 Sep 2017
201520176.00Re‑format document to conform with the department's application upgradeMinisterial Notice document system upgrade22 May 201422 May 2014
201420145.10Updated coding notes describing the reporting of code "X" for indeterminate / intersex / unspecified genderFor consistency with the Australian Government Guidelines on the Recognition of Sex and Gender22 May 201422 May 2014
201420145.00Applications and Offers data collection - Updated coding notes to include reference to TAC's data elements map in the HEIMS web services specificationTo clarify information27 Mar 201311 Mar 2011
201320134.00Moved coding notes from Application Details AD file structure documentsTo streamline documentation14 Feb 201214 Feb 2012
201220123.00New version numbers applied to all data elementsNo change in requirements Implementation of new departmental document management system11 Mar 201111 Mar 2011
201020111.20Addition of coding notes of Application and Offers input files; and change to element description or code meanings to accommodate use for Applications and OffersNew Collection30 Nov 200930 Nov 2009
200920091.10Addition of coding notes of VET input files; and change to element description and code meanings to accommodate use by VET providers. Staff element 402 (Gender code) changed to 315 to align with student data collection.Introduction of VET FEE‑HELP. Staff element 402 changed to 315 to align with student data collection.5 Dec 20085 Dec 2008
200520081.00Inclusion in 2005 student data collectionImplementation of new policy and initiatives under HESA 2003.9 Dec 20049 Dec 2004
Pre-HESA: Element 315 was included in the original Higher Education student data collection in 1987 as "Sex code" and changed to "Gender code" in 1989. It continued as part of the student data collection under the new policy and program initiatives introduced under the Opens in a new window: Higher Education Support Act 2003 (HESA) which was implemented in 2005. There have been no significant coding changes to this element.

Note 1: A version of an element can be associated with one or more reporting years. Where there are multiple versions applicable to a reporting year, only a link to the latest version is provided.


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Element
Element #
315